Accounts Payable Customer Service
Resume:
Laurie Kirsch
*** *********** ****** – De Forest, WI 53532
adypwi@r.postjobfree.com
Professional Accomplishments:
• Promoted to Accounts Payable Coordinator from Accounts Payable Specialist after 4 months of employment
• Lead trainer for the entire A/P department; inclusive of Labs and Clinical Operations
• Subject Matter Expert (SME) for A/P
• Financial System Implementation at Covance & Train-the-Trainer Summary of Qualifications:
• Superb internal and external customer service
• Extensive experience in Accounts Payable, Coding and General Ledger
• Advanced Microsoft Office skills
• Solid understanding of Sales & Use tax and payroll tax filing and procedures Systems & Software Used:
• Microsoft Dynamics Navision ERP
• Syteline ERP (aka Infor CloudSuite or CSI10)
• Oracle NetSuite
• SAP Concur T&E
• Antworks DI & CRM
• Workday
• Microsoft Great Plains Dynamics
• Oracle Peoplesoft (Accounting & Purchasing modules)
• CODA Financials
• Solomon (DOS & Windows)
• SD&G Purchasing
• QuickBooks
• Peachtree
• ACT by Sage
• Microsoft Office (Excel, Word, Power Point, Outlook) Employment History
University of Southern California 06/2023-Present
Contract Limited Term Position through Opusing LLC Agency Accounts Payable Specialist
• Audit & Process high volume invoices for payment SoftwareONE 03/2023 –05/2023
Accounts Payable Specialist
• High volume, US and International accounts payable. Purchase order matching as well as 3rd party invoices. Hybrid position, 2 days a week in the office. Constant communication with vendors and internal purchasing department. Non-PO invoices require approval and specific coding. Journal entries. Weekly pay runs via ACH, CC, Online, and standard check occasionally. US Dollar as well as various foreign currencies. Responsible for auditing and approving employee expense reports in Concur. Identity errors and discrepancies with ERP invoices and providing resolution.
Gilson Inc 08/2022 – 03/2023
Accounts Payable Specialist III
• Full cycle, high volume, US and International accounts payable. Purchase order matching as well as 3rd party invoices. Hybrid position, one day a week in the office. Constant communication with vendors and internal purchasing department. Non-PO invoices require approval and specific coding. Journal entries. Weekly pay runs via ACH, CC and standard check occasionally.
• Responsible for all month end AP duties. Sales & Use Tax reporting and payment monthly, quarterly, and annually depending on State requirements. Responsible for daily update and balancing of cashbook documenting all bank transactions. Various other general accounting duties and Invoice Discrepancies Capitol Petroleum LLC 05/2021 – 08/2022
Accounting Assistant (95% Remote)
• Audit and record daily transactions for 16 BP & Mobil gas station/convenience stores.
• Record and reconcile monthly tank inventory.
• Reconcile bank and credit card statements
Logistics Health Inc through ABR Employment Services 08/2020 – 12/2020 Record Management Specialist I
• Maintain and update Audio, Visual, and Dental files for the military.
• Record COVID-19 test results for the US Military and Warner Brothers Studios American Girl Brands LLC 10/2018 - 01/2020, 10/2012- 12/2012, 1993, 1994 & 1995 Seasons Special Handling Associate: (Seasonal Employment)
• Wrap gifts according to customer requests/specifications
• Data entry
• Audit packed orders or accuracy before routing to shipping
• Pack & ship orders per US Postal guideline and packing slip instructions Lands End, Dodgeville, WI 09/2015 - 12/2015
Customer Care Specialist, Home Agent
Receive calls/inquiries from Lands End customers and place orders, help with orders they are placing online or any other issue they may need help with. I was a flexible, seasonal, part-time remote employee. Parts Now LLC – Madison, WI 53719 03/2015 - 09/2015 Accounts Payable Coordinator
• Make sure invoices are entered, matched and paid correctly in a timely manner (staff of 4)
• Reconcile Vendor Statements
• Reconcile Bank Statements
• Monthly Accruals
• Journal Entries
• Communicate daily with vendors, bankers, internal and external customers
• Training when necessary
• Approve time off and payroll for staff of 4
Madison National Life Insurance Co, Madison, WI 07/2013 - 07/2014 Operations Accountant
• Ensure the accuracy & completeness of recording the accounting transactions from the LifePro System into the Freedom general ledger
• Assist with reconciling items or problems that arise in the daily processing
• Prepare assigned reconciliations and journal entries on a timely basis to meet departmental standards
• Review daily reconciliations for proper support and accuracy
• Ensure reconciliations are imaged properly and in a timely manner
• Assist in processing A/P entries and provide review as needed to ensure timely and accurate payment. Ensure all outgoing payments are properly authorized
• Perform journal entries to be reviewed to record incoming deposits, EFT’s, corporate credit card entries, cash entries, or foreign exchange entries. Review these same entries for posting if performed by another operations accountant.
• Provide back-up and support to the other operations accountants the A/P, Group and Life & Annuity department
• Maintain and prepare proper control documentation on processes as well as assist/address audit questions related to these processes
• Make recommendations to improve the quality and efficiency of the reconciliation process to avoid reconciling items
• Assist with required year-end reporting preparation and completion
• Contribute to departmental projects resulting from changes in processes or new initiatives, perform other related duties as assigned
Sonoco Corp in Pardeeville, WI through Remedy Staffing 04/2013 - 06/2013 Warehouse Associate
• Assemble boxes
• Stack, pack, secure, and wrap Styrofoam products coming off of machine in boxes.
• Stack boxes and prepare for shipping
Attended Madison College in Madison, WI - Graphic Design Program Jan 2012 – Oct 2012 QTI Management Services, Inc. - Madison, WI 06/2010 - 02/2011 Accounts Payable Specialist
• Full cycle accounts payable
• Download, code and pay purchase cards in a timely manner
• Pay and record child support and garnishments
• Employee Expense Reimbursement
• Required monthly accrual journal entries
• Internal and external customer service
Covance Laboratories, Inc., Madison, WI 05/2006 - 11/2009 Accounts Payable Lead
• Full cycle A/P (received and reviewed invoices, code, match w/purchase orders, solved pricing discrepancies, request & secure proper approval to pay, posted entries for payment, initiate and print checks)
• Process volunteer stipends
• Review, correct, and submit positive pay files for each check run, review and release electronic payment files
• Set-up and maintain direct deposit accounts for employees and volunteers
• Activate, update and maintain employee and vendor files
• Communicate daily with clinic sites regarding invoicing, payments, coding questions and vendor issues
• Communicate often with volunteers regarding payments
• Key resource for outside departments for resolution in a timely manner & maintain Batch Log Worksheet in excel
• Update and maintain the Employee Expense and Mileage Reimbursement forms linked to the Covance Intranet
• Maintain employee drop down list on Employee Expense & Mileage Reimbursement forms
• Assist employees with questions pertaining to the Employee Expense or Mileage Reimbursement form
• Key knowledge leader in system functionality and cross department processes
• Created procedures and documentation leading to efficiencies and reduced cycle time
• Six Sigma project contributor on various initiatives
• Change agent during system conversion allowing for successful transition and reduced risk to stakeholders and vendors
• 1099 processing for lab and clinic vendors and volunteers for 9 clinical business units
• Ensured proper back up withholding for foreign nationals
• Identification and administration of proper sales & use tax application
• Review and assist with required changes to SOX narrative
• Compile documentation and proper support for internal and external audit requests
• Participated in walk through exhibits with internal and external auditors
• Assigned to various projects with accounting manager based on broad knowledge between departments and systems
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