Executive Assistant to the Chief Marketing Officer |
Post jobs
|
Resume Text:
|
*** ***** **** **, **** ***
Atlanta, GA *****
Tel: (404) ***-****
TAMARA RUIZ Email:ig9nqk@r.postjobfree.com
STRENGTHS AND SUMMARY OF QUALIFICATIONS
• A highly organized and detail-oriented Executive Assistant with over ten years experience providing thorough and skillful administrative support to senior executives.
• Dedicated and focused; able to prioritize and complete multiple tasks, cut to the chase to get things done and follow through to achieve project goals. Proven organizational skills, strong attention to detail, and high-level of accuracy.
• An independent and self-motivated professional with excellent research and communication skills; able to grow positive relationships with clients and colleagues at all organizational levels.
• Ability to anticipate needs in demanding, challenging, and fast-paced office environment.
EXPERIENCE
Ariba, Inc., Alpharetta, GA 7/11-present
Executive Assistant to the CMO, SVP North America & Europe and SVP Global Accounts and On-Premise Business
• Direct support to the CMO and 2 SVP’s.
• Maintain 4 very busy and ever changing calendars. Work closely with all support to C-level Executives to coordinate meetings, conference calls and appointments.
• Travel quarterly to provide support for events.
• Coordinate very complex international and domestic travel arrangements.
• Manage Marketing events both onsite and while traveling.
• Maintain updated visas for my Executives due to heavy worldwide travel.
• Handle all email that is sent to the CMO, as well as my own email. Respond to emails, schedule appointments as I see needed, and initiate Executive involvement based on the details in emails.
• Prepare expense reimbursements for executives in a timely manner and financial reports for the department ensuring that we were aligned with the companies strict policies and stay within the targeted budget at all times.
• A high level of PowerPoint, Visio and Excel documents are created on a daily basis.
Harry and David, Atlanta, GA 5/10-4/11
Executive Assistant to the Chairman and CEO
• I supported the CEO and Chairman at Harry & David.
• Maintained very busy and ever changing calendar. Worked closely with all Executive Assistants of the Senior Officers, to coordinate meetings, conference calls and appointments. Identified best-cost locations; work with vendors, and in-house associates, in preparation for events.
• Traveled regularly with Chairman to provide support for events and board meetings.
• Assisted the Chairman personally including travel for his entire family, personal finances, and personal errands.
• Coordinated all Board meeting schedules for the Chairman; he was on 8 different boards.
• Coordinated complex international and domestic travel arrangements.
• Handled all email that is sent to the CEO, as well as my own email. Responded to emails, schedule appointments as I see needed, and initiated Executive involvement based on the details in emails.
• Attended all Executive meetings to understand what direction our business is heading so that I was able to educate others within and outside of our company on our mission as a successful company with successful brands. Ensured that our code of conduct and confidentiality was recognized in every action that I took.
• Prepared expense reimbursements for executives in a timely manner and financial reports for the department ensuring that we were aligned with the companies strict policies and stay within the targeted budget at all times.
• A high level of PowerPoint, Visio and Excel documents are created on a daily basis.
Allstate Insurance Company, Northbrook, IL 12/09-5/10
Executive Assistant to the VP of Integrated Corporate Communications
• Directly supported the Vice President of Integrated Corporate Communications and 3 Directors.
• Maintained very busy and ever changing calendars for all 4 executives. Worked closely with all Executive Assistants of the Senior Officers at Allstate, including that of the CEO Tom Wilson. Communicate with inside and outside members of our team to coordinate meetings, conference calls and appointments. Identified best-cost locations; worked with vendors, and in-house associates in preparation for events.
• Handled all email that is sent to the Vice President of Integrated Corporate Communications, as well as my own email.
• Attended all Executive meetings to understand what direction our business is heading so that I am able to educate others within and outside of our company on our mission as a successful company with successful brands. Ensured that our code of conduct and confidentiality is recognized in every action that I take.
