SKILLS
Criminal Record Search Clearance ****
Xero Accounting Software Certified (2021)
Certified in Microsoft Word 2000 (MOUS)
Certified in Microsoft Excel 2000 (MOUS)
Certified in Power Point 2000(MOUS)
52+ wpm
Insurance and Vehicle Registration
Office Supplies ordering
Customer Service
Switchboard
Human Resources
Payroll
Invoicing
Basic Bookkeeping
T4 & Record of Employment
Accounts Payable
Monthly/Quarterly Remittances
Format Reports
Accounts Receivable
Financial Reports
Purchase Orders/Quotes
Bank Reconciliation
Employee Expenses
Coordinate for Meetings
Credit Card Reconciliation
Petty Cash
Employee Benefits
Minutes of the Meeting
Travel Arrangements
Simply Accounting
Microsoft Outlook
Receipt Bank/Dext/Hubdoc
Quick Books
Xero Accounting Software
Payment Evolution
Strong ability to Multi-task
Problem solver
Strong attention to detail
Strong organizational skills
Work well under pressure
Team player
Dedicated
Motivated
Efficient
EDUCATION
October 2023 - Present Working toward my Payroll Certificate
National Payroll Institute
November 2009 Accounting Certificate
University of Athabasca
(Completed 1st Module – Acct101, May 2010, received a B+)
May 2001 – June 2002 Executive Office Assistant
CompuCollege, Fredericton, NB
(Completed with honors)
1997 High School Diploma
Fredericton High School, Fredericton, NB
EXPERIENCE
Administrative Assistant February 2023 – Present
Kings County Mechanical
General Office Duties
Accounts Receivable/Collections
Accounts Payable
Credit Card Reconciliation
Human Resources
Timecard Entry
Office Supplies Ordering
Social Media
Independent Bookkeeper (Part-time) 2001-Present
Bank Reconciliation
Payroll, Record of Employments, T4s
Annual Payroll Summary Remittance
Annual WCB remittance
Accounts Payable & Accounts Receivable
Monthly and Quarterly Government remittances
Prepare Financial reports
Staffing Coordinator February 2022 – November 2022
Advantage Personnel
Weekly time card collection, reconciliation and submission for payroll processing, ROE requests and other payroll administrative tasks, as required
Screen, assess and perform interviews
Conduct interviews in-person, by phone and online
Maintain, manage and update Associate/Client database, files, for accuracy and completeness
Perform Criminal Record Searches for each candidate
Review and assess incoming applicants for suitability to current postings
Create, design, publish and manage job postings using a variety of social media platforms
Format resumes and write biographies for candidate submissions
Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
Reaching out to existing clients and prospective clients, to maintain a healthy relationship
Daily check-ins and liaison with clients on new assignments to ensure all is well
Perform reference checks for Associates and Credit Checks for Potential Customers
Team focused on developing and growing with the industry
Format and Maintain Client Contracts, Equifax and ensuring credit processes were followed via process
Client visits and client focus
Office Supplies ordering
Bookkeeper January 2021 – November 2021
Plugged-in CPA Accounting & Taxation
(Started off as part-time work, then turned into full-time; Remote Position)
Fredericton, NB
Customer Service
Manage and maintain 15 client accounts, monthly
Bank Reconciliation
Payroll & Record of Employment, and T4s
Monthly and Quarterly Remittances
Accounts Payable & Accounts Receivable
Depreciation
Monthly and Quarterly Financials
Journal Entries
Business Unit Administrator April 2014 – June 2021
Applied Environment and Bioscience Department
NB Research and Productivity Council (RPC)
Fredericton, NB
Administrative Assistance for 6 Departments/Sections; 3 different RPC site locations (FFA, ML, Dairy, FBL, MB and SGL)
Customer Service
Timesheet management for payroll
General Office Duties
Report Formatting
Invoicing (single submission and month-end multi submission billing)
Job creation and monthly job billing for Government and Private sector clients
Client Quote generation
Purchase Order liaison
Employee Expenses
Compile and send out confidential client reports and case files
Filing
Travel Accommodations and Reservations
