MELANIE J. BROWN

Montclair, VA *****

Mobile Phone: 307-***-****

E-mail: adwcc2@r.postjobfree.com

OBJECTIVE

Administrative Professional and Military Veteran with a top secret security clearance leveraging over 20 years as a proven leader and manager able to multi-task missions, projects and programs placing the right personnel and resources as need to meet internal and external requirements. Possess a comprehensive background in personnel administration, operations management, program analysis, logistic, strategic planning, process improvement, resource management, problem-solving, and cross-functional leadership derived from conducting domestic and global operations. Proven ability to combine vision, ingenuity, and business acumen to support organizational effectiveness.

WORK EXPERIENCE

Facilities Management Service -Administrative Assistant

February 2023-Present (40 Hr/Wk)

United States Marine Corp Base, Quantico, VA

Civil Service, GS-0303

Administrative Assistant

Directly supports 250+ personnel within 12 shops at 5 different locations. Duties include preparing pulling and tracking organizational position descriptions, prepare and submit RPAs PDTs and PMB forms in conjunction with DCPDS and HROM. Responsible for the completion of all on-boarding activities, developing tracking and updating process and templates related to internal hiring packages/workflows and correspondence. Supporting 16 supervisors with time keeping/resolving DIA-OTL issues, awards preparation and tracking, coordination and tracking of annual mandatory training, (TWMS). Civilian appraisal tracking/preparations. Maintaining calendars, tracking deadlines and important dates. Setting up conferences and meetings assistance with TEAMS and Microsoft Office. Family Medical Leave Act (FMLA) packages and documentation along with Labor Relations. Provided direct administrative assistance to the Head and Deputy in securing and planning various administrative management functions. Demonstrated delegated authority and responsible to serve as the organizations primary point of contact for human resources, training, manpower, time & attendance, and other related programs.

Office of International Training – Training Technician DOJ TS

October 2019 – April 2022

Drug Enforcement Administration Training Academy, Quantico, VA

Civil Service, GS-1702

Training Technician

Maintained inventory control of lesson plans, student handouts, overheads, unit records, and other essential material. Develops, designs, coordinates, prepares, and monitors training schedules. Monitors, coordinates, and implements the use of the accreditation standards database system DEALS. Prepares a variety of statistical reports on a quarterly, semi-annual, and annual basis. Conducts procurement for office supplies and equipment. Drafting documents to summarize information, incidents, or investigations for review by a supervisor; responding to questions from government officials or the general public on frequently used, rules, regulations, or laws; gathering and organizing information from databases, online resources, or documents; Ensures all memoranda, teletypes, and personnel forms are appropriate and complete in the proper format for all personnel actions involving agents, instructors, drafting correspondence when needed; knowledge of pertinent administrative regulations, policies, procedures; and skill in utilizing computer systems, operations and databases relating to various specialties. Maintains calendar events for the Unit Chief and instructors. Communicates effectively, both orally and in writing, with a wide variety of individuals. Prepares domestic and international courses by ordering supplies, assembling training aids, coordinating venues sites and assisting students with guidance on E2 travel, hotel, flight, and ground transportation.

341st Operations Group – Administrative Assistant

December 2015 – October 2018 (40 Hr/Wk)

Malmstrom Air Force Base, Great Falls, MT

Civil Service, GS-0303

Administrative Assistant

Primarily assists the commander of the organization while providing assistance to the organization of over 350 personnel. Analyzes and evaluates issues that are typically diverse in nature, requiring input from subordinate organizations and staff elements. Manages the operational schedule of the Commander and Deputy Commander, to include events of a classified or sensitive nature. Develops and maintains the Commander’s long-range calendar. Directs the administrative operations to ensure the most efficient and effective support is provided to the Commander and the Deputy Commander in the execution of his/her responsibilities. Conducts routine and procedural duties, such as providing receptionist, phone, and program services. Responsible for the tracking and quality assurance of officer and enlisted performance reports using vPC (virtual Personnel Center). Other review and correspondence as requested for staff summary sheets packages using Microsoft Access. Prepare and process staff packages using vMPF (virtual Military Personnel Flight), PRDA (Personnel Records Display Application) and vPC. Served as the Group’s subject matter expert of federal laws and National Archives and Records Administration policies and procedures relating to records management. Manager of the Group’s Sharepoint page.

Recruiting and Retention - Budget Analyst Technician

May 2013 – November 2013

New Mexico Army National Guard Santa Fe, NM

Civil Service GS-0560

Budget Analyst

Executed a wide variety of professional level budget analysis and development duties involving the preparation, administration, maintenance, review and execution of funds by managing the Recruiting and Retention budget using General Fund Enterprise Business System (GFEBS) and Automated Fund Control Order System (AFCOS). Prepared contracts as needed for equipment and leasing realty property. Maintain specialized financial records and statistics and prepare financial expenditure reports. Track and provide consultative services monthly and yearly obligations and expenditures for Recruiting and Retention leadership as well as for the USPFO (United States Property and Fiscal Office). Perform related duties as assigned.

