Data Managment
Resume:
TOBI BUCHANAN
**** ******** ***** ******, ** ****7 c: 614-***-**** m2uw4l@r.postjobfree.com
EDUCATION
**** ********** ** *** ******* New Orleans, LA. Master’s of Art/Arts Administration
**** ****ikin University Decatur, IL. Bachelor of Fine Arts/Art
1993 Springfield College in Illinois Springfield, IL. Associate’s Degree/Art
EXPERIENCE
Columbus College of Art & Design 60 Cleveland Ave Columbus, OH 43215
Data Management, Institutional Advancement, currently
Job Summary:
• Supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Records and acknowledges all gifts.
• Participates directly in data input and monitors standards to ensure consistency, accuracy, integrity, confidentiality, and efficiency of data.
• Provide support with prospects for cultivation, and create stewartship process within database function.
• Maximizes the use of multiple database Raiser's Edge (RE), PowerCampus (Registrar of Student Records), and Authorize.net -online giving application.
• Identify flaws in the RE system and performs cleanup of data as necessary.
• Creates templates, queries, reports, and exports within RE when necessary.
• Processes all new records, changes in records, and other data into RE.
• Assist with tracking of grants and proposals
• Assists with regular reconcilement of philanthropic revenue with the Business Office.
• Work directly with IT department staff, when appropriate, to integration with RE or hardware issues.
• Generate mailing lists for publication and events as required.
• Participate in Institutional Advancement sponsored events.
• Provide RE support to Alumni Director.
• Protects and maintains confidentiality of constituency/donor information.
The National World War II Museum (2009-2012) 945 Magazine St. New Orleans, LA 70130
Database Manager, full time
• Responsible for maintaining the accuracy of donor information within Raiser’s Edge (RE) in support of Institutional Advancement, Membership, and Sales (bricks, conferences and travel services).
• Reported directly to the Vice President of Institutional Advancement; assisted with the fundraising departments of the Museum with reports, tracking and strategies to identify Annual Fund and Capital Campaign donors and prospects.
• Worked closely with the IT Department and software providers to ensure that RE and all related fund raising software programs operated correctly and were updated regularly.
• Managed all processes involving Blackbaud’s RE program. This includes creating reports, import & export of data, membership, and capital campaign (hosting and onsite environment).
• Supervisor to Prospect Coordinator within the Institutional Advancement department. Created moves management system for museum’s Institutional Advancement department.
• Provided support for the cultivation of donors: screening, updating, and tracking donor profile information (Prospect Research) for campaign goal of $300,000,000.
• Created and managed Microsoft integration with Raiser’s Edge: Mail merge, Outlook, lists, and reports. This integration was used for acknowledgment letters, certificates, tribute notifications, and other mailings as needed by each department.
• Prepared and managed reports on pledge, pledge payments, acquisitions, and stock- both membership (Operations) and capital expansion (Capital Campaign) giving.
• Administrator of Database: assigned and maintained user privileges for Blackbaud Hosting and RE software; created tables, global changes, revisions of data coding, etc. Also responsible for upgrade of host client and other updates involving RE. Managed 25 RE users and over 60,000 constituents.
• Also assisted with Saturn/Eprisa Database (database for museum’s “charter member donors” at level that were less than $1,000 of giving). This database housed over 350,000 constituents, and represents members from each state.
• Worked closely with Accounting Manager, Associate Vice President of Operations, and Chief Financial Officer regarding reconciliation and audit.
• Provided data support to Director of Leadership Gifts (Midwest), Director of Leadership Gifts (West Coast), local gift officers, and Planned Giving Director.
• Ensured donor privacy and donor ethics are adhered to from cultivation of donors to archival records of donors (both electronic and hard copy).
• Provided monthly General Ledger post reports from RE to Finance Department, which were then uploaded into Financial Edge. Reconciliation completed monthly.
• Responsible for training, assisting, and continual support to staff with using Events Module and provided lists, reports, etc associated to those events. This included travel, as the museum hosts international tours.
Friends of City Park (2008-2009) 1 Palm Dr. New Orleans, LA 70124
Executive Director, full time
• Served as liaison between the President of Friends of City Park Board, City Park Management, and the Friends of City Park Board.
• Prepared organization’s database for conversion of software and point of sale system.
• Executed all fundraising events.
• Responsible for updating financial data and producing budgets (administrative and fundraising), and monthly reports and event reports to the Friends of City Park Board and CEO of City Park.
• Reconciled all bank accounts and worked with the Board Treasurer and Accounting Dept.
• Board Meetings: prepared agendas, attended meetings, and follow up on all action items.
• Prepared and/or approved all check requests from both Friends of City Park and City Park.
