Senior Executive Assistant

Marlene Rodriguez

EXPERIENCE

*/**-******* ************** *** Brook, IL

Sr. Executive Assistant to President and CEO

* Dedicated support to President and Chief Executive Officer

* Coordinate multifaceted scheduling, meetings and travel for Partner, clients and candidates

* Produce proposals, client and candidate presentations, professional agreements and reports

* Manage calendar, telephone and email communication

* Direct liaison between Partner, clients and candidates

* Maintain database; business contacts, clients and candidates

* Establish procedural guidelines and standards to improve administrative efficiency

* Interview, train and coach peers and subordinates to ensure fulfillment of essential standards

* Various non-routine projects and tasks

6/99-8/05 Deutsche Bank Chicago, IL

Executive Assistant to Chicago Office Director

* Dedicated support to Chicago Office Director of Private Wealth Management

* Liaison between Sr. Executives, clients and bank personnel, accommodating client requests

* Compose and edit corporate presentations, professional agreements and reports

* Manage calendar, arrange meetings and travel

* Organize and market internal/external events, conferences, meetings and conference calls

* Maintain contact database; pipeline, revenue, business developed, awarded, at risk, or lost

* Lead Foundation and Marketing budgets

* Assist in the implementation of procedures and standards to improve operations

* Interview, train, coach, evaluate subordinates within compliance of corporate principles

* Purchase order corporate gifts, stationary, subscriptions, brochures, technical equipment

* Process expenses, coordinate facilities operations

10/97-6/99 Manilow Suites Corporate Housing Chicago, IL

Executive Administrative Coordinator to President and CEO

* Account and administrative support to President and Chief Executive Officer

* Direct liaison between Sr. Executives and clientele

* Manage and maintain calendar, diary of events, travel and itineraries

* Prepare employee weekly schedules, interview prospective employees

* Perform complete sales transactions; take call, show, sell and close on apartments

* Various account sales tasks; walk-through, lease at new properties, research competition

10/94-10/97 Warrior Insurance Group Bedford Park, IL

Sr. Administrative Assistant to Partner

* Provide administrative support to Partners and Sr. Associates in Legal Department

* Liaison between Partners/Sr. Associates and clients

* Coordinate attendance of court reporters and interpreters for trials and depositions

* Evaluate, edit and prepare legal documents and agreements

* Maintain expense reports, provide checks, submit legal documents, organize attendance

* Answer phone, direct/transfer call, take messages, FedEx, classify mail deliveries, copy, fax

1/92-10/94 J.B. Grubart Chicago, IL

Administrative Assistant / Accounting Clerk

* Provide administrative and accounts payable/receivable assistance (monthly reports/deposits)

* Records management and invoicing

* Open and close on a daily basis

EDUCATION

2005 College of DuPage Glen Ellyn, IL

* Associate in Applied Science, Management

* Pursuing Associate in Applied Science, Marketing

PROFESSIONAL QUALIFICATIONS

* Microsoft Office proficiency; Word, PowerPoint, Excel, Outlook

* Database proficiency: FileFinder, PeopleSoft, CRM Client, SAP CRM

* Other program proficiency: Windows and BlackBerry (device and desktop)

* Excellent attention to detail and follow-through

* Exceptional communication and public relation skills

* Hands-on problem solver, reliable manager and team player

* High regard for confidentiality

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