Susan Whittum ad5aqu@r.postjobfree.com PST 360-***-****

Accounting and Finance Expertise:

Federal Grants Management

Grants Research AR Revenue Reporting

Budget Analysis for Contract Clinical Trials

Research Funding Agreement Contracts (RFA)

Grants AR Certification

Supervision, Management & Human Resources

Accounting, General and Cost

Microsoft Excel Spreadsheets

FC Bookkeeper, A/P, A/R

Financial Statements, Balance Sheets, P&L

Sales Inventory Reporting (COGS)

Purchase Order Requisitions

Vendors and Customers Tracking Reports

Fixed Assets, CWIP, CIP Routine & Construction

Capital Budget Reporting

Software Implementation

Reconciliations

Taxes, Personal & Business, Year End Reporting

Cash Management Bank Funds: ACH/EFT, Checks

Shareholder Stock Dividend, Treasury Accounting

Relocations, Petty Cash and Loan Notes

Payroll Reporting, ADP Workforce, QuickBooks, POS

Payroll Tax Reporting, B&O Tax, Garnishments

Federal Tax Payment System (EFTPS)

Healthcare, Insurance, 401K Pensions, & FINRA

Oregon Trail Card Program

IFTA Fleet Management

Real Estate Property Management, Full cycle reporting

Software:

OneLink Financial System & Structure Revenue Distribution, Oracle, Peoplesoft.

Access (Tables & Query’s), Excel, PowerPoint, and PDFs.

AR: M3 (Infor Smart Office), The Vault Tool (2007), Dynamics AX, ABBYY. MS Access, Chronicles2, Project Central, Land-Ex Funding, Big Fish.

Revenue & Fixed Assets: Sage Software, Lawson, MHC, SharePoint Microsoft Excel (Power Point & Pivot Tables), Oasis.

Payroll: ADP Payroll, Intuit and Desktop QuickBooks Payroll, POS Payroll, Cat System Payroll, Time-Trax Payroll Software.

Accounts Payable: Epicor, MAS 90. Priority Software.

Accounting and ERP: Sage 300 Construction & Real Estate Software, GAAP, SAP, BNA, QuickBooks Premier Desktop and online.

Real Estate Property Management: Adagio Software

Microsoft Office: Excel (Pivot Tables, charts, & graphs), MS Word, 2010, Outlook,

Intercompany communications: MS Teams

Other Equipment: Panini Scanner.

Websites: Ariba, Sugar.

Industries:

Manufacturing, Construction & Real Estate, Retail, HealthCare, Restaurant, Property Management, Security Stock Shares, and E Commerce Bureau Services.

Certification & Licenses:

Excel Advance February 2019

PowerPoint February 2019

HR Seminar for Oregon’s Payroll PTO 2016

Escheatment Webinar Training Completed 2016

Escheatment Webinar Training 2016

ADP Payroll 1998

ACRS Seminar 1989

Education:

Washington State University and Clark College (Some College)

Accomplishments:

Implementation of QuickBooks Premier 2015, Implementation of Fixed Asset Oasis Software. I

recovered lost equipment to management and saved my employer over $10K in Fixed Asset

Inventory cost.

Professional Experience:

Senior Accountant Kaiser Permanente 11/29/21-06/30/22

Federal Grants AR Revenue reporting. Clinical Study Contract support to Funders. Maintain monthly JV Revenue for invoicing of clinical trials for direct/indirect cost of salary/wages and taxes/benefits. Account reconciliation of all Project expense accounts, reimbursables and non reimbursables. Analysis of all expense clearing accounts with outstanding balance summary and account reconciliations for submission to General Ledger Blackline Application for Grants AR Certification. Preparation of data for monthly journal relating to Recharge of project, research hours, labor distribution, taxes & benefits, other wages, including AP Accruals and shipment logs, Reimbursable Grants A/R and Revenue, Industry Grants for check deposits. Software system OneLink for GL reporting, query reports, invoice billing uploads, credit card processing, worklist A/P invoice approvals, payment request, Recharge Funding Agreement Contracts (RFA). Preparation of Payroll PS Query into Excel reporting and uploading to Access record keeping. Year End 990 and Research Financial Model Schedules. PowerPoint Contract set up proposals.

Monthly meetings with Director for review. Weekly Teams video with cross training instructor. High volume email from project managers with action requests on contract clinical trials.

Monthly meetings with regional managers for review of outstanding balances to clear. Monthly email contacts with month end GL Close coworkers for Access Journal approvals.

Staff Accountant EC Electric 7/22/21-8/9/21

Release of Purchase Orders to Accounts Payable in Priority Software.

