Project Management Assistant, O&G, Inventory

Whitney Bell

432-***-**** adg0aj@r.postjobfree.com

PROFESSIONAL SUMMARY

Degreed, Oil and Gas Professional experienced in providing technical support, invoicing, inventory control and reconciliation, data analysis, testing, billing, sales, vendor coordination, project coordination, etc.

Currently completing courses to obtain an Associate in Project Management Certification upon completing the CAPM exam.

Utilized Microsoft Project, Maximo, Excel, QuickBooks, RTMS-PO, Sage, UltiPro, Sitehawk, Oracle, and Fleet Management Software.

Recommended by Former Supervisor- “Ms. Bell has demonstrated a high aptitude for learning and taking direction. She is capable of taking direction and has proven successful at completing assigned tasks ahead of schedule.”- James Walker.

CAREER SUMMARY

Newpark Drilling Fluids

Drilling Fluids Specialist (Assist Project Management Team)

2018 – 2020

Newpark Fluids Systems provides drilling, completion and stimulation products as well as technical services globally. The Drilling Fluids product line is the largest product line in the Fluids Systems portfolio and Newpark holds the #2 market share position in North America, and the #3 market share position globally.

Reconcile well files, similar to project management duties such as inventory reconciliation, billing, cost adjustments.

Assist project managers with customers and make sure the well files are correct before submittal to accounting for invoicing and billing.

Provide rig site services associated with measuring and testing the drilling fluids and supervising the mixing and pumping operations.

Determines causes of fluid, hole, or system problems to assist in treatment recommendations.

Determines chemical treatments required to optimize drilling parameters.

Advises clients on potential treatments or improvements to the fluid system based on data analysis and mud testing.

Interprets property-test data to establish required treatment or action.

Inventory control and reconciliation.

Field Work

Provide customer service by either 14/14 on site rig assignments or daily mud and inventory checks depending on customer needs.

Prepare, update, and maintain customer mud records and internal reports.

Process improvement, inventory control, reconciliation, invoicing, daily reporting, and verification.

Communication

Prepare daily product inventory and usage reports, and well activity reports for distribution to customer and internal management.

Maintain close professional contact with customer personnel to anticipate product needs and possible issues.

Provide logistics liaisons between the third-party warehouse and rig to insure on time deliveries of product and equipment.

Solvay

Customer Service Representative (CSR)

2018

We are a science company whose technologies bring benefits to many aspects of daily life. Our purpose is to bond people, ideas, and elements to reinvent progress. The Group's innovative solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices, health care applications, water, and air purification systems.

Reviewed new and revised customer purchase orders, requests for quotation, including specifications called out in the documentation.

Ensured customer credit rating was acceptable, worked with finance division and customers to resolve credit holds.

Invoiced customers based on company requirements and requests; matched BL and provided supporting documents including customer issued purchase orders to verify correct pricing prior to billing.

Researched and issued customer credits.

Expedited urgent orders utilizing the escalation process.

Participated in process improvement initiatives and other related duties as assigned.

Received products that were shipped in, process internal purchase orders and ensured product was in correct data code.

Managed all electronic invoicing.

Collaborated with sales team to meet customer needs; Communicated frequently with customers via email.

Directed shipments from company vendor to meet customer requests.

Utilized 3rd party shippers (Hot Shot, FedEx Freight).

Twin Stars, LLC

Administrative Assistant

2016- 2017

Twin Stars is a locally owned equipment maintenance and natural gas compressor leasing company in Bloomfield, NM, established in 1991. In 2011, we opened a new branch in Artesia, New Mexico, and in 2015, we opened a new branch in Midland, Texas.

Generated purchase orders for warehouse parts/office supplies, and placed orders with appropriate vendors.

Coordinated the delivery of parts from the warehouse to operations.

Ensured appropriate inventory quantities were always on hand and accessible to personnel.

Received, counted, and stocked items and efficiently recorded transactions using a computer; large shipments required operation of a forklift.

Posted, verified, and received purchase orders.

Pulled parts for field technicians and recorded each transaction in database.

Communicated with vendors regarding invoices and prepared invoices for payment.

Generated sales with walk-in customers.