• Joined all conference calls or meetings that refer to our X the Text program. This program was created in an effort to help reduce teen deaths and other distracted driver injuries by pledging not to text and drive.
• Worked closely with the agents of our clients to settle contracts, confirm scheduled appearances of our celebrities, and follow-up to ensure that the events were a success.
Newell Rubbermaid, Inc, Atlanta, GA 9/08-5/09
Executive Assistant to the President of Goody®
• Direct support to the President of Goody®, VP of Finance, VP of Operations, VP of Sales and Channel Marketing, and VP of HR.
• Maintained calendars of all individuals that I support. Manages departmental calendar that reflects all corporate and GBU (Goody business unit) meetings. Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Identify best-cost locations; work with vendors, and in-house associates, in preparation for events.
• Coordinated complex international and domestic travel arrangements.
• Extensive event coordination - Coordinates Executive and departmental teambuilding's, dinners, and appreciation events. Handled all logistics of the meetings and events including but not limited to; menu, activities, entertainment, preparation of food (in our Calphalon kitchen if the event took place onsite), gifts, and personalized details.
• Attended all Executive meetings to understand what direction our business is heading so that I am able to educate others within and outside of our company on our mission as a successful company with successful brands.
• Assisted with department management or assigned staff with budget preparation and development.
• Ensured production and distribution of monthly reports for internal and external clients, based on area of business.
• Ensured assigned office equipment is adequately maintained and secure. Contacted and coordinated with vendors to service or repair equipment. Reviewed vendor contracts with regard to service and research new vendor offerings.
* Contract position at GRUBB&ELLIS Atlanta, GA 5/08-8/08
Executive Assistant
BEAM GLOBAL SPIRITS & WINE, Deerfield, Illinois 4/05 – 2/08
Executive Assistant/ Event Coordinator
• Supported Vice President of Information Systems and MIS department, which included employees in Kentucky and Madrid as well as three additional Vice Presidents in the IT department, four Directors, 15 Managers and over 75 other individuals.
• Effectively scheduled many executives’ meetings as well as maintained their calendars. Handled eight different calendars on a daily basis and worked with schedules in different time zones in areas such as Asia, Europe, North America, and South America.
• Prepared expense reimbursements for executives in a timely manner, yearly budgets for IT, and financial reports for the department ensuring the targeted budget was being met.
• Maintained several departmental databases, i.e. telecom spreadsheet, software database, maintenance contract database, T&E coding and reconciliation, and operating and capital budget spreadsheets.
• Ensured all correspondence was grammatically correct, reflected professionalism and was processed in a timely and efficient manner.
• Prepared presentations for important meetings using MS Word, Excel, PowerPoint, and Visio.
• Attended meetings upon request, taking accurate notes to transcribe and distribute.
• Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.
• Acted as liaison and maintained open lines of communication among senior executives, Board members, middle management and administrative staff.
• Recognized issues rationalized and used good judgment when acting on behalf of Executives in their absence.
|
|
Similar ResumesEsthetician
United States
- esthetician, therapist, skin care, spa, waxing,...Esthetician
San Francisco, CA
- manicurist, esthetician, nail, barber, nails,...PROMOTION COORDINATOR
SAN JOSE, CA
- flyer, nfl, juice, artist, stockton, coleman,...Civil Engineer, Project Construction Management
India, Mumbai, MH
- risk mitigation, dashboard, surveyors, high rise,...Urdu Linguist
Seaside, CA
- cardboard, pashto, instructional design, linguist,...Developer Software Sql Server Oracle Development
New York, NY
- data modeling, multithreading, qt, registry,...Manager Customer Service Production Supervisor
The Colony, TX
- rivera, output, winder, liner, computer skills,...New York Business United States Attorney Service
Cold Spring Harbor, NY
- conway, griffin, telemarketers, spam, sandra,...Administrative Assistant Sales Real Estate Manager
Fort Mill, SC
- advantage, excise, commissions, mri,...Esthetician
Coconut Creek, FL
- esthetician, makeup, facial, skin care, hair,... |
