Administrative Assistant Data Entry

Lisa Ross

***B Laurel Plaza

Monroe, NJ *****

732-***-**** (cell)

ad5nme@r.postjobfree.com

Work Experience:

Capital Health Hospital – Hopewell, NJ

*/**-*******

Make phone calls to Doctors and or hospitals to locate information for the information for the Healthcare providers and logging the outcome in an Excel spreadsheet.

Milltown Police Dept - Milltown, NJ 4/99-12/04

•Dispatched police, fire, and ambulance

•Answered 911 for Milltown and surrounding towns i.e. Jamesburg, South River

Office Team – Horizon Group USA, Cranbury, NJ 10/20-2/21

•Batch orders for warehouse

•Send morning email to staff for updated inventory via pivot tables

•Monitor orders that warehouse need to ship

State of NJ Social Services, New Brunswick, NJ 1/19-3/20

•The clerical is responsible for logging CDBG-DR projects forDIMS.

•Shall assist in the creation and maintenance of files, whether electronic or paper, for CDBG-DR projects

•Use a personal computer and scanner.

Animal Supply Company - Monroe, NJ 1/17-8/18

Transportation Administrative Assistant – Northeast Region

•Maintain front lobby

•Batch orders for warehouse during the day

•Assist Branch Manager with policy, procedures and any other changes to facility

•Assist in safety issues in the warehouse and office

•Assist Managers in everyday tasks including HR tasks

•Stamp and code invoices to be sent to Corporate

•Collect daily routes for next day deliveries

•Process monthly consolidation report for company expenses

•Process and code expense reports for Corporate

•Order supplies for warehouse and office

•Take minutes to meeting when necessary

•Interface with outside vendors as necessary to resolve any issues

•Copy and scan documents when needed

•Stamp & code invoices for payment to send to Corporate for payment

•On board and off boarding of employees

•Submit I-9's electronically

Excell Brands, LLC – Princeton, NJ 6/16-11/16

Administrative Assistant - Shipping

•Inputted sales orders into Quickbooks for processing

•Tracked orders through Quickbooks

•Took care of shipping documents

•Answered phones from clients and trucking companies

•Filed orders after billing

•Follows up with warehouse on status of orders

The Green Group – Woodbridge, NJ 1/16-6/16

Administrative Assistant

•Assists with special projects on an as needed basis

•Assists the administrative team with daily workflow

•Strong attention to detail, proofreading and problem-solving skills

•Ability to prioritize multiple assignments, manage interruptions and shift priorities with ease

•Draft, edit and update client proposals and engagement letters

•Document management: scan and maintain client database

Allied Fitting – Monroe, NJ 8/15-11/15

Administrative Assistant

•Managed inbound and outbound calls

•Prepared Bills of Lading

•Signed out truck drivers for their pickup

•Data Entry in various software systems

•Billed all shipping orders

Continental Logistics – Edison, NJ 4/15-7/15

Clerical/ Billing Assistant

•Answered all incoming calls

•Made outbound calls as needed

•Data entry in various software systems

•Processed invoices & matched bills of ladings to invoices

Crate & Barrel – Monroe, NJ (Seasonal) 11/14- 12/14

HR Assistant

•Assisted with payroll, shipping and receiving, bills of lading

•Completed all filing and data entry

•Communicated with warehouse associates on deliveries

Expertplan, Inc. – East Windsor, NJ 1/09 - 4/11

Administrative Coordinator/Office Manager

•Handled phones, act as first point of contact for calls routed to the operator, also answer CEO's overflow, assist Chief Administrative Officer and Sr. Accounting Director as needed

•Office supplies - Ordered and maintain stock of supplies. Reviewed bills for accuracy

•Office equipment - Handled all telephone, printer, copier and fax issues

•Ordered lunches for meetings, which includes order, setup, cleanup

•Maintained files - electronically and paper

•Mail - distribute, process all outgoing mail including regular, Fed Ex, and UPS

•Maintained Boardroom calendar and schedule

•Prepared, copy and bind all Board Meeting presentations as well as other presentations as needed

•Main contact for building management-office inspections, repairs and closings

•Assist visitors and clients with directions and travel as necessary

•Notify staff of events, meeting and dress code policies via email

•Enter Sales data into commission tracking worksheet

•Posted all checks into Quickbooks accounting system

•Prepared expense reports as needed

•Assisted Sales as needed with presentations and projects

•Assisted other departments with administrative tasks as needed

Temporary Positions 1/07-7/08

•Compiled reports for CEO, Vice President, Assistant Vice President, Managers, Project Managers, Assistant Project Managers and Field Technicians

•Assisted homeowners from different states by providing specific details associated with their homes

•Attended monthly and weekly meetings with Project Managers and Field Technicians

•Inputted data relating to all Customer Service requests that were generated for the field

•Kept in constant contact with Field Technicians regarding their workload

Jean Philippe Fragrances/Interparfumes – Dayton, NJ 5/04-12/06

Administrative Assistant/Receptionist

•Prepared shipping schedule daily

•Maintained MSDS sheets for inventory in warehouse

•Prepared freight bills for payment for our New York Office

•Matched freight bills to corresponding bills of lading

•Followed up with clients regarding shipments

•Answered busy switchboard

•Greeted visitors

•Incoming and outgoing mail

•Filed freight bills

Education: Secretarial Science, The Berkeley School of Business, Woodbridge, NJ

Computer Tech, Devry University, North Brunswick, NJ

Skills: Microsoft Word and Excel, Powerpoint, Publisher, Outlook, Lotus Notes, Lotus 123, Adobe Acrobat, Filmmaker Pro, QuatroPro, QuickBooks, ProSystem fx Scan Workstation, ProSystem fx Import Assistant, ScanAll Pro, 1099-Etc for 2015, AS400, Pivot Tables

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