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Administrative Assistant

Location:
Savannah, GA, 31415
Salary:
14.00
Posted:
May 15, 2011

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Resume:

Janice Freeman

**** ***** ******

Savannah, GA **415

Home: 912-***-**** Cell: 912-***-****

*******.********@*****.***

Administrative Assistant

Profile

Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.

Education

Graduated: High Diploma/Some College

Relevant Courses:

MS Office for Professional Staff

Outlook Express

Electronic Presentations for Business Professionals

Keyboarding and Document Formatting

Communication Skills for Executive Assistants

Finance for the Non-Financial Manager

Professional Office Procedures

Grant Researcher Assistant

Key Skills

Office Skills: Office Management

Records Management

Database Administration

Spreadsheets/Reports

Event Management

Calendaring

Accounts A/P & A/R

Front-Desk Reception

Executive Support

Travel Coordination

Computer Skills: MS Word

MS Excel

MS PowerPoint

LEAFS/GHRS MS Outlook

MS Access

MS Project MS Publisher

FileMaker Pro

Windows

Experience

City of Garden City Human Resource Assistant 2007 to 2009

Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the Human Resource Director office. Coordinated travel arrangements, maintained database and ensured the delivery of premium service to employees. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.

Highlights:

• Provides moderately complex clerical and administrative support to the human resources staff such as, coordinating recruitment activities with recruiters, preparing new hire packets, and preparing training materials, etc.

• Prepares and files personnel documents such as personnel action forms and offers of employment to ensure that information is accurate and is available to authorized personnel, upon request. Provides ad hoc reports using various HRIS applications as needed

• Informs payroll and administration departments of new employee arrivals; reviews entered new employee information in the HRIS system for accuracy; verifies necessary new hire forms to ensure that required information is completed and meets established employment requirements.

• Enters information into databases, producing simple statistical reports and presentations. Compiles materials for presentations and meetings; distributes documents as needed.

• Schedules and coordinates activities such as training classes, employee recognition events, briefings to senior leaders, etc.

• Assists managers with other administrative duties such as communication of benefits, recruitment and related activities, coordinating outgoing departmental correspondence, assembles, addresses and mails same; distributes incoming mail.

Youth Futures Authority Executive Assistant 2004-2007

Handled multifaceted clerical tasks (e.g. data entry, filing records management accounts

payable, accounts receivable, processing payroll). Records minutes for Executive Board meeting,

types and prepare packet for board members to review and submit update information

make travel arrangement for Executive Director, staff, and board members.

Highlights:

• Helped coordinate the annual youth conference for the city of Savannah.

• Provide timely, courteous and knowledgeable response to information request; screened and transferred calls; and prepared correspondence.

• Oversee all personnel records (120 employees).

• Work well with updating Executive calendar, and personnel hand book.

• Conducts staff meeting in the absence of Director.

• Processed employees’ payroll bi-weekly and ensuring that each employee was up to date with company benefits and medical records.

• Maintain daily cash balance of funds.

• Reconciliation of monthly bank statement.

• Prepared end of the month financial report for monthly Board meeting.

Low Country Human Development Executive Assistant 1999 – 2004

Handled all General Office Procedures.

Highlights:

• Bookkeeping/ Payroll.

• Prepared correspondence for Executive Director.

• Make travel arrangement for Executive Director and Board Members.

• Oversee all government contracts.

• Maintain daily cash balance of funds.

• Reconciliation of monthly bank statement

• Assist in helping to research and write grants.

• Verification of Employees.

• Benefits and medical records.

• Interview and schedule appointments of new employees.

• Complied staff evaluations and entered into data base for payroll.

• Kept up with Executive calendar with Outlook Express.

• Personnel Records.

• Implemented training for new staff.

Savannah Technical College- Front Desk Receptionist for Registrar Department 1995-1999

Handled the entire front desk for student, staff and visitor. Prepared the welcome packet and

applications and new students. Entering data for all new that attended Savannah Technical

College.

Highlights:

• Greet new and returning students and prepare them for upcoming classes.

• Maintain files on all students using the Banner program.

• Schedule appointments and make travel arrangements for staff.

• Updates all application and student information.

• Introduce new student and family members to a tour of the college.

Chatham-Savannah BOE Secretary 1 1988-1995

General office procedures, proficiency in MS, Excel, Outlook Express, good organizational

communication skills, knowledge of bookkeeping, general office procedures, schedule interviews and new staff members, appointments arrangements, conducts and maintain personnel records.

Highlights:

• Greet parents, students, and visitors.

• Make appointments and travel arrangements for principal and staff.

• Oversee school budget.

• Account payable and receivable.

• Maintain daily cash balance of funds.

• Reconciliation of monthly bank statement

• Record keeping of all personnel file.

• Process payroll for 250 staff members.

• Typed memos and all other documents for principal and staff.

• Distributed and maintain teacher contracts.

• Knowledge of GHRS and LEAFS systems.

Executive Skills:

• Problem solving identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.

• Interpersonal skills maintain confidentiality; remain open to others' ideas and exhibits willingness to try new things.

• Oral communication speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.

• Written communication edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

• Planning/organizing prioritizes and plans work activities and uses time efficiently.

• Quality control demonstrates accuracy and thoroughness and monitors own work to ensure quality.

• Adaptability adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

• Dependability is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.



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