Administrative Assistant

Jessica Chaves

Peoria, AZ ***** 623-***-**** adzybv@r.postjobfree.com

PROFESSIONAL SUMMARY

Responsible and energetic Administrative Assistant offering 10 years of experience in various types of office environments. Proficient multi-tasker that is skilled in handling correspondence, filing, and other clerical needs for busy teams. Knowledgeable about financial controls, business practices and industry standards. Bringing superior communication and time management abilities.

SKILLS

Schedule Management

Data Management

Accounting Support

Multi-Line Phone Systems

Verbal and Written Communication

Project Management

Safety Monitoring

Attention to Detail

Office Management

Data Entry Skills

WORK HISTORY

TESTING AND OBSERVATION ADMINISTRATION 01/2020 to 01/2023

Vann Engineering Phoenix, AZ

Developed strong rapport with Contractors and Owners to ensure clear communication and completion of construction testing.

Verified and sent out numerous lab reports and technician field reports to clients.

Entered lab results for Geotechnical reports.

Managed multiple contract projects from beginning and sent out close out packages at completion of project.

Prepared and maintained departmental and construction contracts and invoices and submitted for payment.

Managed filing system, entered data and completed other clerical tasks.

Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.

Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Pay/ap and Contract billing for multiple projects.

Monitored and maintained absolute control of use, storage, and maintenance of all nuclear field density gauges as Radiation Safety Officer.

Skilled at working independently and collaboratively in a team environment

ADMINISTRATOR 05/2017 to 06/2018

Heart for the City Peoria, AZ

Kept software updated with latest patches to prevent unauthorized access.

Organized various documents for the CEO of the company.

Scanned and uploaded important documents to computer.

Helped organize the companies Grants for the FY2018.

Planned and executed fundraisers

Attended meetings with the CEO

Prepared Monthly and Yearly Financial reports for Monthly Board Meetings.

Payroll

Responded to all correspondence for Heart for the City and Java Grounds

Guided employees through routine and complex administrative situations with decisive but motivational approach.

Grant Writing

Managed all business files, documentation and databases to keep records secure, accurate and current.

Oversaw daily purchased and managed all supply inventories.

Evaluated employee job performance and motivated staff to improve productivity.

Oversaw hiring and recruitment of personnel in all departments.

Defined and documented office procedures, using updated SOPs to provide thorough and comprehensive training for all administrative support staff.

ADMINISTRATIVE ASSISTANT 05/2017 to 07/2017

AZSTA Glendale, AZ

Organized various documents for CEO.

Self-starter, ambitious, team player detailed oriented and organized

Scanned and uploaded important documents to computer

Helped organize companies Grants for the FY2018

Executed record filing system to improve document organization and management

Created and maintained databases to track and record customer data

ADMINISTRATIVE ASSISTANT 01/2016 to 02/2017

VincentBenjamin Phoenix, AZ

Responsible for answering and directing all calls to proper recruiters

Maintained the office calendar and kept recruiters on time for their appointments

Responsible for maintaining and uploaded all proper documents needed for recruiters

Greeted all applicants who came into the office

Performed other various objectives asked from supervisor and recruiters.

CLERK OF THE COURT 01/2016 to 05/2016

Maricopa County Superior Court Phoenix, AZ

County Superior Court

Audited Pre-2002 Criminal cases to be scanned electronically.

CLERK OF THE COURT 01/2007 to 04/2009

Superior Court Family Court EDM Phoenix, AZ

Explained procedures and forms to parties in cases and to general public

Instructed parties about timing of court appearances

Direct support staff in handling of paperwork processed by clerk's office

Examined and prepped all Family Court documents to be scanned and uploaded to case files

Trained new employees on procedures and policies of Family Court EDM.

CORRECTIONAL HEALTH TECHNICIAN 06/2005 to 01/2007

Maricopa County Correctional Health Phoenix, AZ

Recorded all inmates vitals, medical history's, and information upon entering the jail

Explained treatments and medications to inmates

Monitored inmates during their treatment periods

Assisted the doctor with various treatments and dictation regarding inmates

Performed various routine laboratory tests and sample analysis.

LEAD BACK OFFICE MEDICAL ASSISTANT 01/2003 to 03/2005

NO Appt Glendale, AZ

Performed general office duties, such as answering telephones, taking dictation, and helping patient's complete insurance forms

Kept financial records and performed other bookkeeping duties, such as handling credit and collections, and mailing monthly statements to patients

Trained new employees on both front and back office policy and procedures

Interviewed patients to obtain medical history, measured their vital signs

Authorized prescription drug refills and provided information to pharmacies

Performed various office and laboratory tests that doctors ordered

Worked closely with other medical facilities and departments to schedule patients for test or admission.

EDUCATION

Medical Assistant Certificate in Back And Front Office

Apollo College, Phoenix, AZ

Principal's List

.

Contact this candidate