PATRICIA B. KALEEBU

***** ****** **** **, ***********, Virginia 20120

ad4dcz@r.postjobfree.com 703-***-****

GRANT AND CONTRACT FINANCE DIRECTOR

Career Summary: Experienced and cost-control focused professional with demonstrated history of creating program financial frameworks, policies, and operations for accuracy and efficiency in the preparation and analysis of financial reports, budgets, and forecasts related to grant portfolio funding for global projects. Adeptly maintain complete accuracy in accounting functions and contract / proposal management.

Efficiency-oriented while training and mentoring teams of local and field-based staff in administering financial processes to include projections, forecasts, trend analysis, and surveys for grant awards and sub-awards. Strong leader with global experience. I am a US Citizen.

Financial and Grant Management Competencies

Grant Award Administration

Financial Technology Integration

Cost Analysis and Forecasting

Strategic Planning and Implementation

Contract Compliance and Oversight

Proposal Creation and Modification

Regulatory Compliance

Reporting and Accounting Management

CAREER EXPERIENCE

FOOD FOR THE HUNGRY

GRANTS FINANCE DIRECTOR – BUDGET SIZE - $200 MILLION

Responsible for all aspects of grant financial activities ranging from budgeting, reporting, cash flow, grants expense tracking and analysis for all institutional funding. Provide leadership to the grant finance unit and work collaboratively with Field Offices (FO) and Global Service Center (GSC) to ensure grants are managed in a financially sound manner. Provide support/training to field office-based grant finance personnel and build capacity in grant finance to ensure effective and efficient utilization of donor resources to accomplish grants objectives.

Essential Functions:

Responsible for monthly, quarterly, and annual internal and external financial, budgetary, and accounting reports of considerable complexity requiring independent judgment, initiative, and extensive knowledge of the organization, accounting, and policies and procedures of various international and federal funding agencies.

Oversees cash management of all grants and contracts including preparation of requests of funds from grantor agencies. This includes ensuring funds are drawn from the donor on a timely basis to ensure adequate cash flow for grants operations.

Reconciles and monitor receivables and pursue unpaid billings where applicable as well as coordinate fiscal closeout of grants in a timely manner.

Responsible for all donor financial reports prepared at FO and GSC to ensure they are accurate, timely and align with FH financial records and in compliance with donor approved budgets.

Develops and reviews guidelines on grant accounting processes.

Maintains active engagement and represents FH with external audiences (including USAID) as an expert within the USG grants industry.

Oversees review of charges to grants for conformity to budget and donor’s stipulated regulations; ensure Indirect costs calculation are in line with approved allowable rates and required matching costs are appropriately recorded and tracked within the grant.

Responsible for grants expense tracking and analysis to ensure their related cost shares including federal, public, and private grants are handled in accordance with applicable donor regulations such as USG, United Nations, and other institutional donors.

Reviews and monitor grant expenses to ensure proper accounts allocation in line with the donor grant budget and regulations.

Maintains consolidated backlog files for all grants to help in strategic decision making in the organization and prepare relevant reports for monthly and quarterly business review meetings.

Seeks out systems for improvements to accounting practices.

Interprets fiscal accounts and records to grant agencies.

Coordinates with internal and external auditors for grant specific audits.

Leads in the preparation and coordination of schedules for the Uniform guidance audit.

Leads in NICRA formulations following completion of the annual global audit.

Other duties as assigned.

WORLD HOPE INTERNATIONAL

CONTROLLER

Essential Functions:

Reviewing grant financial reports for completeness, accuracy, and compliance with the donor’s reporting requirements.

Reviewing the country and headquarters bank reconciliations and investment accounts reconciliations.

Ensure proper filing of documents in Non-Profit Plus. This module is used to track all the projects federal funded and privately funded projects by major donors.

Perform the month end close including recording all financial activity, reconciliation of accounts, and maintenance of financial software structure (e.g., accounts, projects, etc.). Follow applicable non-profit best practices and US Generally Accepted Accounting Principles (GAAP).

Reviewing and approving the ACH, positive pay and wire transfers.

Reviewing the monthly financial reports for the La Gonave Hospital board meetings.

Preparing the WHI Haiti monthly financial reports and the corresponding bank reconciliation.

Prepared the Comerica and USB monthly journal entries for investment banking.

Reviewing the monthly bank and petty cash reconciliation statements.

On-going: working with heads of Dept to ensure proper access to Acumatica as they review the Actual vs Budget monthly financial reports.

Annual State Filings: Assure compliance with all federal and state laws and regulations, including promptness of required filings and payment of any tax liabilities.

Ensure a proper set-up of the financial systems for Social Ventures such as La Gonave Hospital and FRY FRY projects.

