Executive Assistant Vice President
Resume:
ALICIA CÁRDENAS
San Jose, CA 95127
ad5rsp@r.postjobfree.com
I am a highly motivated and ingenious professional with over twenty-five years of experience in office administration, operations, and project management. Exercises mature and professional judgement with the highest level of integrity and sound judgment while maintaining balance among multiple priorities. Forthcoming, transparent, driven, and unflappable. I am personable and able to resolve issues independently yet enjoy collaboration. Possesses strong office technology applications including MS Suites: Outlook, Word, Excel, PowerPoint, Teams, SAP Solutions: Concur, Coupa, Google Workspace, Slack and Zoom. Fluent and literate in Spanish. Active California Notary Public:
2023-2027. EDUCATION
NAMUR de NOTRE DAME UNIVERSITY, BELMONT Bachelor of Arts, Political Science & Spanish EXPERIENCE
SENIOR EXECUTIVE ASSISTANT June 2014 to March 2024 VMWARE, Palo Alto, California
• Ownership of complex calendar management for Chief Accounting Officer / Corporate Controller and team.
• Plans, negotiates, and schedules meetings to accommodate others, using discretion and judgment to prioritize.
• Manages domestic and international travel, visas, passports, expense reporting, lodging and all transportation.
• Demonstrates initiative and exercises independent and sound judgment on Executive’s behalf; confidentiality.
• Excellent written and verbal communication skills; highly organized with attention to detail and precaution.
• Works closely and proactively anticipating the needs of executives and goals to plan and schedule activities.
• Proactive and prioritizes in fast-paced, changing global environment; strong business acumen and eloquent.
• Thrives in a fast-paced, matrixed environment and able to execute against multiple projects and deadlines.
• Partners with Executive staff team members to arrange and coordinate team meetings and related events.
• Demonstrates a solid working knowledge of company, organization, key personnel, policies and procedures.
• Operates in a highly confidential environment and interacts graciously with clients and board members.
• Coordinates and participates in meetings, special events, off-sites, celebrations, and team-building activities.
• Effectively interfaces with employees and Senior Executives recognizing key players within all organizations.
• Proactively escalates issues in need of immediate attention and resolution, trustworthy and problem solver.
• Reviews operating practices while helping implement change and ongoing best practices and improvements.
• Assists with special projects and duties as assigned, contributing to the success of various company initiatives.
• Handles confidential information with extreme precaution, discretion and helps manage critical relationships.
• Notary Public serving on demand with filings, financial, legal documents plus all corporate matters as needed. EXECUTIVE ASSISTANT May 2012 to June 2014
SANMINA CORPORATION, San Jose, California
• All administrative duties supporting highly confidential matters to Executive Corporate Development, M & A.
• Google Workspace: calendar, docs, pages, sheets, slides, and forms to manage office administration needs.
• Responsible for intensive calendaring among multiple time zones; arranges domestic & International travel.
• Liaison with other departments, facilitating communication and collaboration to achieve company-wide goals.
• Independently handles office management and discreet matters to determine appropriate course of action.
• Partner closely with company legal department on NDAs, contracts, filings, communications & investigations.
• Responds to all incoming calls, inquiries as appropriate; maintain highly confidential & sensitive information.
• Coordinates due diligence activities and offsites across multiple functional areas throughout the company.
• Creates, manages and updates distribution lists for recurring meetings and periodic communications.
• Updates corporate development database; extrapolate, analyze, & presents data for management information. EXECUTIVE ASSISTANT March 1998 to May 2012
CISCO SYSTEMS, INCORPORATED, San Jose, California
• Heavy calendaring, project management, full administrative support in Legal, Engineering and Marketing.
• Serves as the direct point of contact for Central Engineering & Marketing team executives plus contributors.
• Extensive travel arrangements, coordinates staff meetings, correspondence, communications, and presentations.
• Coordinates internal deadlines on CAO leaders and team member calendars, reviews submission of materials.
• Takes initiative in executive’s absence relating to calendar schedules, timely approvals, memos, calls and mail.
• Develops a solid understanding of complex, global environment for interaction with customers and vendors.
• Serves as lead within department to ensure consistency to policies/procedures, training, and orientation.
• Coordinates teambuilding events and off-sites for employee recognition and executive team exclusive meetings
• Plans, coordinates, and collaborates on events for offsite conferences, all-hands and team building events.
• Tracks requisition headcount between managers, recruiters, H.R., and operations for communicating updates.
• Helps maintain product roadmap compatibility matrix for on-site engineering & product marketing teams.
• Provides solutions to streamline & automate information from corporate offices to several remote campuses.
• Serves as primary liaison with facilities for departmental workspace, allocation requirements & org changes.
• Documents information to create reports and prepares sensitive information and reports within the organization.
• Coordinates work low and updates delegated tasks to ensure progress of deadlines keeping projects on schedule.
• Focuses on process improvement, creating administrative efficiencies & administrative training for R&D team.
• Procures confidential matters in nature where considerable initiative, discretion & judgment were required.
• Notary Public supporting patents, filings and matters of the Chief financial officer and Office of the President. EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICER April 1998 to October 1998 ACTEL CORPORATION, Sunnyvale, California
• Executive support to the CEO & Deputy General Counsel; all logistics coordinating quarterly Board meetings.
• Partners with Executive Communications to ensure message alignment in support of our corporate strategy.
• Compilation, presentation, meeting management, reports, correspondence, expense reports & 10-Q reports.
• Notary Public for company patents, internal documents & assisted with SEC filings, office administration.
SENIOR ADMINISTRATIVE ASSISTANT April 1995 to April 1998
HEWLETT-PACKARD COMPANY, Cupertino, California
• Heavy calendaring: general offices duties, arranging meetings, conferences, seminars & web training.
• Arranges & coordinates complicated domestic and international travel including all trip logistics and expenses.
• Maintains highly confidential & sensitive information, multi-task & focus on many projects simultaneously.
• Coverage to absent colleague Executive Assistants; global mindset of time zones, company culture & nuances.
• Develop and maintains databases to coordinate data on department processes and functional responsibility.
• Prepares memos, reports, agenda, & presentations; communicated function policies per H.R. Code of Conduct.
• Maintains confidentiality and tested new processes and information systems to assist management leads.
• Assists with the input & transmission of employee stock options employee benefits & sensitive information.
• Onboarding new hires and helps manage 360 Degree Feedback process and Optimal Performance Coaching.
LEGAL ADMINISTRATIVE ASSISTANT February 1990 to March 1995 LEGAL AID SOCIETY OF ALAMEDA COUNTY, Oakland, California
• Provides administrative support to 11 litigation attorneys and staff in housing law, employment advocacy.
• Education, debt collection, wage garnishment, consumer problems & general assistance and public benefits
• Helps develop and implement new office systems rolling out computer software technology and more.
• Training new law clerks, interns and volunteers to become familiar with office practices and general protocol.
• Liaison between organization and community with special focus on Spanish speaking only clients / intake
• Screens initial calls for legal assistance, eligibility & intake; interviewed clients to identify assistance needs.
• Organizes data settlements; drafted settlement agreements/releases; assisted at pretrial conferences & discovery.
• Special projects include administration of outreach clinics and administrative law unit desk owning incoming. inquiries from Spanish speaking monolingual community; translation and interpretation as needed daily.
• Partners with I.T. to bring first office email system; supported migration to high tech & latest I.T. solutions.
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