• Insured accuracy of all data base/computer needs of the office: Supervised Membership Coordinator (Donor Perfect Software/Windows), Special Events Coordinator, and Accountant.
• Prepared/Managed information for approved grants: Liaison between City Park Development and foundations as pertaining to 501c3 status.
• Maintained and updated insurance needs, personnel files, and conducted staff reviews.
• Completed all correspondences to major donors.
• Managed website content/memberships and accounts relating to Friends of City Park.
Ursuline Academy (2004-2008) 2635 State St. New Orleans, LA 70118
Pre-Katrina -Art Teacher 2004-2005; then returned to work in their Business Office as their
Business Office Assistant, full time
• Managed tuition accounts for parents.
• Peachtree accounting system for accounts receivable and maintain general ledger of deposits.
• Process checks requests and balance bank statement.
• Worked closely with Alumni and Admission Directors to provide data support using the fund raising software ‘Donor Perfect’.
Sycamore School (2003-2004) 1750 West 64th St. Indianapolis, IN 46260
Development Associate, full time
• Managed Annual Fund (donations, and reports), Capital Campaign (gifts, stocks, and reports).
• Prepared financial reports, maintained donor and alumni database, and hard copy files.
• Implemented acknowledgment process for letters and receipts of constituent gifts.
• Imported and exported data using Microsoft Office applications and Raiser’s Edge fundraising software.
Indianapolis Art Center (1998 – 2003) 820 E. 67th St. Indianapolis, IN 46220
Visitor Services Manager and Volunteer Coordinator, full time
• Assisted the Director of Operations; responsible for professional and efficient support of operational needs to administrative offices and staff.
• Database Manager (Raiser’s Edge software): registration of students, entering constituents, etc. Proficient in Microsoft Office, Raiser’s Edge Program, and other computer applications.
• Coordinated with vendors to install new phone system and software for Art Center.
• Coordinated mailings, prepared mail lists, and kept inventory of capital assets.
• Trained staff, interns, and volunteers on database: supervised hire/fire of part time staff.
• Coordinated training in CPR & First Aid to the Art Center employees.
• Managed budget for office equipment and supplies; person of contact for all vendors.
• Volunteers Manager: responsible for cultivating, scheduling, and training of volunteers for annual Art Fair (over 400 volunteers were needed for this event).
• Coordinated internships, community service projects, and volunteers for Art Center functions.
• Former Member of CIAVA – Central Indiana Association of Volunteer Administrators.
• Former Member of Indiana Arts Consortium (affiliate of the Indianapolis Art Center).
TRAINING
Blackbaud Raiser’s Edge:
• Moves Management in RE
• Blackbaud Net Community Spark: Intro
• Blackbaud Net Community Spark: Building a donation form
• Managing Prospects with RE: Search
• Managing Solicitors
• Recurring Gift Management using RE:EFT
• Generating Donor Acknowledgment Letter and Receipts
• Database Doctor
• Policy Procedures for Fundraising Structure and Gift Records
• Query: Beyond Essentials
• Executive Course I: Home Page and Dashboards
• Executive Course II: Essential Data and Navigating Constituent Records
• Executive Course V: Using and Analyzing Data
• Reporting in the Raiser’s Edge: Profiles, List, and Directories
• Advanced Importing
WealthEngine:
• Fundraising Intelligence: Prospect Research in a Campaign
• Fundraising Intelligence: Measuring Fundraising Return on Investment and Impact of Prospect Research
• Fundraising Intelligence: Actionable Strategies
• Fundraising Strategies for Building the Prospect Pipeline
REFERENCES
Shanna Hudson-Stowe
The New Orleans Jazz and Heritage Festival Foundation, Inc.
Executive Assistant
1205 N Rampart St
New Orleans, LA 70116
m2uw4l@r.postjobfree.com
m2uw4l@r.postjobfree.com
Phone: 504-***-****
Fax: 504-***-****
Stephanie Loman
Operations Manager
French Quarter Festivals, Inc
400 N. Peters St. Are. 205
New Orleans, LA 70130
Office: 504-***-****
Craig A. Bardell
Director of Planned Giving
St. Vincent’s Health System Foundation
2800 University Boulevard Ste 304
Birmingham, AL 35233-2847
m2uw4l@r.postjobfree.com
Cell: 504-***-****
Karen Wibrew
Director of Leadership
National World War II Museum
Home:
5508 W. 32nd Ave.
Wheat Ridge, CO 80212
m2uw4l@r.postjobfree.com
Pam Rosenberg
Director of Operations
Indianapolis Art Center
820 E. 67th St.
Indianapolis, IN 46220
Office: 317-***-****
m2uw4l@r.postjobfree.com
2891 Cranston Drive Dublin, OH 43017 c: 614-***-**** m2uw4l@r.postjobfree.com
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