Financial Reviews:

Coordinating the weekly financial country meetings.

Reviewing the monthly financial back-ups and uploading the files in Acumatica.

Proposal Budget:

Leading the proposal budgeting process.

Reviewing the funding pipeline for future awards.

Audit and 990

Coordinating the 2019 & 2020 audit exercise and supporting the CFO on the 990 IRS Tax Return.

Coordinate the annual audit process, ensuring a prompt response to the audit teams leading to a successful and unqualified closure of each annual audit.

Grant financial management:

Developing tools that can help monitor grant and foundation budgets in NPP (Non-Profit Plus).

Working with country programs to update information in NPP (Acumatica).

Asset/Inventory management:

Review the assets and inventory registers for La Gonave Hospital.

Review the asset disposal processes and internal controls governing both assets and inventory items.

Internal Controls:

Pending is the cost allocation policy for the projects and developing grant guidelines and procedures in if the company won a USG funded project.

Sub-grantee management:

Prepare the pre-award surveys for contracts and grants at the proposal level and the capacity assessment tools from the Prime Agencies.

Future opportunity: Developing the sub-grantee training materials if WHI wins the USG award as the prime agency within the Consortium.

Capacity Building:

Incorporated short trainings sessions in our weekly finance meetings.

Building a full capacity building program for US funded programs.

Human Resources:

Reviewing the bi-weekly payroll and pension plans. Coordinating any issues causing variances in the HR payroll and pension systems.

Financial support during disaster management and mitigation initiati

SOS-USA CHILDREN’S VILLAGE

DIRECTOR OF FINANCE AND ADMINISTRATION

All Essential Functions:

Accounting & Financial Records

Enforce SOS-USA financial policies and procedures.

Perform the month end close including recording all financial activity, reconciliation of accounts, and maintenance of financial software structure (e.g. accounts, projects, etc.). Follow applicable non-profit best practices and US Generally Accepted Accounting Principles (GAAP).

Coordinate with solicitor teams to appropriately record revenue, in-kind contributions, and expenses.

Promote special projects that continually improve systems, processes, or utilize technology more effectively.

Serve as administrator and resident expert of accounting software including training new staff, as appropriate.

Oversee accountant activities that may include processing of incoming/outgoing transactions including donor receipts, checks preparation, wire processing, & recording ACH activity. Clarify or resolve questions and issues that arise during processing.

Support accountant position in vendor compliance, file maintenance, etc.

Assist with outsourced payroll processing and other administrative back-up support, as necessary.

Treasury Management

Maintenance of all financial relationships including banking, commercial credit card program, and investments. Serve as administrator for relevant online access and tools.

Manage cash flow including plan for monthly grant transfers, plan security maturities, and strategize on methods to minimize fees.

Implement or update software/ tools as systems evolve.

Budgeting and Planning

Support SOS-USA budget and planning processes.

Coordinate with International Finance Office to contribute to federation planning, budgeting, and reporting processes.

Setup budget import and maintain relevant reports in accounting system and templates.

Financial Reporting and Compliance

Prepare reporting for internal distribution for departments, finance committee, and board.

Manage annual audit engagement, prepared-by-client process, fieldwork, and follow-up meetings, as necessary.

Manage tax engagement. Gather relevant data and prepare schedules for annual Form 990 reporting.

Support Accountant with outsourced charitable solicitation registrations, corporate annual reports, and registered agent.

Assist with other reporting and analysis, as assigned, for example, workman’s compensation audit.

With Donor Restriction – Gift Stewardship

Facilitate significant donor gifts and grants through relevant international finance office processes and systems. Clarify &/or resolve any issues through coordination with solicitor teams and international finance office.

Track and monitor progress to complete funding transfer/grant terms.

Coordinate with international shared treasury services team to manage monthly aggregated transfers.

Support solicitors during donor proposal budgets, financial reporting process, and clarification of treatment of new funds as received.

Payroll Management:

Prepare the bi-monthly payroll and schedule invoices for payroll related activities such as 401K, Health Insurances and SMART Trip benefits.

Submitted compliance reports such as form 5500.

Liaison with the payroll and benefits service providers.

EDUCATION DEVELOPMENT CENTER

CENTER UNIT FINANCE MANAGER III

Oversee some aspects of financial and the contractual aspects of Grants and Contracts administration including donor reporting (accruals and quarterly), building capacity of the field office finance officers and Chief of Parties in some cases, preparing monthly pipeline analyses and re- programming and re-budgeting processes. Other skills include communicating clearly and courteously; developing and maintaining positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and working respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.