GL Accountant JR Johnson 2/17/21- 04/21/21

Bank Reconciliations of Cash Flow Forecasts in the general ledger for fiscal year 2020 & 2021. Created Excel spreadsheets for a manual GL & Bank Statement comparison with the Sage 300 Construction Software previously entered. Referencing Ts1 & Sage Software Inquiry resource for Accounts Payable reports and other transactions in the GL of checks by batch. Utilizing weekly payroll run reports for a balancing and reconciling of bank statement payments. Business communication via Outlook and Teams.

Senior Cost Accountant Columbia Machine Okura 3/16/20-8/12/20

Revenue cost of operations by collecting, interpreting, and reporting data. General Ledger account analysis and month end reconciliation financial reporting.

Recording monthly A/R deposits, warranty, prepaid, freight inventory in, service billings, A/P & A/R.

Creating accounts receivable invoicing and payment tracking. A/R transactions from billing to collection. Inventory Freight transactions from billing to shipment and tracking freight inventory received. Customer billing discrepancies and reconcile invoice disputes.

Daily invoicing for all shipments. Banking and Cash Applications, ACH and credit card data entry and payment process. Process recaps of retrofits and systems in Excel for project management upon shipment of inventory. Journal Uploads. Workers Comp., State B&O Tax reporting. Ariba Website for Invoicing and payments applied.

Maintaining and balancing Fixed Assets in Sage Software. Fixed Asset adds/disposals and depreciation. Labor and Expense Cost Reporting with Service Order Installation Billings Invoiced.

Accounts Receivable Specialist, Office Manager Point S Tires and Vanport Marine 9/2019-3/2020

Reconciling Invoices with the posting of Accounts Receivable payments with, checks, ACH, and Credit Cards within Dynamics AX System. Processing OCR Rebill Invoices for Cost of Goods in Dynamics and ABBYY System.

Fixed Asset Accountant PeaceHealth 2/2019-4/2019

Capital Equipment Requisition (CER) and Project Accounting working on Lawson Sync Project. Fixed Asset and Accumulated Depreciation Reconciliations. Routine Capital and Construction Retention monthly activity and month end close process. SharePoint Requisitions for CERs in Capital Project Accounting. CIP Retention Roll Forward activities in Lawson. Excel worksheets with Pivot Tables for current AP invoicing project cost. MHC Software access for Fixed Asset Project closures review. Generated new Excel worksheets for System improvements.

Revenue Accountant Empire Hospitality 11/2018-12/2018

Working as part of a team on accounts receivable project for reconciling a $80M account for Disaster Relief Housing with Hilton and Marriott Hotels for displaced families and individuals. Responsible for AMEX Credit Card review, approval mof payments, commissions, and invoicing for Hotel Client Accounts with Excel Master Tracker reports. Update email contacts.

Accountant/Bookkeeper Stor-Guard, LLC 5/14/2018-6/18/2018

Accounts Receivable Inventory Job Costing and auditing Job Project Books. Cash Flow Management, Budget Forecasting Reports, Bank Reconciliations, Auditing Accounts Payable and Accounts Receivable Invoicing. Work in Progress (WIP) for open projects.

Staff Accountant Data Abstract Solutions/Data Enterprise Management 11/16/2016-7/7/2017

GAAP GL QuickBooks Analysis for year end and prior records reclassification. Manage diverse multi-tasking. Financials for two companies for purchase and sales of County Clerk document records such as deeds, mortgages, and foreclosures.

Prepare, submit, and process financial reports through research compilations analysis and interpretation.

Preparation and submission of all tax documentation related to Equity Distributions, Assets, Local, State and Federal Regulations. Financial review with the monitoring of revenue and expenses, processing the collection, consolidation, and evaluation of financial data. Accurate and detail oriented.

Prepare, process, and submit Intuit Online Payroll and Pension Plan contributions in extensive Excel documentation reporting.

Organize and record all financial transactions for complex and heavy volume of Accounts Receivable and Payables tracking analysis for payment process. Prepare Invoices and payments for Customers/Clients/Vendors of purchases, sales and services and record in QuickBooks.

Prepare bank deposits and record all information. Land-Ex Funding weekly for Production Team to continue Image Record process.

Maintain and ensure accurate Excel spreadsheets of tracking reports for record keeping of monthly receivable and payable transactions with Vendors and Customers.

General Ledger analysis of all accounts for year- end reporting and prior year record reclassification for CPA tax preparation review. Work closely with CFO and Corporate CPA for accurate quarterly, mid-year and year- end audit.

