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Administrative Assistant Manager

Location:
Forest Park, Georgia, 30297, United States
Salary:
As Advertised
Posted:
June 30, 2012
Email:
btxoml@r.postjobfree.com
Contact Info:
*************@*****.***


Faye Abdullah

**** *** ***** ***., ***. C-*, Forest Park, GA 30297

btxoml@r.postjobfree.com, cell (571) ***-****

*/**-*/**/**

Booz Allen Hamilton, Arlington, VA

Engineering & Operations,

Acquisition & Program Management,

Senior Consultant, w/DoD Secret Clearance & Department of Homeland

Security (DHS), Science & Technology (S&T) Suitability.

Contractor Support to Acquisition Support & Operations Analysis (ASOA) Director of Systems

Engineering/Acting Director of Capstone Analysis & Requirements office (CAR) and Staff,

Washington, DC. Office management. Provide administrative support Director staff as requested.

Including coordinating and scheduling travel arrangements; preparing weekly staff meeting

agenda; Travel Authorizations and Expense Reports; maintaining and updating the

Director’s calendar; coordinating and scheduling new appointments; copying/printing/distributing

presentations and materials required for meetings; organizing and maintaining paper and electronic

files; mail stop point of contact; shipping via scan/email, postal mail or Fed-Ex; organizing

documents requiring the Director’s signature; updating contact lists; assist with personnel issues;

point of contact for IT and facilities requests; special projects as needed.

10/09-4/15/11

Defense Group, Inc. (DGI), Washington, DC

Department of Homeland Security, (DHS)

Domestic Nuclear Detection Office, (DNDO)

(1/20/11-4/15/11)

Transformational and Applied Research Directorate (TARD)

Resource Manager, w/DoD Secret Clearance & DHS DNDO Suitability.

Process Procurement Request’s (PR’s), (formulation/execution). Maintain

and track Directorate’s funding/spend plan. Monitor and assist with payment of services/products

by Commercial Invoice via MarkView or Federal Government Intra-Governmental

Payment and Collection (IPAC’s). Review, Analyze, and update Undelivered Order (UDO)

Reports. Provide contract support to Program Managers as requested. Provide the Budget &

Finance Office with the Directorate’s data required to answer Congressional and/or DHS

Headquarters Data Calls. Assist with other Directorate’s budget issues as required.

(10/09-1/19/11)

Product Acquisition and Deployment Directorate, (PADD)

Administrative Assistant/Office Manager, w/DoD Secret Clearance & DHS/DNDO

Suitability.

Office management. Provide administrative support to the Deputy Assistant Directors (DAD’s) in the Product Acquisition & Deployment Directorate and other PADD staff as directed. This support includes but is not limited to: coordinating and scheduling travel arrangements for the DAD’s and PADD staff; preparing FedTraveler Travel Authorizations and Expense Reports; preparing purchase requisitions in PRISM; maintaining and updating the DAD’s daily, weekly and monthly calendar; coordinating and scheduling new appointments; copying briefings and other materials required for meetings; copying and distributing documents to PADD and other Client staff; preparing draft correspondence; coordinating organizing and maintaining paper and electronic files; coordinating and shipping documents to external Client activities via email, postal mail or Fed-EX; coordinate and organizing documents requiring the DAD’s signature; coordinating approval of time sheets for the DAD’s and PADD staff ; answering phone calls to the DAD’s; recording and maintaining messages for the DAD’s; coordinating with the PADD Assistant Director’s Executive Assistant to provide administrative support to the Assistant Director.

8/07-10/09

Weston Solutions, Inc., Washington, DC

Office Manager

Manage office facility.

Executive Assistant support to the Senior Vice President, Manager, Business Development

Division, the Vice President of Real Estate, the Director of Government and International

Relations, the Real Estate Acquisition and Development Manager, senior level employees.,

Corporate o ffice liaison. Update calendars, document assembly, conference room/meeting

scheduling. Maintain Business Continuity Planning database; support

Human Resources/Recruiting with new hire processing/orientation. Process and coordinate

Expense account statements, timesheets and billing. Support finance management.

