Covering Letter

HARISH G DAVEY

Flats # L* / **, 3rd Floor, Ayapakkam Main Road, Near ICMR, Ayapakkam, Chennai 600077. Mobile: 988**-***** / 807**-***** Email: ad4p3f@r.postjobfree.com Dear Sir / Madam,

Application for the post of Executive Secretary to Chairman/ MD/ Director/ CEO. I wish to apply for the prestigious post of Executive/ Personal Secretary/ Assistant for the employment in your esteemed organization; I am herewith elaborating my work experiences in CV for your kind perusal and consideration.

I got more than 33 years of work experiences which has given me the expertise to handle the office independently and currently working as Executive Secretary cum Admin in Fuso Glass India Private Limited since April 2022. Previously worked as Executive Secretary to Vice Chancellor, in Saveetha University, (Saveetha Institute of Medical and Technical Sciences) Thandalam Campus, Chennai – 602105.

In addition, I am well versed in the HR and Office General Administration Department. Also I’m well versed in the Property Development Department for the Documentation in connection with the Registration of the Property and Housing Loan for the Customer. Worked in various department of the NBFC company viz., Accounts, Shares, Deposits, Hire Purchase and Merchant Banking in addition the above departments.

With my vast experiences and domain knowledge in the similar capacity as mentioned above makes me qualified for the post.

If I am given an opportunity I assure you that, I will put forth my overall experience to the growth of the organization and see that the organization keep up the systematic approach in all avenues. Expecting an opportunity to prove my skill sets and understand your requirements. I look forward to hear from you to serve and earn your long lasting goodwill. Thanking you,

Yours Sincerely

HARISH G. DAVEY

988**-*****

Curriculum Vitae

PERSONAL DETAILS

Name : Harish G Davey

Age / Date of Birth : 57 Years / 27.04.1966.

Nationality : Indian

Religion : Hindu – Gujarati Brahmin

Language Known : English, Hindi, Gujarati, Tamil.

Computer Proficiency : Completed DCA (Diploma in Computer Application) Known MSword, Excel, windows, Internet, Outlook,

email, Power point.

E-Mail ID : ad4p3f@r.postjobfree.com / ad4p3f@r.postjobfree.com Contact No : 988-***-**** / 729-***-****

Communication Address : Flat No. L5/1, TNHB Flats, 3rd Floor, Ayappakam Main Road, Next to ICMR, Ayapakkam, Chennai 600077.

Salary Drawn : INR 4.08 LPA.

Reason for looking for a job change: Better growth and financial enhancement to look after my family daily needs.

OBJECTIVES

I want to work with a well renowned organization which gives me the opportunity to grow in a challenging environment to display my capabilities to the entire satisfaction of the management and learn the unlearn. EDUCATIONAL QUALIFICATIONS:

Education

Qualification

Institution

Year of

Passing

Percentage

of Marks

D.B.A

NATIONAL INSTITUTE OF

MANAGEMENT BUSINESS, Chennai-20.

2013

66%

PLUS TWO

AB PAREKH HIGHER SECONDARY SCHOOL

Chennai – 3.

1985 73%

S. S. L. C.

AB PAREKH HIGHER SECONDARY SCHOOL

Chennai – 3.

1983 42%

EXPERIENCE IN VARIOUS CAPACITIES:

EXCELLENT IN :

Managing the Team.

Strong administrative and communication skills (written, verbal, telephonic)

Maintaining files more than 1200 files/ documents / records.

Fixing appointment /Maintain mails / Arrange meetings / MOM & other day today Administrative Activities.

High level of professionalism and ability to interact with other executives both internally and externally.

Strong attention to details

Coordinating of all Office Facility & Admin Operations.

All Facility Management- Coordinating & Control.

Maintaining Access Control Systems.

Vendor Management.

Transport Management.

Cafeteria Facility Management.

Interacting with Hotels, Travel Agents and vendors.

Scanning the candidates.

Recruiting, Selecting the candidate.

Implementation of HR policies, staffs’ safety & Control.

Payrolls process.

Submit weekly, Monthly reports to Managing Director/CEO.

To prepare MIS Report & PowerPoint Presentations.

Client Management.

Maintain Invoices & Vendor data base.

Credit & Debit control.

Handling Cash / Dealing Bank Activities / Foreign currency. (Forex). 33 Years - Administrative Manager, HR Generalist, Executive Secretary, Facility Manager, Customer Relation Executive, Branch Executive, Receivable cum General Cashier. ADDITIONAL SKILLS:

E-Mails, Internet communication.

HR Communication & HR Databases.

Recruiting, selecting, & past.

Staff implementation.

Maintaining Records & Data’s (scanning).

Look after all the Secretarial works / Administrative / Facility Management works.

Booking Air Tickets / Travel Arrangements.

Conducting the weekly & monthly meetings.

Weekly & Monthly Reports to Managing Director.

