BACKGROUND
Proven Exec Asst/Admin Asst/Office Mgr Helping Companies Translate Their Business Goals to Reality
Efficient and gifted Administrative Professional with exceptional multi-tasking skills, executive assistance, working knowledge of office machines, proven ability to organize and maintain files, bookkeeping skills and the ability to prioritize while working within tight deadlines. I bring over fifteen years as an Executive-Administrative Professional offering up a wide spectrum of transferable skills applicable to human resources and business administration functions.
Work Experience
Executive Assistant / Office Manager
CONNECT FOR HEALTH COLORADO – 08/13 TO CURRENT
Executive Assistant to 4 Managers and 1 Director
Calendar control (Management and 3 conference rooms)
Colorado Springs Service Center Timesheet Delegate (between 120 – 300 employees – average of 35 submittals and/or timecard checks per week)
oFrom inception to current: monitored 115 CGI personnel for attendance compliance
Budget tracking – budget adherence with no overages
All aspects of badging for a secure facility – 1893 badges with varying access capabilities, over the course of my tenure
Managing Facility Maintenance
Vendor Management
Office Supply Custodian
Facility Key Control Custodian, control over 1000 keys (computer locks, cubicles, facility)
Keeper of Facility Security Codes
Inventory control
Approving facility A/P
Writing of Standard Operating Procedures
Setting up and maintenance of hard and soft copy files
Coordinating the collection and dispatch of goods
Creating and implementing employee events – onsite and offsite
Travel reservations via Concur and other websites
Scheduling and Tracking of CBMS Personnel
Create/Maintain Emergency-Weather Contact Listing
Create and Maintain Organizational Chart for Service Center
Kudos collection and dissemination (700 kudos per year; 4887+ total)
Quality Assurance collection and dissemination (3178 disseminations; 76 Quality Compliance Reviews)
Researching and forwarding information
Recognition Committee Member
Newsletter Committee Member
Account Manager / Executive Assistant
ALLIED BARTON/C&D SECURITY – 11/10 – 06/13
Compliance data input
Updates of personnel and pay information into WinTeam software
Coded A/P invoices
Organized (created and maintained electronic and standard physical files) for Executive Vice President
Research, compiling and submittal of responses against RFP’s (Request for Proposals) for business development
Reconciled expense reports and Purchase-Cards
Selected and tracked employees for ‘random drug testing’ on contract deliverables, thus ensuring compliance
oCreated new format for proposals
oCreated spreadsheets to simplify projecting costs on overhead personnel and projecting out contractual costs
Updated/adjusted General Services Administration (GSA) negotiated prices
Prepared or assisted in preparation of presentation materials
Instrumental in the business licensing application and completion for over two dozen states or municipalities
oCreated spreadsheet to track the state by state licensing and business licensing;
Assisted Regional Manager with HR files, Security Clearance files, HR functions.
