Accounts Receivable Billing Specialist

KEITH J. ROSE

***** ***** **** ***** ***** Potomac, Maryland 20878

Cell 240-***-****

SUMMARY

Highly experienced in Legal and Government Billing, responsible for generating client invoices and working closely with attorneys and staff to ensure that invoices meet the established standards for accuracy, content, timeliness and format. In addition to any and all Finance Department functions. Strong attention to detail and organizational skills, Ability to prioritize and manage numerous initiatives and activities simultaneously in a fast-paced, demanding environment and Ability to work independently as well as in a team setting

PROFESSIONAL EXPERIENCE

Jackson & Campbell, P.C. 2/29/2016 – 12/31/2023

Responsibilities:

Billing Specialist

· Maintain a thorough knowledge of client terms, discount arrangements, billing rates, attorneys and client preferences while managing the complete billing process for assigned billing responsible attorneys

· Produce firm standard billing proformas for review by billing responsible attorneys each month

· Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in Elite

· Submit electronic invoices via e-billing guidelines; monitor submitted invoices to confirm acceptance, appeal rejections, add timekeepers for rate approvals, appeal rejections

· Respond to information requests from lawyers, clients and staff related to client billings

· Follow-up with billing responsible attorneys to ensure timely processing of bills

FDIC – Legal Information Management Unit (LITU) - August 2009 – 12/31/2015

Billing Analyst

- Work with the Advanced Legal Integrated System (ALIS) which requires me to be responsible for invoices entered in ALIS. Research and establish the accuracy of invoices submitted.

Prime Temps, Washington DC January 2009 – July 2009

Various Assignments

In law firm billing and collections.

Collections for Wilmer Hale November 2008 – December 2008

Law firm billing and collections while employee completed Maternity Leave.

Kirkpatrick, Lockhart Preston Gates Ellis LLP, Washington, DC

Billing Electronic Billing Collections January 2008 – October 2008

Managed flow bills between accounting department, attorneys, secretaries, making edits, transfers, narrative changes, split invoices, adjustments, write-offs joint invoices & time entries.

Responded to requests from clients attorney’s and staff providing analysis and research including inquiries regarding accounts receivable, time entry and billing.

Was liaison between Attorney and client in negotiating collections of accounts receivables and managed and ran financial reports. Work with collections of accounts receivables.

Setup, submit and maintain Electronic Billing Systems, including Datacert, Serengeti, and Tymetrix. And other Electronic billing systems, Maintain billing rates and matter setups and maintenance.

Miller & Chevalier Chartered, Washington, DC

Billing Manager February 3, 2001 – January 2008

Supervised Billing Coordinator and Billing Assistant. Manage flow bills between attorneys, secretaries and billing staff.

Responsible for billing and accounts receivable as well as attorney and secretarial support including inquiries regarding accounts receivable, time entry and billing.

Directs and monitors project activities, e.g. policy and procedure development, user documentation, training, security administration, data integrity and maintenance, and the development of Law Firm business reporting requirements and structures.

Greenburg Traurig, LLP, Washington, DC

Accounting/Billing Manager May 1999 – January 2001

· Maintain a thorough knowledge of client terms, discount arrangements, billing rates, attorneys and client preferences while managing the complete billing process for assigned billing responsible attorneys

· Produce firm standard billing proformas for review by billing responsible attorneys each month

· Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in Elite

· Submit electronic invoices via e-billing guidelines; monitor submitted invoices to confirm acceptance, appeal rejections, add timekeepers for rate approvals, appeal rejections

· Respond to information requests from lawyers, clients and staff related to client billings

· Follow-up with billing responsible attorneys to ensure timely processing of bills

A & F Tax Accounting

Office Manager November 1993 – May 1999

Managed all aspects of office including payroll, accounts payable, hiring of staff dealing with outside vendors.

Responsible for accounts receivable, budget, and financial reporting, audits reconciliations, balancing, cash receipts, deposits and cash balancing.

Responsible for training of staff and writing and implementation of offices policies and procedures.

Assisted in preparation of Tax Returns and putting together and maintaining tax records.

Implemented collection procedures and increased profits for the office.

ARONSON, FETRIDGE & WEIGLE –

Data Processing, Billing and Tax Manager February 1991 – November 1993pervised automated tax preparation system, assisted in preparation of Tax Returns and putting together and maintaining tax records.

Prepared invoices, adjustments transfers and write-offs.

Supervised billing and setup procedures and billing policies.

ARENT, FOX, KINTNER, PLOTKIN & KAHN

Billing Supervisor and Data processing coordinator April 1988 – February 1991

Supervised billing and data processing departments for a law firm generating 5 to 6 million in revenue monthly with responsibility for billing, cash receipts, transfers, narrative changes, split invoices, adjustments, write-offs & time entries.

Supervised planned and implemented conversion to a new accounting system.

Responsible supervision a staff of six and of Training of Staff.

Responsible for monthly balancing of accounts, budget and financial reporting, audits, reconciliations, balancing, cash receipts and cash balancing.

Took over for data processing manager when she left firm and was responsible for all financial data.

Worked with development teams to ensure systems development and implementation meets business requirements for the Legal Division.

Assisted in the development and execution of project plans to ensure systems are fully integrated into FDIC business operations.

Qualifications:

· Proficient in Elite Enterprise System and e-Billing Hub, Familiar with Microsoft Word, Excel and Outlook,· Strong analytical skills, Strong experience with a wide array of e-billing vendors, including but not limited to Serengeti, Counsel Link, Chubb, Tymetrix as well as LEDES file knowledge, Ability to demonstrate self-motivation and ownership of assigned work, Ability to interact with legal and administrative personnel.

Education

Associates Degree (Accounting & Finance), Notary (Maryland), Tax Preparer (30 Years)

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