Accounts Receivable Payable
Resume:
Sara McCarty
Brodhead, WI *****
ad5chw@r.postjobfree.com
Objective
To work in a role that allows me to provide my 25+ years’ experience in multiple Finance roles(in Accounts Receivable, Accounts Payable, Cost Variance, and Budget building, tracking, and reporting) to add to the success of a company, to be considered an asset and someone that can be counted on to get any job done and done well. Work Experience
Accounts Receivable Specialist
Durr Universal Inc. ~ Stoughton, WI
March 2022 – Present
Engagement Committee Member
Saved my employer the need for a full time (plus OT) position in my department, as our department was a 2-person team when I started – I have been handling it on my own since June of 2023.
Process all cash that is received via our online banking portal.
Add all ACH/WIRE/Check payments to the daily Cash Application spreadsheet.
Posting transactions into SAP system and clearing any open items
Running and publishing of the biweekly Aging report, and noting progress to report to all Senior Level Management
All invoicing to our customers, including Milestone Projects that have multiple billings and requirements that vary for each project.
Daily run of our open orders so that I can review to determine if the credit hold can be removed so order can ship, which involves reviewing their account, and credit standing if necessary, and working with the customer to ensure payments are on the way or in process and if not, get them there.
Run and publishing of the Order Hold Report to all Senior Level Management
Handling customers where payment history is becoming an issue to try and maintain good relations with them which in the end will help in collection efforts.
Running Credit Checks and review on Credit Safe website to determine if terms are warranted, or if an order of a certain dollar amount is ok to release from credit hold.
All check deposits.
Reconciling customer accounts
Month End close duties.
Built bridges and repaired relationships between Finance and other Departments ending in our all being able to work together as an amazing team and collaboration with all people I work with
Received 100% in all areas of my 2022 performance appraisal, due to my stellar efforts in managing the AR side of things.
CC Settlements and posting in SAP.
Month to Date report
Freight Reconciliation each month looking at what was billed out for freight to customers vs what we were billed by third party logistics for freight and explaining any variances for month end purposes.
Event planning for our annual Company Picnic, with food trucks and games for all staff
Handling all outside audit requests
Accounts Payable Specialist
Durr Universal Inc. ~ Stoughton, WI
July 2021 – March 2022
Volunteering to be a member of The Engagement Committee which wasn’t being utilized much when I started and had a very small group (The FUN Team)
After one month of temp work was offered a full-time permanent role in Accounts Payable
Processed all invoices, expense reimbursements, etc. for payment, ensuring accuracy and timely completion.
Travel and Expense Reimbursement Audit
Review of monthly CC Statements for staff, ensuring all documentation and required information is listed before posting in SAP.
Monthly CC reconciliation
Reviewing monthly vendor statements to ensure all invoices are paid and or cleared up any pending issues.
Working with our vendors to ensure timely payment of all invoices.
Working closely with our Project Managers to ensure their costs are being correctly coded to the right GL and Project # in our SAP system.
Reviewing open POs to determine whether they need to be closed out or left open monthly.
Creating and completing 1099s each year and the doing the reviewing and correcting, if necessary, along with the reporting at year end
Monthly accruals
Prepaid Expenses
GL transactions and reconciliations
Processing the commissions for our Sales Teams and 3rd party Representatives Accounting Specialist
Goodwill Industries of South Central Wisconsin. ~ Madison, WI August 2018 – September 2019
Coordinate all processing of invoices and weekly check runs for 12 retail locations and 13 HUD properties.
Entry and tracking of all Purchas Orders and the spend of each, to be able to give an answer at any given moment.
Worked with vendor to resolve any disputes or questions.
Built wonderful professional relationships with coworkers and vendors.
Provided support where needed to help my team and ensured deadlines were met.
Reported monthly on spend activities.
Processed monthly accruals.
Financial Specialist
State of Wisconsin Investment Board (SWIB) ~ Madison, WI 2011 to 2016
Built Fiscal Year budge of $48M from the ground up for the agencies operating expenses.
Handled monthly Budget to Actual reporting.
Responsible for the Legislative Report which is presented to WI State Legislature on a quarterly basis.
