Personal Assistant Legal Secretary
Resume:
WORK EXPERIENCE:
Vezi De Beer, Pretoria, South Africa - July 2015 to date
Legal PA / Personal Assistant / Legal Secretary:
**** ** **** – Specialised/ Insolvency Litigation Department Legal Administration:
• Drafting/ amending and formatting legal correspondence and documents.
• To liasing with attorneys, counsel, Sheriff’s clients etc.
• To maintaining Court Online/ Caselines System. To ensuring all court matters are updated, document in order. To assisting director with bundle preparation in respect of trials/ enquiry and motion proceedings.
• Dictaphone Typing
• Preparation of Power Point presentations
• Preparing documents for authentication by the High Court of South Africa
• Conducting company searches using relevant search portals
• Operate as a super user i.e. providing functional and coaching to other staff.
Diary Management / Scheduling and Maintaining of Calendars:
• Organising and managing diaries and making appointments.
• Ensuring that the correct people are invited to and available to attend virtual/ face to face meetings.
• Booking boardrooms for meetings and/ or setting up necessary meeting links and /or conference calls.
• Arranging catering.
• Preparing relevant documentation to ensure preparedness for meetings.
Document Generation:
• Copy typing.
• Draft, amend and formatting of general correspondence and documents.
• Preparing presentations and reports as required.
• Knowledge and adherence of internal and external systems. General Administration:
• Filing and maintaining filing system.
• General office management and administration.
• Opening and closing of client files.
• Archiving of records on an annual basis
• Preparing outgoing packages for dispatch in line with national and/or international courier requirements.
• Attend to adhoc personal matters on behalf of Director. Travel Arrangements:
• Make all travel arrangements.
RHONDA
JAMES
Experienced Legal Personal Secretary. I regard myself as a hard worker who is highly motivated. I will be an asset to any company that wants to hire me, because I am co-operative, understanding and communicate very well with people from all races and background. My leadership and people skills go hand in hand with my ability for standing out as an individual CONTACT
PHONE:
EMAIL:
ad5n03@r.postjobfree.com
EDUCATION
SECONDARY EDUCATION:
Queen Elizabeth High School – Harare
Zimbabwe
O’ Level - November 2000
TETIARY EDUCATION:
BCOM Law – Year One -2021
• Fundamentals of South
African Law – Pass
• Business Communication -
Pass
• Economics
• Accounting
• Business Management
Insolvency Law Diploma –
November 2016
Pass with Distinction
CERTIFICATES OBTAINED:
• Practice Management – Law
Society of South Africa (2018)
• Managing Day to Day HR –
Labour Smart (2018)
• Policies, Procedures, Rules &
Regulations – Labournet
(2018)
SKILLS:
• Microsoft Office
• Dictaphone Typing
• High Court Litigation
• Drafting
• Legal Billing/ Accounting
• Managing and communicating changes to travel and making alternative arrangements.
• Researching travel and immigration / visa requirements and ensuring compliance and processing timeously.
Finance Administration:
• Account managements including capturing of time, generating invoices, processing amendment, applying discounts, preparing itemized billing and maintaining supporting documents such as disbursement invoices.
• General financial management i.e. credit notes, general financial queries.
• Recording terms and conditions of fee arrangements for clients.
• Perusing, capturing and verifying creditors invoices for payment.
• Processing of refunds.
• Verifying statement of accounts and invoices for accuracy
• Liasing with clients in respect of queries.
September 2018 – December 2019 – HR / System Administrator
• To maintaining and monitoring performance through internal departmental reports.
• Providing director with summary on turnaround time and workflow.
• To arranging monthly head of department meetings. To collating stats before meeting and ensuring the minutes of meetings are up to date.
• To attending to daily attendance register. Monitoring late coming and absenteeism.
• Processing of staff leave and managing leave records
• Maintaining and updating personnel files.
• To attend to onboarding of new employees.
• To attend to all adhoc duties of a HR Manager.
• To assisting Office Manager in her absence with daily duties. Tim Du Toit & Kie, Johannesburg, South Africa – August 2014 – June 2015
Litigation Secretary
• Assisted Newly Admitted Attorney on two portfolios
• To drafting summonses, judgments and warrants.
• To liaising with sheriff’s regarding service of documents.
• To ensuring court papers are in order.
• To liaising with debtors
• To liaising with clients and providing the clients with monthly reports and daily updates.
• To attend to billing and submission of invoices to client. Cassim Incorporated, Pretoria, South Africa - July 2009 – June 2010 Litigation Secretary
Dyason Incorporated, Pretoria, South Africa - August 2005 – June 2009
Litigation Secretary
REFERENCES:
• Mrs Zainab Tabasso – email: ad5n03@r.postjobfree.com
(written reference)
Contact this candidate