Data Entry Administrative Assistant

Yulia Goode

**** ****** **** * *****, TX *****

M: 979-***-**** aduhoc@r.postjobfree.com

Summary

Experience concentrated in Administration, Planning, Inventory Control, Supply Chain (Inventory) and Business process optimization. Posses 16 years of work experience, with 9 years of management experience, including a low-level position.

Experience

2020 – 2022 Fort Bend Regional Council, Rosenberg, TX 77471

Administrative Assistant

Provide administrative support with a high level of independence, initiative and computer skills,

Interacts with all levels of personnel, probation officers, clients as needed to carry out administrative work

Provide general administrative and clerical support including mailing and copying to management, perform data entry and scan documents

Maintain Counsellor’s calendars. Responsible for staff meeting planning and coordination

Responsible for appointments, and arrangements for all Counsellors.

Perform data entry of clients into CMBHS and other databases for reporting protocols, archiving, etc.

Place and maintain office supply inventories being careful to adhere to budgeting practices

Assist in resolving any administrative problems

Maintain electronic and hard copy filing system, open, sort and distribute incoming correspondence

Prepare and modify documents including correspondence, reports, drafts, memos and emails;

Develop and maintain monthly reports, prepare periodic and special reports; compiles information and maintains Clinic (Location) reference information.

2017 – 2020 The Turning Point Inc, Rosenberg, TX 77471

Administrative Assistant

Provide administrative support with a high level of independence, initiative and computer skills,

Interacts with all levels of personnel, probation officers, clients as needed to carry out administrative work

Provide general administrative and clerical support including mailing, faxing and copying to management, perform data entry and scan documents

Maintain Counsellor’s calendars. Responsible for staff meeting planning and coordination

Responsible for appointments, and arrangements for all Counsellors and Clients

Perform data entry of clients into CMBHS and other databases for reporting protocols, archiving, etc.

Purchase and maintain office supply inventories being careful to adhere to budgeting practices

Assist in resolving any administrative problems

Maintain electronic and hard copy filing system, open, sort and distribute incoming correspondence

Prepare and modify documents including correspondence, reports, drafts, memos and emails;

Develop and maintain monthly reports, prepare periodic and special reports; compiles information and maintains Clinic (Location) reference information.

Provide support for day to day IT issues and/or work with the IT helpdesk, Act as office coordinator ensuring all equipment is functioning (printers, fax, shredders, phone, etc.)

Interprets and implements basic rules and procedures in day-to-day division operations.

2013 – 2015: Uranzvetmet, Russia, Moscow

Supply Chain Manager

Managed supply chain for new projects in Africa and Brazil. Develop contract strategy tendering and negotiations process, provide direct input during the tender process, specify contract requirements, and participate in direct supplier negotiations (online and on site).

Participated as a team worker in project to open new Branch office of company in Brazil according to the country legislation. Established and managed relations with field force facilities, carriers, custom brokers and customers

Planned, organized, directed, controlled and communicated all strategic sourcing activities including purchase, import & export, customs clearance, warehousing, inventory, documentation, reporting, etc. Review all import and export shipment prior to movement for proper HTS and ECCN codes, Licenses, Values, Country of Origin, and Weights.

Prepared and support equipment for mobilization for new project. Prepare and review all import and export shipment prior to movement for proper HTS and ECCN codes, Licenses, Values, Country of Origin, and Weights. Ensure and confirm accuracy of Part Number, Quantity, Serial Number, etc. of Physical Inventory versus Shipping Documents.

Prepared and reviewed contracts, bids, proposals, vendors and sub-contractor agreements for legal correctness, terms and conditions, and acceptability of items to specifications. Coordinate External Purchase Requests and Purchase Orders by using the proper account assignments and cost centers methodology.

Reviewed invoices and forwarded to accounting department as required. Review external purchase requests and orders for proper account assignments and cost centers

Developed, optimized, and implemented unified Stock Management Procedures, management of the Shipping and Packing Department functions (international shipments / packaging of materials / shipping documents / export filings / freight quotes). Develop and analyse supplier forecasts to identify trends and capacity constraints and provide input to the monthly Sales and Operations.