Managed report for our quarterly Cost Allocation for incentive compensation
Processed all payables and worked with vendors to ensure accurate account balances and payments were being received in a timely manner.
Handled all receivables and collected any funds owed to SWIB internally or by third parties.
Followed up on receivable items not paid to SWIB in a timely manner to try and resolve the balance due.
Selected to be on the Search, Selection, and Implementation Team when the State of Wisconsin and all agencies there of changed from their old system to a new ERP System (Oracle), and I was involved on this project start to finish while maintaining my normal daily responsibilities.
Built wonderful professional relationships with my peers and customers/vendors.
Worked closely with Procurement to ensure our contracts were being managed and all renewals were reviewed well before the lapse date and had a decision made and confirmed.
Provided support where needed to help my team and ensure deadlines were met. Credit and Collection Specialist
Parts Now ~ Middleton, WI
2009 to 2011
Analyze customer accounts to determine whether accounts are up to date.
Assist customers in finding a way to meet financial obligations without falling further behind.
Placed phone calls, sent invoices or emailed customers to remind them of account contracts, when payments were due and the amount owed
Worked with collection agencies when all other avenues had been pursued with no progress.
Create, develop and implement core collection policies aimed at reducing client delinquencies
Work with purchasing department to ensure timely shipment of orders to our customers and approval of pricing and contract terms
Create a list of delinquent accounts and assign sets to collections officers Credit Specialist
Mitek ~ Winsolw, IL
2008 to 2009
Reviewed D&B reports on customers applying for credit and suggested a CL to management based on my analysis.
Set up accounts in our system, called to resolve return authorizations and warranty issues.
Work with past due accounts to resolve past due statuses and maintain positive relations with the customer.
Worked with Purchasing and Sales departments to ensure orders were not being held up due to credit issues.
Filing, email, normal office duties.
Office Manager
Ana-Tech ~ Monroe, WI
2006 to 2008
Answered phones, handled payables, receivables, employee procedure manuals, interviewing employees, handled owners calendar, travel, and expenses.
Started a budget process for the business broken down to the GL account level and ways to report expenses and reports on budget and balances remaining which helped improve profits.
Greeted and handled customer interactions.
Did deposits and checkbook reconciliations along with any ad hoc duties or projects related to marketing, etc.
Accounts Payable Specialist
Swiss Colony ~ Monroe, WI
2006 to 2008
Processed all invoices for weekly check runs for vendors starting A-M.
3 way match against PO, Invoice and Receipt of goods or services
Managed PO issues and balances to ensure costs were in line.
Month end reconciliations, filing, working with vendors to ensure prompt and accurate payments were made and any issues resolved with haste.
Helped with process improvements, including moving to a less paper based way of handling our payables, saving each of our AP clerks about 5 hours per day and totally changed our dynamics, and reduced a lot of errors. Skills
Creating and maintaining detailed and easy to follow procedures for all of my job duties
Knowledgeable in account reconciliations
Effective communication and troubleshooting skills
Good time management and presentation skills
Contract management, requisition and purchase order knowledge
Maintain purchase order log in order to be able to quickly determine YTD spend and available balances on all purchase orders
Positive attitude
Highly skilled in Microsoft Office with a strong ability to quickly and successfully master new systems and software programs
Great asset in financial analysis and support of core projects
Highly skilled in developing fiscal budgets and spreading awareness on government accounting regulations
Very knowledgeable in State of WI statutes and requirements as well as fiscal year end processes
Skilled in catching on quickly and mastering job duties with little to no supervision
Ability to work independently as well as in a team environment
Hard working, loyal, and a go above and beyond attitude
Accounts Payable
Accounts Receivable
Bookkeeping
General Ledger
Reconciliation
Auditing
Account Analysis
Journal Entries
General Ledger Reconciliation
Pricing
Computer literacy
English
Leadership
Bank Reconciliation
QuickBooks
Forecasting
Business Analysis
GAAP
Office Management
Accounting
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Dynamics GP
PeopleSoft (15 years)
Data Analysis (15+ years)
Variance Analysis (15+ years)
Budget Development (15+ years)
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