Executive Administrative Assistance

Alezavonna Andrews

**** **** ******* ******, **, #216

Washington, DC 20019

Cell: 202-***-****

PROFESSIONAL WORK EXPERIENCE

Executive Administrator October 2017 – Present

Bright Key

Coordinates with management on daily tasks and special projects.

Manages clerical work such as drafting correspondence, distributing administrative tasks, and answering incoming telephone calls while making sure they are directed to the appropriate staff.

Updates floorplans and employee directory on company website.

Sorts and distributes incoming and outgoing mail and FedEx packages.

Sets up and reconfigures conference rooms for meetings.

Update handbooks, company flyers, and process printing requests.

Logs visitors into the Kastle and Easy Lobby systems.

Reconciles facilities bank log for supplies purchases.

Assists with onboarding and exiting process for all employees.

Data Entry/Document Verifier May 2017 – July 2017

AAMC

Maintained thorough knowledge of AMCAS and FAP policies procedures to ensure the appropriate process was carried out.

Performed in-depth evaluation of applicant information contained in application against various types of supporting documentation.

Maintained production schedules under rigorous deadlines.

Contacted applicants and colleges/universities registrars regarding interpretation of applicant information and undergraduate and graduate grading and credits systems, transcripts symbols, and resolution of processing issues.

Teacher Aide May 2017 – October 2014

CSE

Successfully improved student participation in the classroom through integration of creative role-playing exercises.

Implemented reading and writing workshops to increase student literacy and support school reading programs.

Assisted in developing student-led after-school tutoring program to teach under-privileged students.

Developed educational program to work students and increased interest in higher learning.

Created and implemented after-school writing workshop to help assist students with college application and essays.

Collaborated with a team of faculty to develop after-school tutorial program for students in need of extra classroom help.

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Developed and taught lessons on relevant children’s books, poems, movies, and themes to promote student interest.

Met with parents when needed to resolve conflicting education priorities and issues.

Document Specialist (Contractor) July 2015 – April 2016

Smithsonian Institution

Reviewed document images from application via Xtender for quality.

Entered information from application into data system.

Maintained storage for cataloging and retrieval of documents identified and resolved problems in collaboration with management.

Ensured the confidentiality of documents when managing and retrieval of documents.

Proofread, merged, and formatted documents when necessary.

Checked for discrepancies within documents and reconciled records.

Trained new specialists on the Xtender application process.

Filed, recorded, recovered, archived, and scanned documents into the database systems.

Document Specialist September 2014 – October 2014

MVS, Inc.

Created and maintained electronic spreadsheet of all document inventory.

Indexed over 50 student school records and correspondence files daily to ensure information was captured accuracy.

Provided quality assurance and control of all documents converted from paper to electronic files.

Prepped all correspondence that was printed on special photocopied paper by removing staples, paper clips, sticky notes, and other foreign materials before these documents could be scanned.

Scanned and imaged student application files.

Document Specialist November 2012 – August 2014

Department of Justice and FCC (Vitronics Contractor)

Prepped grant applications daily by removing staples, paper clips, and other foreign materials in order to ensure applications could be scanned and imaged properly.

Provided quality control and reviewed documents to ensure all appropriate documents were contained in the file.

Indexed grant applications by validating and verifying Meta data fields.

Blind entry of index fields to adjust mismatch values.

Separated scanned batch documents by sections for file room return.

Copied all unreadable documents for scanning purposes.

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Document Scanner December 2010 – August 2011

Department of Interior (Contractor)

·Reviewed and compiled source discovery materials involved in large scale litigation.

·Scanned death records in Laser-fish for vital statistics purposes.

·Compiled relevant information for data storage and retrieval.

·Provided quality control and assurance for departmental documents.

·Maintained and monitored tracking sheets and spreadsheets of classified data.

·Converted and duplicated files on CD and DVD using a variety of software.

·Maintained a high level of work production when researching, retrieving, and disseminating data for case work.

·Updated confident records/data into the office database system.

Account Clerk II September 2009 – April 2010

Alexandria City Hall

Treasury Division

·Performed maintenance of account payables and general spreadsheets for statistical purposes.

·Resolved complex tax payment and billing issues.

·Prepared and reconciled general financial reports.

·Adjusted online accounts receivable records.

·Processed payments via an integrated cash register program.

·Reconciled and balance daily payments receipts for accuracy purposes.

·Prepared written correspondence.

·Provided and initiated independent judgment and guidance using the City, State, and Federal laws, codes, and procedures on daily issues/concerns with minimal supervision.

·Answered customers’ inquires and provided outstanding customer service to the general public either in person or via telephone.

·Researched and provided documentation to resolve disputed credit card payments.

·Scanned general financial documents by utilizing Laser Fish.

·Worked closely with team member to clear a three months’ workload backlog.

Administrative Clerk January 2009 – May 2009

CACI (Randstad Assignment)

·Reviewed and complied source discovery materials involved in large scale litigation.

·Performed variety of administrative tasks such as coded, scanned, and prepared document for litigation.

·Complied relevant information for data storage and retrieval

·Provided quality control and assurance for departmental documents.

·Maintained and monitored tracking sheets and spreadsheets of classified data.

·Converted and duplicated files on CD and DVD using a variety of software.

·Maintained a high level of work production when researching, retrieving, and disseminating data for case work.

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Administrative Assistant November 2005 – October 2008

State Department/ Stanley Assigned

·Verified that all applications are included and fees are correct.

·Prioritized applications by creating appropriate batches for routing and expediting applications.

·Pulled and prepared applications for scanning and processing through TDIS-PD.

·Verified batch count and review passport applications, monies, checks, early departures, and postage.

·Received, sorted, delivered, processed and logged regular and expedited postal mail.

·Packed quality checked applications for shipment to permanent file.

·Determined the “Attention: To” mail and distributing it proper location.

·Prepared applications for scanning through PRISM.

·Operated computer equipment including Image Trac Scanner.

·Electronically image captured (scan) and organized applications.

·Electronically rescanned questionable photo image for passport acceptability.

·Electronically rescanned questionable document image in PRISM for acceptability.

·Reviewed photo images for correct alignment.

·Reviewed photo image quality for passport acceptability.

·Reviewed document image from PRISM for quality.

·Entered information from application into data fields.

·Responsible or controlled and accountability of all passport books and returned.

·Reviewed application information for errors.

·Verified individual book usage report.

·Drafted form letters in accordance to agency policy.

·Responsible for adherence to internal controls procedures at all times.

·Assisted in training new employees in the essential job functions, helping to constantly improve the training process/procedures.

·Filed and processed applications in appropriate system.

EDUCATION

·McKinley Senior High School Washington, DC

Graduated: June 1988

JOB RELATED SKILLS

·Microsoft Word

·Microsoft Power Point

·Microsoft Excel

·Outlook

·Internet

·Proficient with using Kosfx scanner, Kodiak printer, and Laser Fish scanner

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JOB-RELATED HONORS, AWARDS, ACCOMPLISHMENTS, ETC.

·Certificate of Appreciation for Outstanding Service, 2007 & 2008.

·Bright Horizon Outstanding Employee Achievement, 2002.

·Washington Brothers Investment Corporation Outstanding Achievement, 1994.

·Washington Brothers Investment Corporation, Employee of the Month, 1994.

References available upon request

Contact this candidate