Purchase Order Coordinator/ Accounts Payable August 2012 – March 2014
Streetside Developments (Qualico Group of Companies)
Calgary, AB
Manage, maintain, prepare and liaison for PO Generation (Contacts, upgrades, variances, coding for Management on invoicing)
Change orders
Contract entry for all projects
Accounts Payable data entry
Invoice preparation/coding and reconciliation for Accounts Payable
Invoice entry, payment and processing
Journal entries
Purchase order audits and reconciliation
Creating, manage and maintain online PO request forms
Administrative Assistant/Accounting Support August 2011 – July 2012
Bulk Carriers (PEI) Limited
Clyde River, PEI
Prepare inter-liner invoices for Accounts Payable
Prepare paperwork for Accounts Receivable
Manage Proof of Delivery slips
Control for updating and managing inter-liner Contracts and files
Data Entry and Filing
Human Resources, Safety Admin & Accounts Payable December 2008 – August 2010
(Contract position with Shell Canada Oilfield Plant)
Cobra Maintenance LP
Peace River, AB
Employee safety orientations, new and existing employees (along with off-site orientations, as needed)
Training records – ensure safety tickers are up-to-date for our files. Liaison with management
Ordering of Safety manuals and CD’s for training purposes
Maintain applicants and current employee database and files
Schedule employees for safety training and A & D training
Maintain HR & Site safety binders that include policies and procedures
WCB – Organize and support on incident files, along with update and submit month-end safety stats
Payroll and Reception backup
Job ad preparation and submission
Screen applicants and organize for interviews
Accounts payable focal
General office duties
Administrative Assistant/Project Administrator June 2007 – November 2008
Dillon Consulting Limited
Fredericton, NB
General office duties
Word processing
Accounts Receivable
Accounts Payable
New Project data entry
Monthly employee expenses
Employee timesheets – ensure employees timesheet completion and submission
Petty cash
Inventory control
Minutes of the meeting
Office Manager January 2006 – April 2007
DATAMAXX Oilfield Corporation
Calgary, AB
Basic Bookkeeping using Simply Accounting
General office duties
Bank Reconciliation
Payroll, ROE’s and T4’s
Accounts Receivable & Accounts Payable
Quarterly & Monthly Remittances
Quarterly Amortization Adjustments
Credit card reconciliation
Employee expenses
Employee health benefits
Ordering of office supplies, stationary and business cards
Financial reports
Vehicle insurance/registration
Petty cash
General ledger and journal entries
Administrative Assistant/ Bookkeeper July 2001 - December 2005
Alternative Laser Printer Products
Fredericton, NB
General office duties
Basic bookkeeping using Simply Accounting
Payroll
Accounts Receivable
Accounts Payable
Monthly/ Quarterly CRA Remittances
Bank Reconciliation
Prepare Monthly Financial Statements
ACCOMPLISHMENTS
2023 – Create Health and Safety Manual for Kings County Mechanical
2022 - Criminal Record Search Clearance
2021 – Certified is Xero Accounting Software
2018 – Present; Part of the core team in the new RPC system transition process
2014 – Present; Part of the RPC Social Committee
2016 – 2017; Chair, for the Fundraising Committee (Board of Directors for The Preschool Centre)
2016 – 2017; On the Board of Directors for The Preschool Centre
2016 – Certificate for completion of Introduction French Program
2014 – Streetside Developments; created, managed and maintained PO request form, on-line, for field guys for accounting processes
2009 – Shell Canada; assisted in transition; conversion to new global payables system; communicating with vendors regarding new invoicing procedures and protocol.
2006 – Datamaxx Oilfield; converted accounting software from New Views to Simply Accounting.
2006 – Datamaxx Oilfield; helped with generation of Health and Safety Manual
2005 – Attended “Super Effective – Techniques for collecting Accounts Receivable”
2005 – Received Achiever award for going “Above and beyond within my role”
2001 – Alternative Laser; created and designed all office correspondence, business plan, spreadsheets, letterhead, and maintained 6 year cash flow forecast