Ability to spend long hours in intense concentration which requires attention to detail and high levels of accuracy to meet deadlines for monthly, quarterly and year end reporting of all bank tax compliance and financial processing.

Resolve financial problems by initiating corrective actions.

Utilize and maintain Chronicles2 within Microsoft Access for County Production Image Records for monthly reconciliations.

Vendor Reconciliations in Excel for tracking yearly cost expenses and image counts.

Financial Accountant Transfer Online, Inc. 5/2015–7/2016

Financial Statements, Balance Sheets, P&L GAAP Account Analysis, Revenue review. Multi Company Books Financial Reconciliations, 3-way Recons (Big Fish/QB/Main checking account). Import/Export Files between QuickBooks & Big Fish of ACH and cleared Client Trust Dividend Checks.

CEO Financials (A/P, Checking, Credit Cards, Utilities, Homeowner’s/Auto Insurance, Property Taxes, Pet Claim Forms). CEO Stock & Securities Recons. Mortgage Statement Recons. Prepared Audit Schedules and CEO Personal Financial Statements for Loan Applications.

Business & Personal Income Tax Reporting, Liaison with two outside CPA firms in preparation of documents for Year End Tax Reporting. Prepared and filed 1099 Tax Reporting for Shareholders with Yearli Software. Identified procedural improvements and revisions to software Big Fish Program to streamline process.

Full Charge Bookkeeper, QuickBooks Premier 2015. Accounts Payable, Accounts Receivable, Notes Business & Employee Loans, Petty Cash, Installation of QB 2015 software. Manage complex multiple tasks at one time.

ADP Payroll, bi-weekly (New Hire documents, PTO accruals, Timecard’s, Commissions, Direct Deposits, Retirement Pension Plans 401(k), Profit Sharing, and monthly GL journals). Healthcare/Aflac insurance programs.

Human Resources, New Hires, and terminations. Maintain documents (I-9) and employee records/files. Process FINRA applications for new hires. Assisted employees for problem solving. Management of parking permits, key fobs, and/or special projects/requests. Maintained employee performance initiative records. Mentored employees with cooperative work environment.

HR Seminar for Oregon’s Payroll PTO. Supervisory role of staff employees. Training employees in ACH Treasury Dividend accounting programs and duties.

Supervisory and management of co-workers with Accounts Payable review and approval for payments. GL Maintenance, accurate and detail oriented, balance and analysis of (Chart of Accounts in QB’s, complex multi book pass through journaling. Bank balance management of financial accounts (physical deposits, direct deposits/withdrawals, responsible for maintaining bank account funds for accurate distribution of sales and expenses. Making transfer of funds with money markets, main checking, multi company book accounts, wire accounts, treasury client trust accounts, Credit cards). Pay Pal accounts. Bank issuers and shareholders accounts and payment process in sales software Big Fish. Ach and Credit Card authorization set up and applying payments with invoices. Braintree Customer Credit Card payments with Big Fish/QuickBooks Bank Account.

Accounts Receivable cash management with ACH & Wires for stockholders Treasury Dividends with Key Total Treasury website for ACH beneficiary payments (create modify, update, apply and submit template of ACH payments for Issuers Dividends to shareholders. Maintain clients check printing process. Reconcile Issuers reserve/sub accounts for each Dividend cash payout. Key Capture Banking of check deposit with Panini Scanner (bank check deposit and cashing). Banking of voids and stop payments.

Implemented documentation to ACH Treasury Banking members for better financial system with ACH software program relating to procedural errors. Documentation of accounting office policy and procedures as it pertains to the duties of ACH Treasury Dividend Reporting, Imports/Exports between QuickBooks, and sales program (Big Fish).

Sales Reporting created Excel spreadsheets for financial reporting of sales and expenditures to/from clients as it relates to bank accounting of funds.

Real Estate Property Accountant Multi Services 2/2015-4/2015

Commercial and Residential Real Estate Property. Adagio Software for Financial Statements/Review and Approval of other co-worker’s accounts. Homeowner Association Property Management of accounts. Accounts Payable, Accruals, GL, Journal, and payment process.

Office Manager/Bookkeeper Transformation Wellness Center 11/2014-02/2015

(Health Care Management/Rehab) Non-Profit). TimeTrax Payroll Software, Bank Statement Reconciliation, ACH & EFT, Petty Cash & Bank Deposits. Accounting Policy and Procedures. Financial Statement Reports for Monthly Board Members Meeting, P&L Budget Reporting. Office Records Management. Client Expense Reports. EBT/Oregon Trail Card Program, Accounts Payable, Accounts Receivable, and Purchase Orders.

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