Update/maintain files. Make travel arrangements. Manage and coordinate maintenance and

service of computers, telephones, copiers, printers. Maintain supply inventory and order supplies.

Client and vendor contact.

2/06-6/07

Sparks Personnel, Tysons Corner, VA

Administrative Assistant, Temporary

Bearing Point for Secretary of the Air Force/International Affairs, Rosslyn, VA

Administrative Assistant, Active DoD Security Clearance, Secret, Pentagon support to Air Force

Division Chief and senior staff; Decision Agent/DMS Messaging; eMTS Government

Time/Attendance; FAST/DTS Military Orders/Travel; WorkFlow Administrator; division point

of contact/go-to for general administrative activities and requirements.

12/05-2/06

SIWEL Consulting, Inc., New York, NY

Administrative Assistant, Temporary

Lockheed Martin/Northrup Grumman, Chantilly, VA

Administrative Assistant, Active DoD Security Clearance, Secret, for TMIP/Theater Medical

Information Program. Compile and prepare reports, deliverable to client. Support the operational

and technical tasks of TMIP Test Department, Program Management, Human Resources,

purchasing.

9/05-12/05

NRI Staffing, Annandale, VA

Administrative Assistant, Temporary

The Mills Corporation, Rosslyn/Arlington, VA

Administrative Assistant to Group Vice President Development Division. Second Assistant to

Senior Vice President. Manage daily calendar, travel arrangements, expense account statements.

Screen phone calls. Prepare documents, presentations. Maintain confidential plans, drawings,

files, sketches. Manage personal business as needed.

2001-9/05

EDSI/MCPD (Engineering/Documentation Systems, Inc. /Marine Corps

Programs Department), Stafford, VA

Office Manager (7/26/01-9/23/05)

Facility Security Officer (FSO), 5/6/04-6/15/05

Assistant FSO, 6/15/05-9/23/05.

Joint Personnel Adjudication System, (JPAS) trained. Industrial Security responsibilities;

Industrial Security Association Member, Northern Virginia and Quantico.

Coordinated and set–up new office location, Dumfries, VA and Stafford, VA. Managed facilities

set-up. Supported the operational and technical administrative tasks of Human Resources and

Accounting for detachment offices. In-processed and oriented new employees, providing new hire

paperwork, office keys, and seating requirements. Proofread and coordinated

staff timesheets, expense account statements, vendor invoices/accounts payable, petty

cash reconciliation. Liaison to government client.

Maintained supply inventory and ordered supplies. Assisted with presentation/document

preparation. Managed maintenance and service of computers, telephones, copiers, printers and fax

machines.

Administrative Assistant, managed conference room calendar, planned meetings, set

appointments, arranged travel, greeted visitors/receptionist.

1998-01

DMR Consulting/now Fujitsu Consulting, Chantilly, VA

Office Manager/Administrative Assistant (2/01-7/05/01)

Supported US Commercial Market Segment and Government Teams. Updated automated

operational systems databases, supporting Resource Management/Recruiting Department.

Processed and coordinated expense account statements, timesheets and billing, supporting finance

management. Updated/maintained files, supporting Human Resources Department and

Management. Coordinated maintenance and service of computers, telephones, copiers, printers.

Maintained supply inventory and ordered supplies. Client and vendor contact.

DMR Consulting/now Fujitsu Consulting, Falls Church, VA

Team Lead, Administrative Support/Assistant to Finance

Admin. & SupportManager/Shared Services Council Member (10/00-2/01)

Workflow management of 10 person admin support staff and supervision of front

desk/reception. Tracked admin support staff vacation/leave. Accounts Payable/Accounts

Receivable support, invoice payment verification and processing, maintained AP/AR history

files. Shared Services Council member, (communities of practice group), identified standardized

processes and procedures. SSC developed the company Administrative Manual.

DMR Consulting/now Fujitsu Consulting, Falls Church, VA

Executive Assistant (7/99-10/00)

Administrative support to the Vice President, scheduled meetings/conference calls. Maintained

VP calendar, telephone/address and email contact lists. Screened calls. Assisted with

proposal/briefing preparation. Coordinated travel arrangements. Planned meetings.

