Gloria R. Peluso Resume

c5b4u1@r.postjobfree.com

413-***-****

Professional Summary

• A highly organized and detail-oriented Executive Assistant with over 15 years' experience providing thorough and skillful administrative support to senior executives.

• Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.

• An independent and self-motivated professional with excellent communication and organizational skills; able to grow positive relationships with clients and colleagues at all organizational levels.

• Computer skills include the use of the Microsoft Operating Systems Windows XP and Vista, Microsoft Office Word, Excel, PowerPoint, Access, Publisher, Outlook, Microsoft Visio, Quick Books, Workflow, Lotus Notes, GroupWise, Advantix, Adobe Acrobat Professional, Raiser’s Edge, Kronos, Internet proficiency.

Professional Experience

Oct 2009/February 2011 Playhouse Plaza Restaurant Somers, CT

Operations/General Manager (part time to full time)

• Human Resources management and payroll

• Accounts Payable and Receivables

• Business planning and Marketing

• Budget for the entire restaurant

• Scheduling of staff

• Inventory Control

• Order processing with distributors and vendors

• Day to day operations with Vendors

Sept/2009-October 2010 Baystate Health Foundation Springfield, MA

Campaign Coordinator to Director of Campaign Operations Major Gifts and Planned Giving

• Maintains Director’s calendar, coordinate schedule with meeting and travel arrangements

• Provide overall support to the Baystate Medical Center Capital Campaign

• Provide support to Major Gift and Planned Giving Program

• Provide support and backup to Vice President/Executive Director when required

• Daily communication with high level executives and confidential material; internal and external

• Assist and prepare materials for BMC Hospital of the future Tours with the CEO and Executive Director

• Research and profile prospective donors

• Prepare receipts and acknowledgement letters in response to gifts received

• Coordinate campaign mailings for events and campaign materials

• Generate reports and charts for Director of Campaign and Executive Director on Campaign gifts and pledges received and pending

• Co ordinate the Campaign Steering Committee/Planned Giving Committee/Professional Advisor’s Committee with meeting arrangements, maintaining and distributing minutes, correspondence and communication initiatives

• Campaign newsletter strategy and marketing

• Utilize and update RE (Raiser’s Edge) database regarding donors, stewardship, and prospects

• Proof, edit and create campaign material

• Work closely with consultants and designers on materials for campaign

• Work with the Marketing department on campaign and planned giving materials

• Create tracking tools and provide reports on progress of the campaign

• Seminar/Training/Retreat planning and event coordination

• Prepare all documents, presentations and materials for meetings

• Prepare and process daily and monthly expenses, check requests, petty cash, invoices and expense reports

• Monitors and tracks budgets/cost centers related to Major Gifts/Planned Giving Team and Capital Campaign

• Supports the Planned Giving Program and coordinates material production, seminar arrangements, program marketing

Sept/2008-May 2011 RL Design Suffield, CT

Office Manager/ Personal Assistant to President/Owner

• Research/Material Purchasing

• Maintain Calendar and coordinate President’s schedule

• Travel arrangements

• Client Scheduling

• Job estimates/Invoicing

• Billing/Collections

• Day to day operations with Contractors

• Meet with prospective clients to coordinate ideas and design specifications

• Supply and jobsite management

• Daily administrative functions

March/2008-Sept/2008 RHI-Office Team Hartford, CT

Medical Administrative Assistant to Neurologist

• Daily scheduling and coordinating of the Doctor’s patient schedule (Advantax)

• Register patients by entering all patient demographics into data base

• Medical billing and coding (Advantax)

• Insurance verification in state and out of state

• Provide excellent assistance to 4 other physicians in practice

• Follow up and track all laboratory/radiology reports and exams

• Schedule and obtain authorization for radiology procedures

• Daily administrative functions

• Interaction on weekly basis with drug representatives in regards to pharmaceutical samples

May/2007 – Oct/2007

Executive Assistant to President, CEO, COO, Senior Level Executives, Board Members and HR Director

• Daily department operations and administrative functions

• Prepare all meeting documents, presentations and materials for meetings.

• Event Planning and Coordination

• Website Updates

• Budget Management

• Minute taking for Board Meetings

• Create Applications and Hiring forms under the direction of HR Managers

• Update Procedure Manual and Board Binder

• Research

May/2005-Sept/2006 Hamilton Sundstrand Windsor Locks, CT

Executive Assistant to Vice President, CFO and Director of New Business and Communications

• Daily department operations and administrative functions

• Contract Management

• Human Resource paperwork and time card approval

• Daily communication with high level executives and confidential material; internal and external

• Budget Management and Supply Management

• Supply and Office Equipment Management

• Prepare all meeting documents, presentations and materials for meetings.

• Travel arrangements domestic and international according to company policy

• Process daily and monthly expenses and check request

• Coordinate with the teams regarding deadlines

• Event planning and coordinating

Sept/2004- March/2005 Manpower East Windsor, CT

Hamilton Sundstrand

Executive Assistant to Director

• Daily department operations and administrative functions

• Contracts and Budget Management

• Handle highly sensitive and company confidential documents on daily basis; internally and externally

• Daily communication with high level executives; internally and externally

• Supply and Office Equipment Management

• Prepare all meeting documents, presentations and materials for meetings.

• Track and keep the department in budget through reports and spreadsheets

• Travel arrangements domestic and international according to company policy for department

• Process daily and monthly expenses and check request

• Coordinate with the team regarding deadlines

• Event planning and coordinating

Sept/2002-Nov/2003 The Computer Company, Inc. West Hartford, CT

Office Manager/Project Coordinator

April/2001 –Jan/2002 Manpower East Windsor, CT

IBM Global Services at ADVO, Inc.

Executive Assistant to Director

April/1998-Oct/2001 Agentry Staffing Services Windsor Locks, CT

The Whitewind Company

Executive Administrative Assistant to Senior Pilots and Director of Mechanical Operations

Agentry Staffing Services Corporate Office

Executive Administrative Assistant to Office Manager and Recruiting Managers

Caribbean transportation/ Geologistics

Shipping and Receiving Clerk

1995-1997 East Hartford Dialysis Center East Hartford, CT

Administrative Assistant to Medical Director and CEO/ Unit Secretary

Education

2011

MA Real Estate License

2006-Present

Manchester Community College, Manchester, CT

Business Management – some course work completed

References

Furnished upon request

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