Hightlights

Proficiency using Microsoft Office O*65 suites and Google Suites 2020

Extremely detail-oriented

Monthly meeting planning, and catering setups

Organizing and prioritizing

Internal Customer Servicing

Data Collecting from SAP

Coordination across all levels

Travel arrangements and expense reporting

Coordinated ISO Audits schedules with staff, catering, and Daily Briefs

Requisition creation and Invoice reconciliation

Office supplies replenishment

Equipment & Software Inventory

Backup Receptionist

Experience

Sr. Administrative Assistant Feb 2015 to Jan 28, 2022

Collins Aerospace, part of Raytheon Technologies Sterling, VA

Provided support to Quality Director and his direct staff for various projects needed by Quality Director, Engineers, and Operation staff on a yearly weekly and monthly basis by distributed reports that show parts location through the process from receiving to build.

Developed and coordinator of 3-year peer review of expiring documents to owners, SMEs (Subject Matter Expert) and reviewers using TortoiseSVN (Subversion) to store versions and Atlassian Confluence to create the reviews, added access, edited final version, requested documents posted and closed.

Identified and informed users monthly of tools to be calibrated by vendors then monitored their returns; requested quotes to create requisition and reconciled invoices.

Set-up conference room projectors, PCs, and audio for meetings with lunches arranged; scheduled electronic meetings using Outlook for Zoom or Microsoft Teams.

Maintained records of parts packing slips generated by inspectors and coordinated offsite storage vendor for pickup by data entered in Zasio Records Management System for each retrieval in accordance with the document retention policy.

Scheduled all department monthly team meetings, cross-functional team reviews with presentation, inventory of non-conforming parts and provided weekly status reports.

Supported Quality Inspectors with monthly training in the use of Office 365, OneDrive, SharePoint, Microsoft Teams, and Google suite.

Assigned to the Front Desk to greet, sign-in, answer and transferred calls using the Cisco Phone System.

Project Coordinator Feb 2011 to Sept 2013

Abt Associates, Inc. Bethesda, MD

Recommended to this position by previous Manager to support her as the IT Director of Software and Program, her 18+ direct reports and 4-6 Project Managers subcontractors located in Bethesda, MD and Cambridge, MA as they prepared the company for new technologies changes such as moving from servers to cloud; transitioned to Microsoft suites, and SAP integration rolled out to 40 domestic and international offices in stages for better company communications.

Tracked license, hardware, maintenance, membership, and training renewals.

Routed agreements, contracts, and invoices through the signature process.

Created all requisition in SAP for department to purchase supply orders, reconciled invoices, and tracked deliveries.

Applied company’s training to become familiar with policy, requirement for the projects.

Prepared documents for printing that ships to international sites via FedEx and tracked deliveries by deadlines.

Collaborated with three Project Managers to complete weekly tasks, and data entry.

Scheduled staff meetings, stakeholders’ meetings across team for launch go/no go decisions and company-wide meetings to informed employees.

Backup at the Front Desk when others were not available to greet, sign-in, answer and transferred calls on the Meridian Systems Switchboard.

Administration Representative Associate June 2005 to Feb 2011

Lockheed Martin Corporation Rockville, MD 20852

(Employment Transferred because of buy-out of Aspen Systems Corporation)

Acted as the central contact for the Health Systems Support Group for 8 to 35+ employees and other Department as needed.

Crafted all business correspondences to vendors for service.

Applied appropriate procedures, policies, and concepts to complete task.

Drafted meeting agendas after consulting with staff for distribution.

Created requisitions using SAP, later changed to LM Procure to Pay (P2P).

Maintained calendar of all employee’s absences, included trainings and special events.

Planned travel and hotel reservation to conferences for Director, Manager, and staff.

Facilitated working relationships with all staff inside and outside the company.

Monitored 300+ employee’s timecards daily for completeness and closures; conducted quarterly timecard audits of employees.

Administrative Assistant to Administrative Coordinator Jan 1999 to June 2005

Aspen Systems Corporation Rockville, MD 20850

Assisted with the startup of the Health System Support Department and provided general office support to the Director and 12 to 25+ staff.

Promoted and given additional responsibilities every two years.

Applied appropriate procedures, policies, and concepts to complete task when it comes to purchase resolution.

Drafted and distributed meeting agendas after consulting with staff.

Created requisitions using CostPoint for all department purchases: computers, software, books, magazines, training, and office supplies.

Scheduled all department meetings, reached out to other departments to collaborate with stakeholder availability for the meetings.

Planned travel and hotel reservation to conferences in other states for Director, Manager, and some staff, then assist with expense reports.

Facilitated working relationships with all staff inside and outside the company

Maintained a calendar of all employee’s absences, yearly appraisals, keep track of staff training and special events, hardware & software warranty renewals.

Previous positions: Office Temp assigned as Publication Specialist to input data for the CDC National Aids Clearinghouse and Inventory Specialist for the ACTIS/ATIS contract.

Education

Administrative Support Technology 2003

Montgomery College Rockville, MD USA

Coursework (non-diploma); Dr. Harry Harden Jr. Academic Achievement Award - 2002

Office Specialist 1988

General Communication, Inc. Kensington, MD USA

Office Specialist Support 900 hours coursework (non-diploma)

High School Diploma 1978

Richard Montgomery High School Rockville, MD USA

Summary

Deeply and broadly skilled administrative professional with over a two decade of experience in project coordination and administrative assistance for large, international, Enterprise-level companies. Skills include editorial assistance, accounting assistance, inventory, procurement, general clerical work, and receptionist services.

Detail-oriented, consummate professional, able to juggle multiple priorities and deadlines.

Computer Skills

Hardware/Equipment: Conference room PCs and Sony Projectors; Cisco phone; Xerox and Cannon Copier/Scanner; Meridian Systems Switchboard.

Operating Systems: Microsoft Office 365 (and previous versions); Google Suite

Software/Applications: Aribia Buying Guide for Requisition, Zasio Electronic Records Management System; Zoom.gov; TortoiseSVN Subversion and Atlassian Confluence; More4Apps Requisition Wizard, iProcurement in Oracle, Concur Travel Portal, MeetingPlanner, GoToMeeting, Lotus Notes (for IT Ticket searches), LMPeople portal, SAP (System, Application, & Products), P2P (procure to pay), e-Timecard, SharePoint, CostPoint by Deltek; MS Project 98; WordPerfect 8.0; CD Stomper-Labeler; Avery DesignPro and Wizard Version; CPJ Fulfillment database

Internet Browsers: Edge, Internet Explorer, Google, Netscape Communicator

Languages

English

Vaccine-free

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