2007 – 2012: Group of ROLF Companies, Russia, Moscow

Project Manager

Assisted in managing a wide variety of projects related to software (ADP Auto-line System) development, acquisition integration, workflow optimization, and strategic projects.

Developed and managed the project plan according to the budget. Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures

Define and deliver the projects deliverables, manage the expectations all stakeholders, communicate and manage tasks and activities of a schedule with the team

Assisted in effectively manage the entire project, to include project plan, scope management, budget management, time management, communications, QA and testing, user training, project delivery, transition planning, and ongoing maintenance and support.

Accurately tracked and reported project task, activity, documentation, time tracking Ensuring project deadlines are met (i.e. daily submission, detailed accounting of activities, follow up documentation, etc.)

Project initiation, task management, budgeting and financial forecasting using industry standard project management tools (MS Project) as well as internal systems

Coordinated meetings and other team activities

2001 – 2007 Wrigley, Russia, Moscow

DC Planner Russia

Optimized daily/weekly domestic shipments in SAP as Stock control (checked and control assortment for 10 Regional Distribution Centres (DC), created purchase requisitions, managed the Purchase Order Creation Process, Good Receipt’s in SAP; focusing on Forecast vs Actual for finish goods)

Responsible and monitored vendor Master Data and ensure data is accurate and reliable

SAP stock transfer orders to move finish goods between warehouse locations (Blocked damage goods or under quality inspection), SAP Logistics Execution / Shipping and Receiving support

SAP Material Management, Inventory Management support. Assist Cycle Counts, Physical Counts, and Adjustments.

Support the Logistics operations with processing import, export.

Working closely with Logistics/Trade Compliance following all set procedures. Troubleshoot errors caused by User Error, Data Error, or System configuration defect related to goods movement using MIGO transaction for: Goods receipt and its variations, cancellations, transfer postings, Good movements, Goods Returns.

Investigate Post Goods Issuing and Goods Receipts events.

Support Logistics and Inventory teams on Stock Transfer Orders (Intercompany and Intracompany) and related deliveries.

Review all import and ensure and confirm accuracy of Part Number, Quantity, Serial Number, etc. of Physical Inventory versus Shipping Documents export shipment prior to movement for proper HTS codes, Licenses, Values, Country of Origin, and Weights.

Supervised and coordinated Sales level agreement (SLA) between St - Petersburg’s factory and Moscow sales office. Set up special parameters for operations (good’s profiles for safety stock, min/max level of inventory, lead time, etc)

Developed and introduced KPI's for measuring of performance to optimize stock management. Prevented out of stock situations (forecast accuracy 85-90% for all RDC’s)

Developed Destruction Procedures Manual, decreased obsolete and destruction cost by 250%.

Power user of ERP system, SAP/R3 (Work with system support team to develop SAP Functional Specifications for smart form creation or changes. Work with system support team to determine SAP technical changes or enhancements and test it. Support with developing Training Guides / SOP and Conduct User Training.)

Education and Qualifications

1992 Gubkin Russian State University of Oil and Gas (Moscow, Russia)

Diploma in Automation of Industrial Processes and Plants

2003 Moscow State Automobile and Road Technical University (Moscow, Russia)

Certificate Logistic Management Course

Professional Development

Cultural Sensitivity and Competency, Houston, USA

Ethics for Prevention Specialists, Houston, USA

File Maintenance: Archive/Transmittal Boxing& Record Keeping Training, Houston, USA

Crisis Intervention Techniques for the BHW, Houston, USA

Supply Chain Management Course, Wrigley, St. Petersburg, Russia

Presentations & Negotiations Skills, Wrigley, Moscow, Russia

Wrigley Planners Academy, Wrigley, Plymouth, UK

Management Cycle, Effective Project Management; Business Training, Moscow, Russia

Technical Skills

Computer skills: MS Windows Office, SAP, ADP Autoline, 1C, Quickbooks, CMBHS

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