Eugenia Stefan

***** ********** ****, ***. ***, Austin, TX 78759

Cell 512-***-**** * j01w01@r.postjobfree.com

http://www.linkedin.com/in/eugeniastefan

Summary

Accomplished Administrative Assistant with over 15 years’ experience supporting senior managers in a variety of industries. Core competencies include strong writing and editing skills, focused attention to detail and follow-through, and the ability to work well with people of diverse backgrounds. Excels at working independently within demanding timeframes. Efficient at scheduling meetings and events, coordinating travel arrangements, and generating professional correspondence and presentations. Proficient in Microsoft Office, Adobe (Photoshop, Illustrator, Acrobat).

Experience

Marketing Assistant, Commercial Leasing and Development

Flagler Development Group, Orlando, FL, 2005-2009

Supported Director of Leasing with both marketing and administrative tasks.

* Assisted the leasing broker in all phases of leasing and development. Created reports, proposals, and leasing packages. Expedited expense reports and made travel arrangements. Showed available space to potential tenants in the broker’s absence.

* Created four-color brochures, flyers, and large-scale conference room boards, using Photoshop, Illustrator and Acrobat. Created artwork in high resolution for print and low resolution for the Internet. Shot photograph of buildings and office park for commercial use. On a weekly basis, e-mailed updated property flyers to over 200 commercial brokers.

* Coordinated and set up the successful Flagler Annual Golf Tournament at the Ritz-Carlton. Determined the menu, budget, and buffet set up. Coordinated with dining services, catering and Pro Shop staff. Sent and tracked invitations. Ordered personalized gifts and acted as hostess.

* Updated current space availability to brokers and potential tenants, using Costar online. Interacted with NAIOP, architects and property management. Monitored and updated Flagler property information, graphics and specs online on Costar, a commercial real estate site.

Executive Assistant to the President

AFS-USA, Inc., (American Field Service), New York, NY, 2000-2004

Assisted the president in all facets of managing the largest U.S. intercultural high-school exchange organization with AFS partners in 44 countries.

* Managed president’s complex calendar, travel arrangements and itineraries. Set up meetings and phone conferences with Board members, senior direct reports, international partners and major donors. Interacted with AFS international presidents around the world, as well as consulates and the U.S. State Department.

AFS-USA, Inc. (continued)

* Produced and distributed the quarterly Board packages within very tight deadlines – on time and with excellent quality. Personally posted entire Board package in cyberspace immediately after 9/11, when mail service was impossible. Set up and organized telephone meetings of the Board Executive Committee and the Board International Relations Committee which spanned a 13-hour time zone difference.

* Served on the Human Resources Task Force (at the President’s request), formed to re-evaluate and design a new approach to new-employee orientation and training. Served as liaison between the President and Human Resources on sensitive personnel issues with tact and discretion.

Administrative Assistant to the Vice President of Sales

EnviroWorks, Inc. (now Fiskars), Apopka, FL, 1996-1999

Supported three vice presidents, the Sales Department and national distributors for a leading manufacturer. Designed sales presentations and reports, using PowerPoint, Word, Excel, Access, Neilsen Spaceman (plan-o-grams) and other graphics programs. Queried and downloaded financial information from the AS400 mainframes and retailer POS sites to create reports.

Print Production Coordinator, Corporate Communications

AAA (American Automobile Association), Heathrow, FL, 1991-1995

Managed print production and distribution of AAA’s Interchange magazine, retail brochures, and company newsletters. Coordinated all aspects of publication production, including cost estimates, gathering graphic and editorial material, editing and proofreading, interfacing with printers and Accounting. All publications were produced and distributed on deadline. (Promoted from administrative assistant in Publishing and Budgets and Taxes.)

Education

University of Central Florida, Orlando, FL

BS, English Education – President’s List, Dean’s List

St. Lawrence University, Canton, NY

English and French, studied at the Université de Rouen

Additional Experience

Residential real estate, legal (commercial real estate), retail management, conversant in French.

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