Responsible for advising the Finance Director and management team on business matters related to the Center’s fiscal viability, including annual projections, forecasting, profitability, contractual and other issues, as well as financial oversight of all projects and G&A expenditures.

Essential Functions:

Creates systems to analyze and manage budgets; reviews and approves budgets; monitors progress.

Seeks methods to streamline/automate budget monitoring systems.

Develops performance indicators to assist with evaluating budget performance and improving expenditure forecasts.

Analyzes and monitors spending.

Analyzes and monitors terms and conditions of major sub-contractors.

Develops a system to monitor incremental funding and to ensure that additional funding requests are made in a timely manner.

Conducts financial reviews and approves reports.

May oversee maintenance of center resources, personal information, contacts, proposals, and publications.

At times may be responsible for more than one center.

Works with Center Directors and Senior Staff to prepare and monitor budgets for proposals, projects, business plans and G&A Accounts.

Consults with Accounting and Office of Sponsored programs to facilitate budget development and project/division financial management processes.

Works with proposal development staff to ensure compatibility between cost proposals and budget monitoring system.

Coordinate financial projections meetings.

In co-operation with Center Directors collaborate closely with directors of certain large grants/contracts and centers to ensure that projects/centers come in on budget by:

-Providing guidance and oversight on center/project financial management.

-Participating, as appropriate, in the resolution of financial issues.

-Modeled standards of accuracy, timeliness and adherence to policies and guidelines – that enable others to perform with due diligence.

In conjunction with project and center directors, may train junior staff on forecasting, trend analysis and budget monitoring.

Field work.

SNV-USA INC., BETHESDA, MD.

ACCOUNTING MANAGER

Oversee all financial and some of the contractual aspects of Grants and Contracts administration including donor reporting and invoicing, monitoring, and training field offices, monitoring of burn-rates, compliance, A-133 audits and proposal budget revisions and agreement management. Support SNV-USA organizational accounting function in support of SNV USA’s operations; coordinate all grant phases from the award stage to close-out stage. Support and training country finance teams in financial management; using advanced excel programs such as pivot tables in reviewing and analyzing the monthly accounting data and tying it to corresponding support documentation; providing on-going training and guidance.

Manage $50M grant and Gates foundation portfolio funding for eighteen projects across sixteen countries. Direct A- 133 auditing processes; research, identify, and resolve issues at national and local levels by providing feedback to both the country teams and the Maryland backstopping team. Handle A/R, A/P, invoice payments, annual Gates Foundation reports and budget modification processes. Establish SOPs for sub- award administration; collaborate with headquarters, field program offices, and finance staff.

Administer approval, compliance, and administrative closeout procedures for awards and sub-awards. Manage projections, forecasts, trend analysis, pipeline analyses which are tools that mitigate against exceeding current obligations, burn-rates and pre-award surveys for proposals, modifications, compliance, and distribution processes. Assist SNV Country offices in reviewing and discussing reconciliation reports which compare the project expenses and the SNV US project entries, combined with streamlining project financial review and reporting processes. Planning field reviews: ensure compliance with Uniform Guidance /Super Circular, review the recently revised USAID COFAR (Council on Financial Assistance Reform), USAID contracts (Federal Acquisition Regulations & AIDAR), Mandatory Standard Provisions, OMB Super Circulars and USAID Full Cost Recovery technicalities (NICRA and Overheads). Maintain databases of SF425 financial reports, sub-contract, and sub-grantee financial reports agreements.

Contracts and Grants Administration Support; advise/assist local and field business development and program staff regarding key grant and contract compliance issues. Provide Project Staff in the Maryland office with advice and interpretation of contract requirements; Respond to external and internal audit requests in preparation for the A-133 US Gov't audits; NICRA transition worksheets and calculations; Coordinate with program staff to ensure contract requirements are fulfilled. Maintain current knowledge of relevant contractual procedures and practices. Treat country offices as highly valued clients by setting up regular Skype call meetings. Screen job applications, conduct in-person and remote interviews, administrative skill tests and recommend top candidates to the hiring manager.

Corporate Accounting tasks: support the SNV USA accounting function during the monthly and annual close. Managing the Bank Accounts, 401K and TASC plans, Quick Books Administration and PMS (Payment Management System) – USAID DHHS Administration and management.

Key Contributions

Effectively meet cost share requirements through accurately interpreting budget implications of USAID co-operative agreements.

Monthly, Quarterly and Annual financial reporting for projects which are funded through USAID co- operative agreements and contracts (such as CPPF, Fixed Price, IDCs, T&M types) agreements, private donors such as Gates Foundation, Blue Moon Foundation, Ford Foundation, Dubai Cares and assist in periodic budget modifications.

