Barbara J. Cofield

**** ****** **. ***** **

National City, CA 91950

Home 619-***-**** Cell 619-***-****

E-mail: ad4v6u@r.postjobfree.com

SUMMARY

Seeking a challenging Administrative Assistant position where my communication and organizational skills would be of great value.

EXPERIENCE

Eastridge Workforce Solutions - Irvine Company, San Diego, CA APR 2023 – NOV 2023

Associate

Resolve customer service calls and request.

Answer Phone, distribute mail and prepare emails.

Activate and deactivate access cards and order keys.

Ensure management office is always presentable.

Maintain office and kitchen supplies.

Maintain security pass down spreadsheet.

Coordinate Conference room reservations.

Create general notices and communications to customers.

Complete general filing.

Pay Invoices in SAP Fior System

Create POs in SAP System

Maintain vacant suite and marketing material.

Support Sr Associate with paying invoices.

Equiliem (f/k/a) Block Staffing Services, East Brunswick, NJ APR 2021 – AUG 2022

Account Coordinator (Remote)

Enter recruited candidates from MSP into Job Diva (tracking System)

Send out candidate notification to Onboarding Team

Submit candidates in Beeline (web base portal) under Request # provided by MSP.

Accept candidates’ job offer.

Reach out to Candidate to Verify a start date for employment.

Upload Work order for payroll processing/Submit unsubmitted Time.

Update Reports for correct Timecard submitting.

Volt Workforce Solutions - Solar Turbines Kearny Mesa, CA AUG 2018 - AUG 2020

Structures Manufacturing Engineering Activity Support

Check Routing spreadsheet for part number review.

Look up part number for Routing in Baan

Look up part number for Drawing in Windchill.

Ensure that the Routing Cut List information matches Drawing information.

Data Entry

Verify Find Number (no. of pieces), pipe size, length of pipe, diameter of hole to be cut into pipe and distance from end of pipe to cut hole.

Verify dimensions of pipe (s).

Support Managers, ME, Design Engineers as well as Planners.

Review CIB Cards (Continues Improvement Board)

Order Office Supplies – Heavy Equipment

Volt Workforce Solutions - Solar Turbines San Diego, CA AUG 2017 - AUG 2018

Administrative Assistant

Set up and maintain department files/logbooks.

Ordering of office supplies/Parts thru Vallen Distribution

Copy, Scan, Fax, File

Data Entry

Receive, sort and route mail.

Prepare Supervisor Weekend Work Schedule

Process Purchase Request in Citrix

Support for all departments

Ordering of lunches

KPFF Consulting Engineers – San Diego, CA JUL 2017 - JUL 2017

Administrative Assistant

Receive and direct all incoming calls.

Greet clients, vendors, and other customers.

Scanned design drafts for vendors.

Maintain all kitchen and postage supplies.

Data Entry

Sort mail daily

Type letters for project bids

Set up conference rooms for meetings and lunches.

Ordering of catered lunches

Plaza Home Mortgage – San Diego, CA SEP 2016 - JUN 2017

Loan Registration Specialist

Prepare submitted loans for underwriting and purchase review.

Monitor new loan submissions from Broker/Correspondent portal.

Ensure that 3.2 file has been received and imported.

Verify the required disclosures and documents have been properly executed and in file.

Review and enter data in LOS.

Verify name for company and loan officer to match 1003 data.

Follow up with correspondents and sales team to resolve issues as necessary.

Stay current with State and Federal Industry regulations.

Administrative Office Assistant/ Receptionist JUL 2014 - SEP 2016

Receives and directs all incoming phone calls.

Emails and faxes

Order and monitor vendor services.

Monitor appraisal orders.

Validate AIRS Compliance delivery to borrower.

Print vendor services results to Data trac EDM file.

Sorts and post all mail daily.

Data Entry

Greets clients, vendors, and other customers.

Maintains all kitchen and postage supplies.

Order catered lunches

Assist loan setup or funding when volume warrants.

Process conditions & notifications for purchase reviewers & underwriters.

Perry Chrysler -Jeep, National City, CA MAY 2002 -JUL 2014

Receptionist/Administrative Assistant

Administrative Support

Customer Service

Greet Customers

Answering multiple phone lines/multi-task

Data Entry

Process Sales documents

Create spreadsheets on Excel & Word

Scan invoices

Create work schedule.

Distribute Sales pay vouchers.

City Hall Community Development Dept Coronado, Coronado CA APR 2014 - JUL 2014

Administrative Assistant

Provided paperwork for building permits.

Greet Customers

Answering multiple phone lines /multi-task

Data Entry - Coping, faxing, email.

Create folders for New Development, renovations, repairs.

Volt Workforce Solutions - Frito-Lay – Kearny Mesa, CA MAY 2012 - APR 2014

Administrative Assistant

Revenue Audit Control

PMCC Training

Maintain RSR Equipment Inventory/ Kitchen

Order Office supplies/Answer incoming calls.

DOT Daily Reviews, Log & File

DOT Renewals

CTA Auditing and Discrepancies

VCR’s daily review, Log & file

Verify DSD’s & verify with RSR’s.

Strong Follow up skills w/RSR’s cash o/s

Data Entry

Set up and schedule interviews for open positions.

Professional & Personal Development

Administrative Assistant

Receptionist

Networking Specialist

Print Production Account Coordinator

Insurance Claims Analyst

Customer Service Representative

Bindery Operations

Order Clerk/Analyzer

Accounting

Pricing Clerk/Biller

Data Entry Fax Machine Postage Meter CPT

10-Key Copier Printing SharePoint

Typing Filing ICD-9 Scheduling Calendars

Computer Literate Scanning Medical Terminology SAP

Angus Work Order System SAP FIor HID Safe Card System Create Travel Plans

EDUCATION

Chula Vista Adult School

Computer Applications

Graduate Cabot College

Medical Insurance Billing Specialist

Grossmont College

Accounting

Victor Valley Community College

Credits earned.

Victor Valley High School

High School Diploma

Contact this candidate