93rd Troop Command - Administrative NCO/Training NCO

May 2012 – May 2013 (40+ Hr/Wk)

New Mexico Army National Guard Santa Fe, NM

Military, Title 32

Administrative NCO

As the Administrative NCO (Non-Commissioned Officer), prepares and processes requests for promotions and arranges for promotion ceremony, to include promotion declinations, reconsideration for promotions, and arrange for reduction and removal boards for soldiers on promotion standing lists. Prepare and process requests for reductions, transfers, and discharges. Prepare and process requests for identification cards, Military Personnel Program (MILPER) data and information management, personnel processing, training and reassignment, retention, personnel accounting, training soldier support file, and unit administration using Interactive Personnel Records Management System (IPERMS) and Reserve Component Automation System (RCAS). Capable of typing over 60 words per minute.

Training NCO

Managed unit training schedules In Accordance With (IAW) all mandatory requirements, provide analysis on all units Digital Training Management System (DTMS) utilization and provides classroom training. Plan, resource and manage task level training for units within DTMS. Manage allocations of ammunition, provide classroom training of ammunition management skills. Provide analysis on Training Ammunition Management Information System (TAMIS) resources for state/brigade/battalion level training meetings as required and advised efficient allocation of resources. Perform related duties as assigned.

Deputy Chief of Staff of Operations - Training Technician

August 2006 – December 2011 (40 Hr/Wk)

Wyoming Army National Guard Cheyenne, WY

Civil Service GS-1702

State Training and Administration

Principal developer and manager of plans, operations, and training to include the establishment of training guidance, resource management and standard operating procedures. Administrator of DTMS coordinated ODT/AT/ADT/IDT plans for all Wyoming ARNG units. provide classroom training to leaders in the field giving them the skills and ability to plan, resource and manage task level training for their unit within DTMS as well as briefing leadership providing recommendations for improvement to increase efficiency, cost effactiveness and to mitigate risks. Initiated Country Clearances for any SM/Unit requiring travel outside the United States using Aircraft Personnel Automated Clearance System (APACS). Primary trainer and SME for AFCOS, DTS, AFAM, DTMS, TAMIS, Army Training Requirements and Resources System (ATRRS) programs and related regulations. Prepared reports, presentations, and briefings as required for all functional areas. Provided analysis in the preparation of training directives, training plans, execution of training programs

State Ammunition Management

Executed strategic plans for yearly training cycle requirements in collaboration with the National Guard Bureau (NGB) in order to meet each unit’s individual mission goals. Responsible for providing accurate allocations for multiple training events such as individual weapons qualification, field training exercises, crew weapons qualification and more. Synchronize with the Mobilization Readiness Officer for any pre-mobilizing requirements. Manage ammunition basic load for the QRF to meet specific mission requirements and proceed as necessary. Manage Training, Operational and SART requirements, authorizations, sub-allocations, forecasts and requests. Reviews and resolves any ammunition un-forecasted requests in conjunction with the Ammunition Supply Point (ASP) and Standard Army Ammunition System-Modernization (SAASMOD) assets. Briefs leadership regarding the status of ammunition and plans to ensure state ammunition execution equals allocation.

State level Budget Analyst/Orders Clerk/Quota Source Managment

Cross trained as an SME to perform all jobs of the G3 between vacancies/gaps. Updated obligation plans reservations and de-obligations in AFCOS and GFEBS. Responsible for the level 1-5 daily input, review, and publication of orders in accordance with DFAS 37-100 (Appropriations, Bas, SAGs, MDEPs, APCs) and local PMCs and TDCs. Proficient in processing orders daily ranging from NGB tours, internal and external LOAs, Annual Training, long tour ADOS, schools to include additional travel in DTS, all CONUS and OCONUS. Sought after SME on WAR 37-104 Pay and Allowances, Duties and Responsibilities and the Joint Federal Travel Regulations (JFTR), (JTR), Financial Management Regulations, (FMR), and Government Travel Credit Card (GTCC) regulations to include T-5, T-32 and T-10 orders. As Quota Source Manager, used ATRRS to process/cancel/troubleshoot schools applications, review and publish orders and DTS requests. Provided training on ATRRS/AFAM at state training events and provided AFAM reports as required for the G3 leadership providing recommendations for improvement to increase effectiveness and efficiency and to mitigate risks.

EDUCATION

Some College Coursework Completed, Business Administration,

January 2014 - I have not yet graduated

Ashford University 40 credits

PROFESSIONAL MEMBERSHIPS / AFFILIATIONS

Army National Guard; March 2001 – 2021: Retired Sergeant First Class

88M – Master Driver

12C – Combat Bridge Crew Member

42A – Human Resources NCO

89B – Ammunition Logistics NCO

REFERENCES Upon request.

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