Accounts Payable Coordinator
Resume:
Andrea Tracey Williams
Rockville Indiana 47872
adx6tv@r.postjobfree.com
HIGHLIGHTS OF QUALIFICATIONS
Certified Bookkeeper
Highly reliable, enthusiastic worker and detailed-oriented
Have excellent customer service and communication skills
Highly proficient in various software including Microsoft Excel
Rapid, accurate entry of data;10-key by touch
Excellent time management, organizational, and prioritization skills and ability to balance multiple priorities and make changes to work as the project needs dictate
WORK HISTORY
D&Y STAFFING (REMOTE)
Accounts Payable Coordinator, March 2023 to Present
6767 Old Madison Pike, Huntsville, AL 35806
256- 551-1070
Heavy use of Microsoft Excel working with multiple worksheets
Creating and renaming PDFs
Check requests
Credit card reconciliation
Preparing Journal Entry worksheet
AP Coding
Software – Excel, CRM (Dynamics 365), Catalyst, Concur, Conferma, Lawson, Kronos, Zoom, Outlook, and Kofax PDF
IEA – INFRASTRUCTURE & ENERGY ALTERNATIVES
Accounts Payable Specialist, July 2020 to May 25, 2022
3900 E White Ave, Clinton IN 47842
Processed high volumes of invoices (1000+ per month) for heavy equipment, repairs, claims, and small tools for multiple job sites across the country ensuring payment activity is accurate, timely, and meets all internal control requirements
Reconciled vendor statements
Communicated with vendors and Project Engineers to rectify problem invoices and inquiries
New vendor setup and vendor maintenance
Assign appropriate general ledger codes
Corrections to journal entries as needed
Various reports including AP Aging Report
Obtain W-9s and process 1099s at year end
Maintain AP email box/incoming mail and distributed work efficiently and responded to questions and complaints
Took on a project to significantly streamline the AP process and developed a procedure allowing invoices to flow seamlessly through the system. This included converting to a paperless system, assigning vendors to specified processors, resolving statement issues going back two years, finding redundancies in an outdated process, and creating written procedures for the department to promote consistency
Software – Vista by Viewpoint, SharePoint, MS Excel and Outlook, Adobe Acrobat
**A gap in employment due to relocating to and from Arizona, obtaining an Associate Degree, working toward certification in bookkeeping, and a handful of unrelated (non-accounting) positions.**
REPUBLIC SERVICES
Accounts Payable Bank Clerk, June 2009 to February 2013
Create and update vendors in the system
Full-cycle accounts payable including 3-way match, check run, and investigating payment problems
Process 100+ check voids and stop pays for all office locations (800+ field offices) per week
Reconcile check run - 200+ manual checks daily and 9000+ checks weekly and performed Positive Pay daily
Collaborated with appropriate authorities in fraud cases
Process daily NON-AR deposits ranging from $200K to $5M
Research and resubmit 25+ returned checks per week
Process 30+ invoice cancels as needed per week
Researched escheatments and reissued checks as necessary
Software – Lawson, Infinium, Ariba, Microsoft Excel, and Microsoft Outlook
PARSONS
Administrative Assistant/Notary, July 2001 to January 2009
Support eight Functional Managers/Directors as well as the Project and Deputy Project Manager, including scheduling meetings and appointments, making travel arrangements and preparing presentations
Accounting Duties: Imputing timesheet, reconciling the Employee Recreation Committee cash box daily, and ordering all office supplies for the project (750+ employees) including business cards, stationery, and office furniture
Receptionist duties: Pleasant phone personality with strong customer service skills, answering the telephone and other clerical duties, covering the multi-line switchboard, and greeting visitors
Clerical duties: General typing and data entry, making copies and filing as needed, sorting incoming and outgoing mail and FedEx as well as processing outgoing FedEx for the project, key control for offices
Software – Microsoft Word, Outlook, and Adobe PDF
EDUCATION AND TRAINING
NATIONAL ASSOCIATION OF CERTIFIED PUBLIC BOOKKEEPERS
CERTIFIED BOOKKEEPER
WESTERN NEBRASKA COMMUNITY COLLEGE
ASSOCIATE OF APPLIED SCIENCE (AAS) HEALTH INFORMATION MANAGEMENT
June 2014 to May 2016
PARADISE VALLEY COMMUNITY COLLEGE
August 2011 to December 2012
Accounting and Excel
IVY TECH STATE COLLEGE
ASSOCIATE OF APPLIED SCIENCE (AAS) COMPUTER INFORMATION MANAGEMENT
TECHNICAL CERTIFICATE - ACCOUNTING
August 1992 to May 1994
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