Janice Freeman
Savannah, GA **415
Home: 912-***-**** Cell: 912-***-****
*******.********@*****.***
Administrative Assistant
Profile
Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Education
Graduated: High Diploma/Some College
Relevant Courses:
MS Office for Professional Staff
Outlook Express
Electronic Presentations for Business Professionals
Keyboarding and Document Formatting
Communication Skills for Executive Assistants
Finance for the Non-Financial Manager
Professional Office Procedures
Grant Researcher Assistant
Key Skills
Office Skills: Office Management
Records Management
Database Administration
Spreadsheets/Reports
Event Management
Calendaring
Accounts A/P & A/R
Front-Desk Reception
Executive Support
Travel Coordination
Computer Skills: MS Word
MS Excel
MS PowerPoint
LEAFS/GHRS MS Outlook
MS Access
MS Project MS Publisher
FileMaker Pro
Windows
Experience
City of Garden City Human Resource Assistant 2007 to 2009
Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the Human Resource Director office. Coordinated travel arrangements, maintained database and ensured the delivery of premium service to employees. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
Highlights:
• Provides moderately complex clerical and administrative support to the human resources staff such as, coordinating recruitment activities with recruiters, preparing new hire packets, and preparing training materials, etc.
• Prepares and files personnel documents such as personnel action forms and offers of employment to ensure that information is accurate and is available to authorized personnel, upon request. Provides ad hoc reports using various HRIS applications as needed
• Informs payroll and administration departments of new employee arrivals; reviews entered new employee information in the HRIS system for accuracy; verifies necessary new hire forms to ensure that required information is completed and meets established employment requirements.
• Enters information into databases, producing simple statistical reports and presentations. Compiles materials for presentations and meetings; distributes documents as needed.
• Schedules and coordinates activities such as training classes, employee recognition events, briefings to senior leaders, etc.
• Assists managers with other administrative duties such as communication of benefits, recruitment and related activities, coordinating outgoing departmental correspondence, assembles, addresses and mails same; distributes incoming mail.
Youth Futures Authority Executive Assistant 2004-2007
Handled multifaceted clerical tasks (e.g. data entry, filing records management accounts
payable, accounts receivable, processing payroll). Records minutes for Executive Board meeting,
types and prepare packet for board members to review and submit update information
make travel arrangement for Executive Director, staff, and board members.
Highlights:
• Helped coordinate the annual youth conference for the city of Savannah.
• Provide timely, courteous and knowledgeable response to information request; screened and transferred calls; and prepared correspondence.
• Oversee all personnel records (120 employees).
• Work well with updating Executive calendar, and personnel hand book.
• Conducts staff meeting in the absence of Director.
• Processed employees’ payroll bi-weekly and ensuring that each employee was up to date with company benefits and medical records.
• Maintain daily cash balance of funds.
• Reconciliation of monthly bank statement.
• Prepared end of the month financial report for monthly Board meeting.
Low Country Human Development Executive Assistant 1999 – 2004
Handled all General Office Procedures.
Highlights:
• Bookkeeping/ Payroll.
• Prepared correspondence for Executive Director.
• Make travel arrangement for Executive Director and Board Members.
• Oversee all government contracts.
• Maintain daily cash balance of funds.
• Reconciliation of monthly bank statement
• Assist in helping to research and write grants.
• Verification of Employees.
• Benefits and medical records.
• Interview and schedule appointments of new employees.
• Complied staff evaluations and entered into data base for payroll.
• Kept up with Executive calendar with Outlook Express.
• Personnel Records.
• Implemented training for new staff.
Savannah Technical College- Front Desk Receptionist for Registrar Department 1995-1999
Handled the entire front desk for student, staff and visitor. Prepared the welcome packet and
applications and new students. Entering data for all new that attended Savannah Technical
College.
Highlights:
• Greet new and returning students and prepare them for upcoming classes.
• Maintain files on all students using the Banner program.
• Schedule appointments and make travel arrangements for staff.
• Updates all application and student information.
• Introduce new student and family members to a tour of the college.
Chatham-Savannah BOE Secretary 1 1988-1995
General office procedures, proficiency in MS, Excel, Outlook Express, good organizational
communication skills, knowledge of bookkeeping, general office procedures, schedule interviews and new staff members, appointments arrangements, conducts and maintain personnel records.
Highlights:
• Greet parents, students, and visitors.
• Make appointments and travel arrangements for principal and staff.
• Oversee school budget.
• Account payable and receivable.
• Maintain daily cash balance of funds.
• Reconciliation of monthly bank statement
• Record keeping of all personnel file.
• Process payroll for 250 staff members.
• Typed memos and all other documents for principal and staff.
• Distributed and maintain teacher contracts.
• Knowledge of GHRS and LEAFS systems.
Executive Skills:
• Problem solving identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skills maintain confidentiality; remain open to others' ideas and exhibits willingness to try new things.
• Oral communication speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
• Written communication edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing prioritizes and plans work activities and uses time efficiently.
• Quality control demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.