Occasionally drove to retrieve parts from vendors or deliver parts to customers and field technicians.

Assisted in counting of warehouse and truck inventories.

Prepared items for shipping.

Set up drug tests, physicals, skills testing, and training for applicants and new hires.

Coordinated with HR Manager to distribute and collect new hire paperwork and benefits information.

Assisted new employees in completing/submitting required paperwork.

Supreme Production Service

Administrative Assistant

2016

Oil & Gas service company. Providing Frac Valves/Zipper & Zipline Manifolds/Flowback/Hydraulic Chokes/T&T/ Thru Tubing/Fishing.

Issued and processed PO’s,maintained an accurate log to track and organize monthly expenditures.

Ordered parts, communicated with vendors, manage new employee onboarding, ordered office supplies, tracked shipments, answered multi-line phone.

Assisted management with MSA's and delivering customer bids.

Scanned and uploaded data & documents into company server.

Tracked usage of supplies to ensure proper inventory count and reduce cost.

Assisted with billing, updating digital job packets, and asset/equipment/fleet maintenance.

MI Swaco/Schlumberger

Drilling Fluid Specialist

2014 – 2015

M-I SWACO became a Schlumberger company in 2010. Innovative drilling fluid engineers are at the company's core, helping oil and gas operators increase efficiency and lower costs.

Provided rig site services associated with measuring and testing the drilling fluids and supervised the mixing and pumping operations.

Determined causes of fluid, hole, or system problems and assist in treatment recommendations.

Determined chemical treatments required to optimize drilling parameters.

Advised clients on potential treatments and/or improvements to the fluid system based on data analysis and mud testing.

Interpreted property-test data to establish required treatment or action.

Phoenix Lease Services

Administrative Assistant

2014

Phoenix Lease Services LLC is a licensed and bonded freight shipping and trucking company running freight hauling business from Houston, Texas.

Verified and approved invoices and field tickets, organized DVIR’s and Driver’s Logs, submitted mileage and truck utilization reports, and maintained an integrated spreadsheet tracking system of the above information.

Tetra Technologies

Human Resources/Payroll

2013

TETRA Technologies, Inc. is a leading, geographically diversified oil and gas services company, focused on completion fluids and associated products and services, water management, frac flowback, production well testing, offshore rig cooling, and compression services and equipment, In addition, it is the world's largest, vertically integrated producer, marketer and distributor of calcium chloride, which it supplies as feedstocks along with its brominated products for its completion fluids business, as well as for applications in a variety of other markets.

Organized DVIR's and Driver's Logs, submitted mileage and truck utilization reports, assisted management with P-Cards, HR/Payroll, new employee education, ordered supplies.

TEX Trailer

Front Desk/Sales

2012 – 2013

Big Tex sells its family of leading trailer brands, including Big Tex Trailers, CM/S&H Trailers, Circle J and CM Truck Beds, through a diversified network of over 600 dealers nationwide. The Company maintains manufacturing and assembly facilities in Texas, Oklahoma, Georgia, and Idaho. The Tex Trail division is a leading parts distributor. Utilizing the most advanced assembly and finishing processes in the utility trailer industry, Big Tex provides its customers with the highest quality and most competitively priced products available on the market.

Conducted inside sales and delivered quality customer service, prepared part orders and invoices.

Answered phones, filed reports, accounts receivable (A/R), finalized closeout and balanced reports.

EDUCATION

California State Polytechnical University

Bachelor of Science, 2012

Certified Associate in Project Management - June 2020

CERTIFICATIONS

August 2014 MI Swaco Basic MUD School

Initial introduction to mud properties and product orientation.

Chemical and hydraulic properties of oil based, water based and completion fluids.

Intense introduction to chemical additives and compatibility, profit versus loss, and benefits.

Mathematical and chemical analysis of mud properties.

CAPM Certification - in progress, expected completion 2020

COMPUTER EXPERTISE

MS Word, Excel, Power Point, Access, Outlook, and Microsoft Project.

Adobe (Foxit)

Citrix Environment, UltiPro, Sage, Sitehawk, eRequester, Oracle, Fluid Architect, Citrix

QuickBooks Accounting Software

RTMS-PO, Fleet Management, Maximo, Open Invoice

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