Executive Admin. Assistant

Loren Harris

** ***** ******, ******, ** ***** ad5csx@r.postjobfree.com Tel: 732-***-****

PROFESSIONAL EXPERIENCE

SANDOZ INC., a Novartis Division Princeton, NJ

Exec. Asst to Head, Bio Clinical Dev. and Head Digital, North America Teams 2/2017 - 4/2024

Extensive calendar management, travel arrangements, meeting and greeting guests, ad hoc special projects. Information Security Coordinator (ISRM) Update my depts. on Cyber Threats and securing of Iron Mountain files to the offsite location.

Coordination, review, approval, and prompt submission of teams’ expense reports on Concur. Horizon Time Sheet Coordinator for Bio-Clinical Development Team. Schedule conference rooms, arrange for catering paralleling with correct general ledger and cost codes. Aid with monthly staff meeting, compiling PowerPoint slides for final review and presentation. Quality controlling of TMFs (Trial Master Files) for completeness.

Perform Sandoz Biopharma Integrated Scientific Review Committee (ISRC) Processes Support to the Biopharma ISRC process by ensuring consistency was kept within the committee, including its organization and membership, pre-reads, in addition to communications among members as well as with other stakeholders.

NOVARTIS PHARMA CORPORATION East Hanover, NJ Administrative Support to Executive Director and 8 Directors 2016 - 2017

Calendar management, travel arrangements, prompt filing of expense reports aligning with company policy, meeting, and greeting guests and special meeting projects. Set-up and organized meetings including booking conference rooms and set-up of audio/visual equipment, update rosters via Excel and Word.

WALDEN FARMS Linden, NJ Customer Service Representative 2014 - 2015

Processed incoming product orders and check refunds/credits to customers. Managed shipping and tracking of parcels and managed incoming call to mitigate customer concerns. Supplied daily updates to CEO for customer refunds in Microsoft Excel.

NOVO NORDISK INC. - (Contractor positions) Plainsboro, NJ Business Support Coordinator - Clinical Business Management 2010 - 2014

Prepared contract study trackers for novel studies. Compiled existing Master Contract in the database for Clinical Trials. Also collaborated with team members to assist in developing initial draft appendix for project manager approval Distributed MCTA, appendices and W-9 Form to sites for review. Reconciled Diner’s Club corporate card (500k yearly) to ensure department budget was met.

Sr. Administrator – Diabetes Mktg. - Supported Exec. Dir. & 4 Directors

Assisted with monthly staff meeting compiling PowerPoint slides for final review and presentation.

Calendar management, prompt filing of expense reports aligning with company policy, phone, mail meeting and greeting guests and special projects. Submit IT tickets for troubleshooting, new equipment, and guest Wi-Fi requests. Managed office logistics for new hires (prepare office space, on-boarding materials, and business cards) Travel arrangements, (international/domestic) including car rentals, flights, and hotel and expense reporting. Coordinated/scheduled interviews. Set-up and organized meetings including booking conference rooms, set-up of audio/visual equipment, ordering food and beverages, preparing agendas and minutes.

MOTOROLA INC. S. Plainfield, NJ 2005 - 2009

Sr. Administrative Assistant /Crisis Management Coordinator

Supported Senior Directors and Senior Managers with meetings, expense reports and travel arrangements Coordinator for the Motorola NJ Crisis Management Team whenever emergencies arose. I had responsibility for coordinating/scheduling job candidate interviews. Managed logistics for new employee workspace, equipment, and supply needs.

JOHNSON & JOHNSON (Contractor) Raritan, NJ 2004 – 2005

Sr. Administrative Assistant - Market Research Department

Supported Director and Product Managers with meetings, expense reports and travel arrangements. Reconciled departmental expenses and maintained departmental supplies.

BRISTOL MYERS SQUIBB (Contractor) Plainsboro, NJ Executive Assistant and Sales Coordinator to VP of New England Sales 2003 – 2004

General office management. Gathered and sent out sales report data to over 150 field managers and representatives. Process New Hire and Termination paperwork for all Managers and Field Reps.

LUCENT TECHNOLOGIES Murray Hill, NJ Business Assistant III - Supported Sr. Director/8 Sr. Managers 1996 – 2002

Verified I-9 paperwork for new contractors and consultants. Managed logistics for new employee workspace, equipment, and supply needs. Processed expense reports

Computer Skills

Outlook, Microsoft Office Suite, Horizon Time System, Contract Management System (CMS) SAP, Access, Ariba, Concur, VS Admin, One Point, Globe Share. Clin-Trak, Medi Data & EMAP systems.

Education/Certifications

Project Management Fundamentals Course Completion – 14 Credit Hours - 5/2020 Some college course work completed – Middlesex College 2014 NJ Notary Public updates every 5 years – Renewal 8/2025 CPR, AED and Basic First Aid Certified – Renewed 4/2023 Leadership Training Certification 2014 Middlesex College Leadership Training Cert. – 10/2018

Contact this candidate