Data Entry Administrative Assistant

Dawn E Puffer

**** ******* ***

Sierra Vista, Arizona 85635

E-mail: adv3j9@r.postjobfree.com

Home: 520-***-****

Work: 520-***-****

Security Clearance: Secret

Objective

I am seeking a position as a leader within management. I am ideally suited for a position that will allow me to apply my natural ability to manage multiple demands simultaneously while using my customer service and management skills for leading a team to troubleshoot complex issues. I am also highly adaptable to changing organizational needs in a fast paced environment.

Experience

6/2001 – Present - Property Book Manager/Logistics Supervisor

Jacobs Technology Corp, US Army Electronic Proving Grounds, Fort Huachuca, AZ

Serve as the Jacobs/USA EPG Property Book Manager/Logistics Supervisor, oversight and responsibility for large and complex FAR compliant property book worth over $70M in assets. Responsibilities to include, supply, material, property accountability, acquisition, receiving, shipping, inventory, distribution, storage, utilization, maintenance, and disposal of equipment. Administer property management system, with extensive knowledge on TMDE/Lifting Devices, SLAMIS, TDA and Durable listings. Provide property accountability and maintain records that show current value of property record, item identification, authorizations, on-hand balances, property condition, and location of all nonexpendable and other specially designated property. Knowledge of ordering, receiving, and shipping of specialized equipment. Ensure on time deliveries, review documents/purchase orders, match packing slips to purchase order part numbers and resolve order delinquencies. Initiate audits on lost property and conduct investigation to determine cause of inventory discrepancies for report of survey action. Perform periodic system analysis to determine adequacy of Department of the Army and local procedures and methods in requesting authorizations, receiving, record keeping, issuing, storing, maintaining, preserving, reutilizing and disposing of supplies and property. Implement and interprets supply regulations and directives. Schedule inventories, workloads adjusting records and effects changes in operation techniques. Conduct usage checks and special inspections to insure proper use of material and equipment. Conduct inspections of storage facilities to assure physical security, economic handling, and safety. Assist DCMA auditors and inspectors of the installation and higher headquarters by explaining the installations overall accountability policies and procedures. Implements Standard Operating Procedures (SOP). Confer and coordinate with representatives of other elements and federal, state, and municipal agencies in matters relating to property disposal. Ensure that disposal instructions received from General Services Administration (GSA) are followed and disposal is made expeditiously and properly documented to allow for change of accountability. Ensure that property, with no requirements for reutilization or donation, is turned in to the nearest Defense Reutilization and Marketing Office (DRMO), or destroyed, as appropriate. Familiar with all DoD forms, and Federal Acquisition Regulations.

8/2000-6/2001 - Purchasing Agent

NewTec, LLC, US Army Electronic Proving Grounds, Fort Huachuca, AZ

Familiar with all applicable FAR and contract purchasing requirements, familiar with GSA schedules and reputable vendors, established and maintained vendor relationships, obtained Requests for Quotes and negotiating as necessary for best value, placed accurate, timely orders with vendors for goods and services, provided timely follow-up with vendors and end users on order status, keep accurate documentation for file close out and auditing purposes, interfaced with other departments to ensure proper shipping, payment, and accounting procedures, troubleshooting, as necessary, to ensure customer satisfaction with end product or service.

6/2000-8/2000 - Office Automation Clerk, GS-0326-04

West Civilian Personnel Operations Center (WCPOC), Fort Huachuca, AZ

Primary office automation clerk providing clerical and administrative support duties. Operate computer and use word processing, spreadsheets, and database programs to extract, develop, and maintain various status reports required for monitoring and controlling the work of the office. Update and maintain reports and databases. Prepare a variety of material in final form from rough draft, brief written or oral instructions with responsibility for format, spelling, grammar and arrangement of material for web design. Scan required documents for input onto database then format for web page, and update web page daily. Process incoming resumes for the Delegated Examining Unit (DEU) team, input information onto database daily, file resumes appropriately and maintain filing system.

6/1999-6/2000 - Administrative Assistant

CECOM Acquisition Center (ORI), Fort Huachuca, AZ

Supervisor of a 5 person section in maintaining all government distribution. Manage and train Procurement Clerks. Perform data entry in support of weekly and monthly reports to higher echelon headquarters. Assist in the preparation of contract files as well as creating, printing, and distributing preliminary automated purchase orders, solicitations, modifications, task order, and delivery order actions. Transform government contracts into electronic format and perform electronic distribution of contracts, contract modifications, and other support documents using the Standard Procurement System (SPS) database. Process military funding documents, maintain and distribute military vouchers, maintain Excel spreadsheets for logging and tracking all incoming actions for government contracts, and prepare document transmittal records. Destroy procurement sensitive documents. Scan government contracts and convert into PDF format. Familiar with the set up Video Teleconference's, contract closeout, MARKS files, IAW and FAR regulations.

Education

College/University

American Military University (08/18/2005-3/28/2008)

Manassas, Virginia

United States

Degree: Bachelors of Science

Major: Information Technology Management

GPA: 3.50- Semester Hours: 120

Additional Information

Active Secret Security Clearance

Supervisor Skills Workshop (8/2017)

Certification – Managing Employee Performance to Minimize Risk (8/2014)

Certification - Property Book Unit Supply Enhanced (PBUSE) (2/2008)

SLAMIS Training (8/2008)

Certification - Personal Property Management (12/2006)

Fully certified in Property Management and Introduction to Government Contracting (2006)

Certificate of Appreciation - Colonel Jerome F. Payne, Commander (02/2006)

Certification - Defense Property Accountability System (10/28/2005)

Certification - Property Management System I (11/2004)

Government Property Management Course (8/2004)

Certification - Western Regional Educational Seminar Course (02/2004)

Training from The National Property Management Association, Inc.

Proficient in Microsoft Office

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