Project Manager Administrative Assistant

HEATHER ANNE-MARIE POTTER

**** ******* ***** ***** ~ Decatur, GA 30034

Home: 404-***-**** ~ Cell: 404-***-**** ~ Email: *************@*******.***

SUMMARY OF QUALIFICATIONS

• 15 years experience as a corporate Executive Assistant to high level executives.

• Excellent communication and interpersonal skills.

• Commendations for outstanding organizational skills and event management.

• 5 years plus experience as an Office Manager.

• Independently motivated with a strong work ethic and a reputation for maintaining a positive

attitude and producing high-quality work.

PROFESSIONAL EXPERIENCE

Executive Assistant to the City Manager

City of Dunwoody – Dunwoody, GA 9/09 – Present

• Manage all correspondence for City Manager including composing memos and letters.

• Work on research projects which provides the City Manager with important decision-making tools.

• Manage calendar and travel for the City Manager.

• Liaison facilitating inter-departmental communications.

• Plan and coordinate special events for the city.

• Coordinate meetings for City Council, vendors, neighboring cities, agencies and the

community.

• Process accounts receivables and payables for the city.

• Provide support to the Business License division.

• Facilities Coordinator for the city rental property.

Administrative Assistant / Office Manager

Ashley Capital – Conyers, GA Southeast Regional Office 05/03 – 07/08

• Responsible for the day-to-day running of the office including managing the calendars for other team members, preparing expense reports and time sheets, maintaining personnel and other confidential records.

• Provided outstanding administrative support to VP, Project Manager and team members

• Prepared presentations in PowerPoint and Word for meetings and events.

• Organized and executed successful client outings and company events for employees.

• Prepared all office correspondence for internal and external distribution.

• Maintained extensive filing system for tenants and office.

• Scheduled and organized internal and external meetings with vendors and tenants.

• Resource coordinator to the Project Manager on both new construction and renovation projects.

• Managed multi-million dollar bookkeeping processes for vendors and contractors, prepared budgets for 7 entities and supervised these budgets monthly.

• Helped hire contractors, tailored specifications and provided project oversight.

• Managed an extensive Client database through ACORN.

• First point of contact for emergencies arising at all properties.

Office Associate

Atlanta Public Schools - Atlanta, GA 05/02 – 05/03

Professional Development Office

• Assisted with the compilation and distribution of a catalogue of classes for teachers.

• Planned and executed many system-wide functions.

• Provided clerical and office support in the Certification area - printed and distributed transcripts, updated information in the database on a regular basis.

• Provided clerical support to the Director of Professional Development.

• Answered telephones, assisted callers with information and provided general customer service.

Administrative Assistant

SunTrust-Robinson Humphrey - Atlanta, GA 05/97 – 07/01

Investment Banking Department

• Provided clerical and administrative support for four Investment Bankers including a Managing Director and Director.

• Prepared intricate client presentations in Word and PowerPoint.

• Maintained appointment calendars, coordinated meetings, prepared expense records and arranged all travel for bankers.

• Maintained and administered the R-H Capital Partners Fund records and transactions.

• Coordinated all Public Offering Closings for the Investment Banking Department.

• Prepared and maintained all Accounts Payable invoices and records for the department.

Executive Assistant to the Deputy General Counsel

Travelers/Citigroup - Corporate Legal Department – New York, NY 05/94 – 05/97

Salomon Smith Barney - Investment Banking Division - Legal Department

• Provided clerical and administrative support for the Deputy General Counsel.

• Responsible for all correspondence including letters, legal drafts and department memos.

• Maintained appointment calendar, coordinated meetings and made all travel arrangements.

• Maintained department records, meeting minutes, subscriptions and expense invoices.

• Answered multi-line phone system.

• Interfaced with other Legal Departments as well as the Executive level of the firm.

PRIOR RELEVANT EXPERIENCE

Consultation Service Medical Secretary, Memorial Sloan-Kettering Cancer Center – New York, NY

Administrative Assistant to Executive Director, Party Line, The Riese Organization – New York, NY

Laboratory Secretary, Lincoln Medical and Mental Health Center – New York, NY

EDUCATION AND SKILLS

LaGuardia Community College – New York, NY, Word Processing Certificate

University of Technology - Kingston, Jamaica, W.I., Hotel Management & Catering Diploma

Fully Proficient in Microsoft Office 2007, Outlook 2007, CorelDraw, Photoshop and Internet Explorer.

PROFESSIONAL AFFILIATIONS

Current member of the International Association of Administrative Professionals

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