Administrative Assistant Manager
Resume:
Lori Campbell
Rainbow City, AL 35906
Objective: To use my office skills as well as my people skills to represent the office in a positive and professional manner.
Skills: Windows 95, 97, 98, and 2000 – Word, Excel, PowerPoint, Visio, Word Perfect, Schedule+, Lotus 1-2-3, Outlook, and Internet/Intranet.
Type 65 wpm, with 15 years secretarial experience. Excellent organizational skills.
Experience:
11/09-3/10 Gadsden Regional/Pegasus Gadsden, AL
Administrative Assistant to the Medical Director
• Set up new office for the Medical Director/Chairman of the Emergency Department.
• Scheduled meetings for emergency room physicians and physician assistants.
• Ran ED reports out of ProMED (electronic filing system).
• Payroll – accurately entered time for all Pegasus employees.
• Credentialing – helped Gadsden Regional Credentialing Dept. credential physicians.
• Handled all logistics for physicians interviewing in Gadsden, i.e., hotel reservations, flights, agenda to meet with administration of the hospital and other key employees.
• Benefits – set up all employees with medical, dental, life insurance, and HSA accounts.
• Made sure billing information and malpractice insurance was set up for physicians.
• Handled all office-related issues.
03/07 – 11/09 Gadsden Regional Gadsden, AL
Administrative Assistant to Chief Nursing Officer (CNO)
• Scheduled meetings and appointments.
• Answered telephone, assisted when necessary.
o Prioritized messages based on urgency of communication.
• Coordinated/created written documentation that included letters, memos, presentations, and financial spreadsheets.
• Controlled and organized physical and electronic files.
• Maintained Nurse Partnership/Scholarship Fund:
o Screened potential scholarship applicants by communicating the criteria needed in obtaining a scholarship.
o Worked with HR to collect and review application and survey results.
o Handled partnership contract, financial obligation, correspondence to college, grades, etc.
o Coordinated drug screening and background checks.
o Followed student through entire scholarship/college process.
o Maintained scholarship fund account, kept account balanced, made deposits, sent correspondence to contributors, and planned fundraising events.
• Event Planner for special functions such as Nurse Week, scholarship fundraisers, Nurse Leadership Group, etc.
• Recorded complaints taken via telephone or in person into database and sent to appropriate director for handling.
10/05 – 06/06 The Mahone Group Atlanta, GA
Resource Specialist
• Greeted and assisted potential candidates (customers) by presenting a professional and pleasant first impression of the company.
• Provided candidates with all paperwork to be completed prior to their interview with a recruiter, i.e., application, tax forms, etc.
• Responsible for administrative duties such as typing, filing, and scheduling interviews.
• Answered a multi-line telephone and directed to the appropriate person, taking messages and/or assisting when necessary.
• Set up computer testing for candidates (Word, Excel, Access, etc.).
• Assisted with employee paycheck preparation and distribution.
03/05 – 09/05 The Family Practice Atlanta, GA
Executive Assistant/Seminar Director to the CEO
• Coordinated all aspects of seminars for chiropractors– negotiated contracts with hotels/caterers, designated layout of meeting space, marketing, registration, etc.
• Responsible for calendar scheduling for the CEO, typing, filing, and other miscellaneous office duties.
• Ran payments for sales purchases and processed all coordinating paperwork.
08/04 – 03/05 (temp) Sprint Atlanta, GA
Administrative Coordinator/Site Operations – Enterprise Property Services
• Organized and scheduled bi-weekly staff meetings.
• Supported Sprint’s Energy Saving Initiative - gathered and reported on monthly KwH and KW usage in 18 buildings across East Region.
07/03 – 05/04 Hines Property Management Atlanta, GA
Office Manager/Administrative Assistant to Property Manager
• Responsible for start up of new management office in a 300,000 square foot office building.
• Organized office by ordering all supplies needed.
• Handled contracts with various vendors, i.e., telephone and telephone service providers, agreements with copier/fax companies, furniture company, etc.
• Responsible for answering all calls from tenants regarding various issues and problems, i.e., HVAC, restroom, lighting, security, housekeeping, followed by dispatching to the appropriate engineer.
• Administer of all communications sent to tenants regarding important issues related to the building by letter and/or email.
06/02 – 04/03 Summit Marketing Atlanta, GA
Office Manager/Executive Assistant to the President
• Responsible for the President’s calendar scheduling, meeting preparation, and making travel arrangements.
• Responsible for quarterly meeting preparation, including finding location for meeting, catering, agenda, and presentation.
• Office Manager supervising two receptionists with responsibilities of the switchboard, mail/package distribution, and office supply inventory.
• Handle all office related issues, i.e., building management, office equipment maintenance, employee access card control, climate control, etc.
02/99 – 06/02 Sprint Overland Park, KS
Executive Administrative Assistant to the VP of Corporate Real Estate
• Supported Vice President of the department.
• Event Planner/Travel Assistant for meetings/seminars.
o Organized and assisted with strategy meetings in Hilton Head, SC, Chicago, IL, and Denver, CO.
o Handled all logistics of the meetings; including flight arrangements, hotel and car reservations, daily work and recreation agendas, limousine service/car rental, dinner, etc.
• Responsible for all administrative duties such as typing, filing, scheduling meetings and conference calls, taking messages and/or assisting when necessary.
01/96 – 11/97 Paducah & Louisville Railway Paducah, KY
Secretary/Receptionist to the CMO, CTO, and Chief Engineer
• Typed correspondence and daily reports for four officers of the company.
• Greeted incoming guests and answered switchboard consisting of six incoming phone lines.
• Made flight and hotel arrangements for Chief Mechanical Officer.
• Developed and organized the supply room, placing orders weekly.
08/89 – 02/94 Paducah Bank & Trust Paducah, KY
Secretary to the Loan Officers
• Typed letters and loan documentation for loan officers, as well as transcribed letters/memos for the president of the bank.
• Worked with lock box customers, opening accounts, sending out invoices, giving access to lock boxes, as well as assisting as a teller.
Education: Paducah Community College Paducah, KY 1986-89
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