Virtual Assistant Office Manager
Resume:
DEBBIE MANN
Flowery Branch, Georgia 30542
ad5ejj@r.postjobfree.com
To obtain a position that will allow me to utilize my financial background along with my strong office management experience and my organizational and computer skills.
EXPERIENCE
APRIL 2014 - PRESENT
Office Manager, Compton Sales, Inc.
Managing daily operations of the office, such as forwarding all phone calls, emails and correspondence, scheduling meetings, and appointments, filing and organizing documents and maintaining all office supplies and equipment.
Calculating and verifying commissions earned by sales staff, resolving any discrepancies or errors, and preparing and distributing commission statements and payments.
Responsible for recording and tracking all financial transactions of the company such as income, expenses, payments, and taxes using QuickBooks online.
Generate and analyze financial reports and statements, such as balance sheets, income statements, and cash flow statements.
Maintain personnel files, ensuring all paperwork is up to date with all necessary documents and information.
Create and update employee handbook.
Ensure all contracts are fully executed, up to date and filed accordingly.
Liaison with health insurance, including enrolling new employees and handling issues and or questions employees may have.
Direct liaison with IT provider, including on boarding of new employees, new email addresses, new computers, and any issues that the employees may have.
Provide monthly and quarterly sales reports for all sales representatives.
Handle all bank transactions including deposits, withdrawals, transfers, checks and online payments (ACH).
Monitor all bank account balances and statements and reconcile with the company’s records.
Coordinate and manage all business insurance policies for the company and the partners.
Coordinate local and state licenses ensuring all licenses are up to date and comply with local and state regulations.
Responsible for all shipping and copying.
February 2000-April 2014
Stay at home mom.
March 1995-February 2000
Product Support Manager, Avionic Displays Corporation
Responsible for all units, 1000+, to ensure they were repaired and shipped back to the customer within a 30-day time frame.
Supervised and managed two electronic technicians and three assemblers, determined their workflow, what order the units needed to be repaired.
Determined whether the repair was warranty or non-warranty, by reviewing the unit’s history, when was the last repair and what was replaced during the last repair.
Maintained files on 1000+ units, in an Access database and paper files, including when they came in for repair, what was done to repair them, what parts, if any, were replaced, if the repair quote was paid or not. The unit could not be shipped back to the customer with the repair being paid for.
Handled invoicing for the repairs using MACOLA.
Started with over 300 units in house for repair and within 1 year brought that number down to zero.
Before the company was sold my department was the only department making money and covered payroll for the entire organization.
Assisted with some new programs to ensure they were being completed in a timely manner and that the parts were available for completion.
July 1993-March 1995
Mortgage Service America
Underwriting assistant.
May 1990-May1993
Wellington Homes
Administrative Assistant/Assistant Sales Associate for new homes.
August 1989-May 1990
National Recruiters
Employment Recruiter.
EDUCATION
Continuing Education
2014-Present
Excel 2016 Basic Math
Excel 2013 Intermediate Intro to Microsoft Access 2016
Introduction to QuickBooks 2014 Business Math
Performing Payroll in QuickBooks 2014 Effective Communication
Quick Books for Contractors 2014 Accounting and Bookkeeping
Payroll Law Accounting Fundamentals I and II
Critical Thinking Accounts Payable Management
Payroll Management
1989
THE COLLEGE OF SAINT ROSE, ALBANY, NEW YORK
Bachelor of Science in Business Administration
VOLUNTEER WORK
Gwinnett County Football League Rep President of the board GGA Gymnastics
Collins Hill Football Board Softball, football, soccer & baseball team mom
PTA Treasurer of McKendree Elementary Room mom for all 4 children
Youth summer swim league board member
Collins Hill swim concessions manager
Collins Hill cross country secretary
Collins Hill track treasurer
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