Executive Assistant Los Angeles

Cristina Sheehan

Marina Del Rey 310-***-**** ad5tu3@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Elite Veterinary Care Los Angeles, CA October 2023 – Present Executive Assistant to Doctor

• Executive Assistance and Veterinary Tech Assistance for Owner/CEO/Doctor and EVC Team

• Daily scheduling of clients, technician services and mobile call logistics

• Responsible for filing, faxing, copying and sending daily emails and invoices

• Design and promote marketing materials to increases sales and potential leads through marketing efforts

• Provide website and scheduling maintenance as well as pricing changing and promotional offers NovaSignal Los Angeles, CA April 2021 – August 2023 Executive Assistant to CEO and Founder

• Executive Assistance to CEO/Chair of BOD, Founder and Leadership team

• Performed EA duties including coordinating and scheduling all client meetings, travel itineraries, and office relations

• Processed CEO, Founders and Leadership team expense reports and reimbursement

• Updated inter-office data and maintained systems

• Responsible for overseeing Administrative Assistant and cross functional team

• Coordinated on budget multiple office events and Annual Sales Conference for 120+ employees Specialty Family Foundation Santa Monica April 2018 – March 2020 Executive Assistant to President and BOD

• Managed President, BOD and Team calendars as well as daily communication

• Executed all BOD and office meetings with agendas, BOD books, venue coordination and grant recipient paperwork

• Supervised summer intern and answered and directed all incoming calls. Scheduled on-site visit

• Provided office support through administrative and clerical tasks including equipment and IT issues Canoo Torrance July 2017 – April 2018

Executive Assistant to CEO

• Managed extensive ever changing calendar coordination and daily communication

• Executed meetings with agendas, VIP’s and High-Profile Clients

• Coordinated complex travel, domestically and internationally and provided real time itinerary information

• Daily contact with multiple time zones and China office Fraser Communications West LA July 2016 – July 2017 Executive Assistant to CEO

• Improved CEO’s time management, prioritized, confirmed and evaluated daily meetings, enabling smooth productivity daily emails, phone calls, calendaring and scheduling point of contact for client needs and inquiries

• Planned and executed office events (holiday events/happy hours) and employee events

(anniversaries/birthdays/farewells)

• Supervised and managed vendors (HVAC, recycling, security, suppliers, pest control, maintenance), implemented new plant service

• Staged multiple offices for tenant ready move-in and facilitated tours for prospective tenants Orion Health Santa Monica January 2011 – April 2016 Executive Assistant to Sr. VP Global, CIMO and 3 VP’s

• Managed and coordinated extensive scheduling, calendars and travel for 5 executives in fast paced healthcare technology company and acted as point of contact for Executives and clients and managed meetings in both N. America and abroad

• Entrusted with confidential documents (HIE), adhering to all company compliance regulations and coordinated RFP’s for sales department accurately and in a time-sensitive manner

• Monitored and approved expenses and travel for Executives and team members (over 20 sales directors, clinical consultants and solution consultants) to reduce costs and inaccuracies in timesheets, expenses and travel schedules

• Traveled to conferences (including HIMMS) to assist marketing, COO and CEO with meetings and scheduling at company booth

Roth Capital Partners Los Angeles, CA January 2007 – January 2009 Executive Assistant to Vice Chairman

• Coordinated intensive scheduling, extensive international and domestic travel, expenses and daily correspondence

• Conducted daily administrative functions as well as personal assistance in a confidential, professional and timely manner

• Contacted high level executives in varying sectors and coordinated personal appearances in the U.S and around the world

• Set up television interviews and speaking engagements and prepared presentation materials for a wide variety of audiences.

EDUCATION

Hesser/Mt. Washington College Portsmouth, NH

Business Administration

Emerson College Boston, MA

Film/Journalism/Communications

SKILLS/ACHIEVEMENTS

• Proficient in most office procedures and technology including; Microsoft Office (Outlook, Word, Excel, PowerPoint), PC and Mac, Google Docs, Word Press, Adobe, Constant Contact, Concur, Oracle, Salesforce, Replicon, Jira, Wiki, Webvantage, IDEXX, Acuity, AviMark, Acuity, Clover Go, Web Software, Screenwriting software, 65 wpm, Meeting Minutes, transcription and shorthand, A/P, A/R, HR and budgeting procedures/software. Well versed in IT, troubleshooting equipment, vendors and property management.

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