Curriculum Vitae

A quick learner, hardworking professional with excellent communication, computer and multi-tasking skills. An apt multi-cultural organization aptitude and modest n friendly attitude

WORK EXPERIENCE

24 Feb 2020 till date Mercantile Pacific Asia Pte Ltd, Sg

Executive Assistant

Personal and Executive Assistance to Managing Director and CEO

a)Diary / calendar entry and maintenance

b)Management of meetings and conferences with in-house and external top level Management, locally and overseas.

c)Doing letters, notices & emails on behalf of Stake holder

d)Filtering Calls, Mails and Post for Senior Management

e)Doing the full cycle of reimbursements and claims

f)Helping in Personal Errands

g)Online account opening

Conferences / Meetings / Event Management

Office Administration

a)Office premises management and upkeep

b) Stationery and Pantry supplies

c)Maintenance of Office equipment including contract processing for Printers, Air-con etc.

d)Office rental’s contract.

e)Procurement

1.Office warehouse essentials

2.Sourcing from local vendors and online – Alibaba etc.

Sales support – Vendor identification, short-listing and authentication check

Visa and related

a)Administration of Visa and general local support.

b)Flights and hotels through net and Travel agent

HR and sales related

a)On-boarding assistance

b)Data handling for specific payouts to Sales team

c)Adhere to local sales requirement and related

Independently handling special projects –

oImplementation of MS Office 365 for whole organization

oWeb Portal designing

oImplementation of Filing system with storage and filing options

1 March 17 – 3 Dec 2019 GIIS Pte Ltd, Sg

Executive Assistant

Assistance to Chairman and Multiple Directors

a)Diary / calendar entry and maintenance

b)Management of meetings and conferences with in-house and externaltop level Management, locally and overseas.

c)Doing letters, notices & emails on behalf of Directors

d)Filtering Calls, Mails and Post for Senior Management

e)Doing the full cycle ofreimbursements and claims

f)Maintenance of Petty cash for local expenses.

g)Final payment Approval in AccpacSage(Finance software)

Extensive Travel related arrangements

a)Travel itinerary

b)Administration of Visa and general local support.

c)Flights and hotels through net and Travel agent

Conferences / Meetings / Event Management

a)Management of the board meetings involving Board members from across the world, online (monthly), face to face (quarterly), half yearlyand annual General Board (HAGM & AGM) meetings. (involving travel– overseas and in land, hotel, meeting, stage arrangements, catering, photography, videography and gift sourcing and distribution).

b)Management of the Annual Leadership Summit, involving more than 400 employees from 5 different geographies. (involving travel – overseas and in land, hotel arrangements, stage, meeting arrangements, catering, photography, videography and gift sourcing and distribution).

c)Management of an annual event involving local 400+ employees(involving event management, catering, decoration, stage, branding, catering, photography, videography and gift sourcing and distribution)

HR and Admin related

d)Holiday and leave administration

e)Monthly attendance and leave arrangement for Corporate staff

f)Employee welfare and counseling and Induction Scheduling

g)Involved in finalizing the vendors for travel, gifts and other office requirements.

h)Data handling and presentation

10 Dec 08 till 7 Jan 2013 Olive Group India Pvt Ltd

HRAnd Admin Manager (renamed as Re-strata)

Full Recruitment cycle

Salary fitment and policy integration

Management Information System (MIS) data management and reporting

HR Operations: Letter, Memos, salary transfer and Employee welfare program

Facility Management

One point contact IT, procurement, and day to day office management

Handling Petty cash and involved in forecasting monthly and yearly budgets

One point contact for outsourced Accounts, IT and Payroll.

Feb’07 till 10 Dec 08 Heidelberg Cements(Mysore Cements Ltd.)

HR Officer

Responsibilities apart from Secretarial support to HR Dir.

Full Recruitment cycle

Management Information System (MIS) handing and report generation

HR Operations - Preparation of different letters and memos, Coordination with Payroll and Maintenance of Personal files

Sept’97 – August’99 E.I.DuPont India Ltd., Agro-chemicals division

Secretary and TTL Coordinator – Research & Development

Diary / calendar entry and maintenance

Arrangements for meetings with clients / suppliers etc.

Doing letters, notices & emails; Making presentations and collating data

Coordinating TTL activities & development activities all over India.

Liaison with Scientists and Sales & development team.

Coordinating interviews, meetings, conferences and Administrative support for team

Travel and related arrangements for development team.

March’95 – Sept.’97 General Motors – US, Delphi Automotive Systems

Executive Assistant – Director Finance

Diary / calendar entry and maintenance

Arrangements of meetings with clients / suppliers etc.

Doing letters, notices & emails

Making presentations and collating data

Filing and following Reimbursements and claims

Coordinating meetings and conferences.

Administrative work for Finance department.

Travel and relatedarrangements.

Sept’94 – March’95 Renuka ExportsGarment Export House

On Deputation while doing Computer course

Successful installation of the Financial accounting system and Personnel Management System in the Company.

Responsible for the computer cell in the company – being an upcoming firm they had recently introduced computers in their firm.

Education

2019 – CEI course

2003 – MBA from Symbiosis – MDPM in HR & IR.

1995 – MDSE from ACL,Uptron

1993 – B.A. from Delhi University – Economics &Maths

Personal Details

Date of Birth : 16 August 1972

Work permission : Dependent Pass holder

Contact Number : 90625417 / 94234959

Notice period : 1 month (negotiable)

Current Salary : $2500 per month

Expected Salary : negotiable

Signature

Deepa Sharma

adc47j@r.postjobfree.com

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