Maintained files and repositories. Supported Client Executives/Marketing teams, DMR Regional

and International Offices, management/administrative teams.

DMR Consulting/now Fujitsu Consulting, Vienna, VA

Administrative Assistant, Assistant to Finance Admin. &

Support Manager and Delivery Manager (10/98-7/99)

Maintained Finance and Contracts files/records. Supported Human Resources, Benefits,

Payroll/Leave, Accounting Departments. Processed new hire orientation/paperwork, timesheets,

expense account statements, employee updates, and terminations. Verified employment.

Maintained office master files.

1994-98

FCN Publishing/CRC Press LLC, Washington, DC

Office Manager (6/96-6/98)

Assistant to Publisher/Vice President, Marketing Director, Executive Editor,

and Circulation Director of business to business newsletter Publishing Division Operations.

Processed paperwork for Human Resources Department. Recruited, trained and supervised

office/circulation assistants and receptionist. System Administrator for Merlin Legend Telephone

System. Processed timesheets and expense account statements for Accounting Department.

Meeting Planner for the Newsletter Publishers Association, Washington, DC Chapter, 1995-1996;

NPA member, 1994-1998.

Documents Express Manager (6/96-6/98)

Managed, fulfilled, and provided customer service for ancillary products and document

sales/orders to newsletter subscribers.

Administrative Assistant, Circulation Assistant,

Marketing Coordinator, Editorial Assistant (12/94-6/96)

Produced subscription invoices for billing/renewals, maintained subscriber database. Assisted

marketing managers in all phases of direct mail promotions. Assisted editors, proofread copy.

Education/Training

MarkView, FPD, PRISM, DHS/HQ, 2010

FedTraveler, DHS/CBP, 2010

JPAS Update Training, Raytheon, Falls Church, VA, 2005

JPAS Training, Marine Corps Base, Quantico, VA, 2004

Potomac College, Washington, DC-Management/Organizational Communications, 2001

PSI Institute of Washington, Silver Spring, MD-Computer Programming/Data Processing, 1986

University of the District of Columbia, Teachers College, Washington, DC-Education, 1971-1974

Bradley University, Peoria, IL-Liberal Arts, 1969-1970

Certificates

Certificate of Outstanding Achievement, EDSI, 2002

Certificate of Merit, Basic Supervision, 1999, Padgett Thompson, 0.6 CEU

Exceptional Customer Service, 1996, Fred Pryor Seminars, 0.6 CEU

The Exceptional Assistant, 1996, Fred Pryor Seminars, 0.6 CEU

Certificate of Achievement, Intro to MS Excel 5.0, 1995, Engle Training & Design Group, Inc.

Certificate of Achievement, Intro to MS Windows, 1995, Engle T. & D. G., Inc.

Training Certificate Advanced Arclist, 1995, Freelance Technologies, Inc.

Training Certificate Beginning Arclist, 1995, Freelance T., Inc.

Computer/Software Skills

MarkView; FPD; PRISM; FedTraveler – DHS/DNDO

USAF Workflow; USAF F.A.S.T. Travel/Military Orders; eMTS Government Time and

Attendance; USAF Decision Agent/DMS Messaging – Pentagon

Joint Personnel Adjudication System (JPAS) – EDSI/Quantico MCB/Raytheon

Internet; Microsoft Office; Lotus Notes; Quickfill; Quickbooks; Arclist.

Foreign Travel

Johannesburg, Pretoria, Cape Town, Kommetjie, George, Costantia, Knysna, Mossel Bay,

South Africa, 12/2005-1/2006, personal

Mecca, Jeddah, and Riyadh, Kingdom of Saudi Arabia; Admin Asst./King Faisal

Specialist Hospital, Riyadh, KSA, 1981, employment

London, UK; Karachi, Pakistan; Ankara, Turkey; Beirut, Lebanon, 1975, personal

Legal Name

Zakiyah Ahmad Abdullah; aka Faye Abdullah

Birth Name

Fabienne Marie Baskerville