Office Manager
B&L PLUMBING, INC. – 07/10 – 11/10
AP/AR
Quickbooks
Scheduler
Human Resources Point Of Contact
Gathered preliminary Payroll and forwarded on to company Bookkeeper
Reconcile President’s Credit Card and Vendor Credit Card receipts
Updated Monthly Budget
Office Manager / Executive Assistant / Finance Assistant / Tradeshow Coordinator POC
METAL ROOFING INNOVATIONS LTD; S-5! – 02/06 – 02/10
Travel agent for office staff
Posted, verified, balanced staff credit cards
Posted, verified, reconciled cash receipts
Trade Show point of contact
Proof read all S-5! Literature
Reported corporate financials monthly
AP/AR backup
Human Resources Point Of Contact
Wrote Office Standard Operating Procedures
Project Control Analyst (01/99-10/05) / Technical Administrative Support (09/98-01/99)
SCIENCE APPLICATION INTERNATIONAL CORPORATION – 09/98 – 10/05
Project Manager/Project Controller for multiple government delivery and task orders
Financial Analysis
Tracked and maintained contract financial data
Business Development and budget creation support
Determined profitability of tasks and human resources
Ensured compliance to government standards and regulations
EDUCATION, CERTIFICATIONS, AND SPECIALIZED TRAINING
Top Secret Clearance, in-active as of January 2015
National Training and SkillPath Seminars and Courses: Over 210 courses to include: How to Handle Difficult People, Event Planning Made Simple, Time Management & Organizational Skills, Business Writing and Grammar Skills, Business Writing Essentials, and Stress Management for Women
Personal Development Skills Learning Path, 24 hours, January 2017
HR Essentials Learning Path, 30 hours, September 2016
Office Manager Skills Learning Path, 29 hours, May 2016
Certificate of Completion, Administrative Support Skills Learning Path, 30 hours, April 2016
Certificate of Completion, Technology/Microsoft Office Skills, 23 hours, Feb 23, 2018
Certificate of Completion, How to Handle Difficult People
Certificate of Completion, Event Planning Made Simple
Notary Public with the State of Colorado, license expires July 10, 2021
SAIC Contracts Management Course, 16 hours
Shipley – Writing Winning Proposals
Authorized Government Requirement (AGR) Training
SAIC Sarbanes Oxley Act Compliance Courses
Dekker TRAKKER Applications Workshop and supporting Courses, 40 hours
U.S.A.F. Aircraft Armament Systems Specialist
U.S.A.F. Maintenance Data Collection System
U.S.A.F. Technical Compliance Technical Order
Non-Commissioned Officer Preparatory School
High School Diploma
SKILLS SUMMARY
SKILL
NUMBER OF YEARS
SKILL LEVEL*
Technical skills
Project Control
6
3
Estimating/Pricing
6
3
Technical Writing for Proposals
2 years, 6 months
3
Application knowledge
Microsoft Office 2000 and up
10+
2
Microsoft Excel
10+
2
Microsoft Word
10+
2
Microsoft Outlook
10+
3
Microsoft Visio
4
2
Microsoft Powerpoint
6
1.5
Microsoft Publisher
3
2
Adobe Acrobat
2 years, 6 months
2.5
Concur
6
2
SharePoint
5
1
IT disciplines
Windows (2000, 2001, XP, 2003, 2007, 2009, 2010, 2016)
20
3
Mac OSX
4
2
Personal Computer
20
3
Industry knowledge
Office Management
15+
3
Retail
5
4
Manufacturing
4
2
Education
2
2
Facility Management
7
2
Security Industry Services
2 years, 6 months
2
Other relevant skills
Active Listening
15+
3.5
Communication
15+
3.5
Customer Service
15+
4
Interpersonal Skills
15+
3.5
Executive Administrative Assistance
14+
4
Internet Proficient/Savvy
14
3.5
Time Management
10+
4
Travel Coordination/Logistics
10+
4
Accounts Payable/Accounts Receivable
10+
2.5
Client Relationship Management
10+
3
Human Resources
10+
2.5
Group Leadership
5
2
Policy Creation
6
3
Tradeshow (Attending) Coordination
4
4
Contract Negotiation
3
2
Process Improvement
3
2
Lead Management
4
3
Proposal Creation
2 years, 6 months
3.5
* 0 = none, 1 = competent, 2 = good, 3 = very good, 4 = expert
AWARDS AND RECOGNITION
Employee of the Year 2018, Connect for Health Colorado Service Center
Employee of the Month, April 2018, Connect for Health Colorado Service Center
Inaugural 2016 recipient for Connect for Health Colorado Service Center “Trail Blazer Award” presented for going above and beyond expectations and displaying exceptional work ethic.
In a 2 year time-span, one in team of two, responsible for contractual wins totaling over 189.5M
Awarded Certificate of Excellence for “Most Satisfied Customer Award” from USAF for Contracts ITS-99 and ITS-00
June, 1997, Received Commendation for “Above and Beyond” from Superintendent of Schools, Lebanon, IL.
U.S.A.F. Achievement Medal, received for Meritorious Service
U.S.A.F. Good Conduct Medal
SECURITY CLEARANCE –Top Secret, In-active as of January 2015