Office Assistant

Hasham Hassan

Flat #UO*-Italy Cluster, International City,

Dubai, United Arab Emirates.

Cell No: +971-**-**-**-***, +971-**-**-**-***

E-Mail: adc326@r.postjobfree.com

UAE Driving License

Immediate joining

Career Objective:

Seeking a position of Accounts Executive cum Admin Assistant to work in a fast-paced and challenging environment, where 6 years of experience, solid analytical and quantitative skills, accompanied with a strong passion for the finance industry can be put to use to enable accurate financial decision-making. Key Skills:

• Accounts Receivable

• Admin Assistance

• Procurement

• VAT (Taxation)

• Invoicing

• Bank Reconciliation

• Payroll

• Contracts and Proposals

• HR Assistance

• Transport Management

• Accounts Payable

• Ledger Posting

Software:

QuickBooks, Tally, Lattice ERP

Work Experience:

Accounts in Industries IT Industry Hotels FMCG

Years 3 Years 2 Years 1 & half Years

Lattice Software Solutions LLC -Dubai

Admin & Purchasing Officer & Finance Assistant:

Feb-2017 to –till present

Responsibilities:

• Preparation for Renewals of Annual Maintenance Contracts.

• Payment Follow up for Annual Maintenance Contracts.

• Preparation of Project Proposals.

• Invoiced customers for products and/or services.

• Maintain Partial Invoice Record.

• Generate Accounts Receivable Report.

• Generated accounts payable reports, so timely payments can be made to vendors.

• Checked invoices for discrepancies in Price, Quantity & Item.

• Issued monthly statements, keep customers files updated with current invoices, bills and contact information.

• Maintained Records of Purchases and Sales.

• Maintained Record of Projects Progress.

• Maintained Record of Receivable as per Project Payment Milestone.

• Preparation of Purchase Order.

• Follow up for Purchase order approval from senior management.

• Coordinated with suppliers to ensure that goods are delivered on-time.

• Negotiated price and terms with suppliers.

• Inspected goods for any defects and missing parts.

• Recommended improvements to purchasing procedures for operational efficiency.

• Performed purchase operations within the assigned budget.

• Posting of Journal Voucher Entries in ERP Software.

• Posting of Staff Monthly Expenses in Lattice ERP Software.

• Posting of Payment received from Clients in ERP Software.

• Posting of Job Cards from Provided by IT Engineers in Help Desk Software.

• Cheque Preparation for Suppliers.

• Preparation of Staff Salary.

• Maintain Staff Attendance Register.

• Payment of Utilities Bills.

• Payment Withdrawals & Deposit.

• Maintain Vehicle Records Including Renewals of Registration.

• Performing clerical duties such as answering phone calls, responding to emails and preparing documents.

• Liaising with clients, stakeholders, and colleagues in different offices of Lattice.

• Maintaining files and organizing documents with confidentiality.

• Overseeing the maintenance of office facilities and equipment.

• Follow office workflow procedures to ensure maximum efficiency.

• Managing of monthly petty cash and preparing monthly reports for internal and VAT filing.

• Monitoring inventory of office supplies and identifying current requirements.

• Handling and monitoring of company documents from registration and renewal.

• Assisting with HR in recruitment and other HR operations.

• Supporting the Office Manager, Finance, Sales and Accounts Management team in some miscellaneous tasks.

• Performing other relevant duties when needed

Intercontinental Hotel Group

Crowne Plaza & Holiday Inn Hotels & Resorts 5* Abu Dhabi, UAE Account Receivable Clerk: Feb-2015 to –JAN 2017

Responsibilities:

• Keeping track and processing accounts and incoming payments in compliance with financial policies and procedures.

• Performing day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data.

• Preparing bills, invoices and bank deposits

• Reconciling the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

• Verifying discrepancies by and resolve clients’ billing issues.

• Facilitating swift payment of invoices due to the organization by sending bill reminders and contacting clients with outstanding accounts.

• Generating financial statements and reports detailing accounts receivable status. Intercontinental Hotel Group

Crowne Plaza & Holiday Inn Hotels & Resorts 5* Abu Dhabi, UAE Receiving Agent: April-2014 to –JAN 2015

Responsibilities:

• Schedules all inbound deliveries; ensures purchase order number is on all paperwork.

• Receives product deliveries.

• Records and checks quantity and quality of good received.

• Inspect, accept, or reject inbound shipments.

• Communicates and coordinates with appropriate buyer for product returns/repair.

• Properly inputs received material into computer system and forwards proper documentation to accounts payable.

• Delivers product to appropriate personnel – ensures all pathways are kept clear.

• Assists in other departments as needed.

• Performs other duties as assigned to meet business needs.

• Establishes and maintains effective working relationships with other employees, supervisors

Haleeb Foods (PVT) Pakistan (FMCG)

Accounts Executive: June-2012 to –Dec 2013

Responsibilities:

• Cash Handling, Day Closing (30 DSRs / Day)

• Generating sales report daily, weekly and monthly

• Maintaining Floor stock as per FIFO & LIFO

EDUCATIONAL QUALIFICATIONS

• MBA Finance (Under Process) from Virtual University, Pakistan

• Bachelors for (Commerce) from University of Karachi, Pakistan

• Intermediate (Commerce) from Board of Intermediate Karachi, Pakistan

• Matriculation (Computer Science) from Matric Board Karachi, Pakistan TECHNICAL SKILLS

• Good Hands on Tally, QuickBooks, Lattice ERP

• Diploma in Office Management from Skill Development council of Pakistan

• Proficiency in MS Office (Word, Excel, and PowerPoint)

• Ability to adeptly multi-task

• Excellent communication skills and with fluency in written and spoken English

• UAE Driving License 2+ Years (Clean file)

LANGUAGES

• English, Hindi, Urdu & Arabic (reading and writing). PERSONAL INFORMATION

Date of Birth 03-June-1988

Marital Status Single

Religion Islam

Nationality Pakistani

Visa Status Employment Visa

Driving License UAE Driving Licence# 3727127

Declaration

I authorize the verification of the above information and any other necessary enquiries that may be required to determine my stability for the employment. I hereby declare that the information furnished above is true to the best of my knowledge.

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