** ******* **.

Peabody, MA *****

************ c

krj7zf@r.postjobfree.com

COLEEN MURPHY

SUMMARY

An experienced very polished Executive Assistant with exceptional organizational skills who has an eye for detail and the ability to multi-task with excellent time management skills. Demonstrates a high level of professionalism within the office and with customer relations at all times.

TECHNOLOGY SKILLS

Microsoft Excel, Microsoft Internet Explorer, Microsoft Outlook, Microsoft PowerPoint, Microsoft Windows, Microsoft Word, Basic Adobe Acrobat, GE Centricity for Medical Records, TravelPort travel system, Concur Expense Reports, Office Equipment and Binding Machine

EXPERIENCE

Sports Medicine North, Peabody, MA 2009 – Current

Executive Assistant to Orthopedic Surgeons and Management – 14 Surgeons and Physician Assistants and 5 Managers

 Coordinate, prioritize and setup surgeons calendars, emails and travel schedules

 Coordinate sales representative meetings and lunch presentations; record all meeting minutes

 Negotiate and order all office supplies within a budget; maintain ordering spreadsheets for two new office set ups

 Responsible for all incoming and outgoing correspondence

 Maintaine confidential employee information involving performance evaluations, files, and personal information

 Coordinate the ordering, set up and build of new office locations

 Backup the reception desk, phones and appointment calls as needed

Citigroup Global Markets, Inc., Boston, MA 2002 – 2009

Executive Assistant – MUNICIPAL SECURITIES DIVISION, PUBLIC FINANCE DEPARTMENT

 Assistant to the Head of Infrastructure, Manager and Assistant Vice President in the Northeast Office

 Coordinated, prioritized and setup calendars, emails and extensive travel schedules

 Prepared confidential correspondence, memos, and detailed expense reports

 Managed all incoming communications including 6 line phone system

 Coordinated all closing dinners and client meetings including food service

 Reviewed and assembled client presentations; liaison for IT Department

 Organized all office files to maintain on-going accessibility; ordering of all office supplies within a budget

UNICCO Service Company, Boston, MA 2000 – 2002

Administrative Assistant– Regional Operations Managers - Receptionist (1/2000 – 8/2000)

 Promoted in eight months to Administrative Assistant to five Regional Operations Managers and Account Managers

 Proposal and presentation drafting and review; coordinated, prioritized and setup calendars and travel schedules

 Coordinated all client meetings including food service; ordering of all office supplies within a budget

 Distributed weekly payroll to the Account Managers of each work site; liaison for IT Department

 Thirteen line switchboard operation; greeting of all clients for meetings

 Complete file room maintenance overhaul; mail and fax distribution

EDUCATION

Salem State College, Salem, MA - Completed 2 years

Matignon High School, Cambridge, MA - High School Diploma

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