Vendor Management. (Creditors & Debtors)

Maintaining confidential documents.

KNOWLEDGE:

Knowledge and application of sales & servicing techniques such as: Seek Opportunity, Rapport building, sells on emotion, ownership, building value in the product and up selling. PERSONAL SKILLS:

Can handle various aspects of Admin, HR, Facilities, Secretary, and Accounts & Cash .

Able to work independently and also as a team player

Excellent Written and Communication Skills.

Excellent active listening skills

Quick thinking and Comprehensive Problem Solving skills.

Ability to multi task & handle people efficiently.

Capable of handling people from various aspects simultaneously.

Ability to deal with people diplomatically.

Executive Secretary – Job Responsibilities.

Supervise the CEO's Office, execute and maintain office standards, policies and procedures.

Provide decision making support on crucial matters; support him on day-today business operations.

Follows ups with all the HODs relating to any deviations of standard and report to the CEO.

Follow ups with marketing team about target achievement.

Handling Customers/employee grievances and address it through proper channel.

Electronic Calendar Management, which requires skills to effectively prioritize and schedule the CEOs appointments.

Supervising day to day Management of office and all business verticals, liaisioning and follow up with all the respective offices and business locations for required information and reporting to the CEO.

Supervising from CEOs office Recruitment, Joining, vacancy, performance reviews, induction and other HR related functions and also to review housekeeping, safety, security etc. related to office.

Prioritizing meetings and actionable and independently handling time management as per CEOs schedule.

Coordinating and prioritizing the daily activities of the CEO & performing the administrative functions in support of the CEO.

Deal with confidential information in a discreet and appropriate manner; maintain the security of the executives’ records and files.

Gather, compile, verify and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations and news releases.

Prepare documents and presentation; reports, screening and responding to incoming correspondence, inquiries and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

Screen, analyze and prioritize incoming and outgoing mails and calls, bringing potential problems to the CEOs attention, determining who and / or what issues warrant his immediate attention.

Maintain Superior's agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes.

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for Superiors.

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost- effective orders.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Handle and execute any job assigned by the superiors.

Office Administration Activities

Canteen administration.

Transportation arrangements for workers and staffs.

Annual day and all religious functions conducting and coordinating.

Checking and preparation of OT list and its payment.

Scrutiny and passing of Vendors and security bills for payments.

Scrutiny and passing of caterers bills for payments.

Other routine office work and general housekeeping.

Day to day administration activities.

Petty CASH handling.

HRM Activities

Assisting Manager HR during recruitment.

Manpower arrangements for shifts.

Preparation of MIS report.

Preparing Appraisal reports of workers / staffs for confirmation / revision of wages.

Preparation of employee’s attendance details for payroll purpose.

Preparation and scrutiny of details for Payroll confirmed employees and company trainees and Contract employees.

Monitoring and scrutinizing overtime wages

Salary & Wage Administration.

Maintenance of all employee’s personal files.

Monitoring timely disbursement of wages to Contract employees.

Monitoring timely disbursement of wages to employees.

Conducting Exit interview.

Preparing a Full and Final Settlement for resigning employees. Training and Development

Identification of training needs based on the individual performance and organization requirements through competence matrix.

Preparation of training calendar

Implementation and organizing training programs.

Conducting Feedback survey

Coordinating ISO Certification works.

Coordinating all Customer Audits

Statutory Compliances

Facilitate and Follow up for statutory licenses and approvals under various Acts.

Monitoring the maintenance of statutory registers under Factories Act, 1948 and other various relevant Acts.

Coordinate with TNPCB and follow up for Consent to Operate and Consent to establish, other various relevant filling of returns.

Timely filing of all returns under Factories Act and other various relevant Acts.

Monitoring ESI calculations, remittance of challans and filling of returns

Monitoring PF calculations, remittance of challans and filing of returns and handling of PF claim settlement, transfer, etc.

PREVIOUS COMPANIES WORK EXPERIENCE:

1. Currently working as Executive Secretary cum Admin since April 2022. 2. Previously worked as Executive Secretary to Vice Chancellor, Saveetha University - SIMATS, Thandalam Campus, Chennai 602105 for 2 Years and 8 months. 3. Worked as an Executive Secretary cum Admin Manager in UK Facility Services Private Ltd for one year

4. Worked as Asst. Manager – Admin cum Executive Secretary to MD in Dugar Properties Private Ltd for 8 years.

5. Worked as Asst. Manager-HR in Dugar Housing Developments Ltd for 9 years. 6. Last worked as Senior Assistant in Dugar Finance India Ltd for 14 Years 7. Worked as a Counter Salesmen in Boston Garments, a readymade showroom for 6 months.

8. Worked as a Bill collection clerk in Sanjay Light House, Electrical Goods shop for 6 months.

Yours Sincerely

HARISH G DAVEY

988**-*****

Date: 2 3 / 0 3 / 2 0 2 3

Place: Chennai – 600077.

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