Serve as key resource for Field Teams, Program Teams, and Corporate Finance teams; advise technical specialists, directors, and field office staff on finance, operations, contracting, sub- grantees, procurement, administration and coordinate one on one meetings with partners and country programs.

Align performance with grant income projections through developing and executing annual program operating budget for both co-operative and contracts agreements and foundations.

Adeptly co-facilitated the start-up meetings, financial support at implementation and close-out meetings of USG funded projects and ensured on-going capacity building of country finance teams. Additionally, I attended a USAID Contracts management training at Inside NGO.

WORLD VISION INC., WASHINGTON, D.C.

SENIOR FINANCE OFFICER

Oversee financial management processes and programs for regional consortia and/or sector-specific portfolios of cash grants; coordinate all grant phases from initial proposal to contract close-out. Manage

$170M grant portfolio funding for 17 projects across 16 countries; handle data for ~$138M sponsorship portfolio. Direct A-133 auditing processes; research, identify, and resolve issues at national and local levels. Manage A/R, invoice payments, and budget preparation. Establish SOPs for sub-award administration; collaborate with headquarters, field program offices, and finance staff. Administer approval, compliance, and administrative closeout procedures for awards and sub-awards. Manage projections, forecasts, trend analysis, and pre-award surveys for proposals, modifications, compliance, and distribution processes. Conduct field reviews; ensure compliance with CFR 215, CFR 230, A-133, Mandatory Standard Provisions, CFR 228, Monetization guidelines and the recently revised USAID COFAR. Maintain databases of SF425 financial reports, contracts, and agreements.

Key Contributions

Effectively meet cost share requirements through accurately interpreting budget implications of food assistance grants (WFP, USDA, Commodity, 202e, ITSH, freight and monetization), USAID co- operative agreements, DOL child labor programs, private donors such as Gates Foundation and assist in budget design.

Serve as key resource for consortia teams; advise technical specialists, directors, and field office staff on finance, operations, contracting, sub-grantees, procurement, administration and coordinate one on one meetings with partners and country programs.

Align performance with grant income projections through developing and executing annual program operating budget for co-operative agreements, micro finance projects and food assistance grants.

Adeptly co-facilitated fifteen workshops in start-ups, grant management training and capacity building. Additionally, I attended a USAID Contracts management training at Inside NGO.

KURET REGIONAL OFFICE, KAMPALA, UGANDA (WORLD VISION INTERNATIONAL)

REGIONAL FINANCE DIRECTOR

Managed all operations critical to establishing regional office finance department and leading teams providing financial management for East Africa consortia participating in $20M US DoL award leveraged,

to combat child labor extremes in East Africa. Developed budgets, prepared financial reporting templates, and report timelines. Developed internal control policies and guidelines for office administration, HR programs, and sub-agreement funding processes. Managed assets and inventory programs; oversaw audits; and managed capacity building. Coordinated field review visits across national offices and remote partner projects.

Key Contributions:

Coordinated successfully with line ministries, NGO entities, universities, and consortia agencies to ensure sound financial management of grant funds.

Served as key contact for consultations with technical specialists, chief of party, and the full range of field office staff; managed meetings, financial reviews, and start-up/close-outs.

SOUTHERN AFRICA FOOD EMERGENCY RELIEF PROGRAM, BLANTYRE, MALAWI (WORLD VISION MALAWI)

GRANT FINANCE MANAGER

Prepared and managed processes and programs for Grant Finance Department for $8M relief program. Led Grant Finance Team. Created and initiated department-wide SOPs for internal control and office administration. Oversaw audits, HR programs, and team supervision processes. Launched financial management reporting tools and systems; created forecasts to track fund streams.

Key Contributions:

Increased team-wide bench strength through encouraging professional development among colleagues.

Chosen to co-facilitate grants management training program for all relief program staff.

Led efforts for launching the financial capacity building initiative for US government and World Vision regulations.

WORLD VISION UGANDA, KAMPALA, UGANDA (WORLD VISION UGANDA)

PROGRAM FINANCE ANALYST / GRANT ACCOUNTANT

Oversaw administration of $4M budget funding for nineteen government programs for NGO organization. Managed team of accountants and book-keepers; developed policies and procedures; and oversaw audits processes. Managed quarterly reports analysis and reporting procedures.

Key Contribution:

Strengthened succession planning within grants department through effectively mentoring project accounts.

Sustained accuracy in asset, inventory, and audit tracking through keen diligence.

Key team member assisting establishment of Grant Finance Department.

EDUCATION AND CREDENTIALS

MBA – work in progress.

MAKERERE UNIVERSITY COLLEGE, Kampala, Uganda – BBA, Accounting, 1998

Certifications: Sun-systems Certified ~ Certified Grant Finance Manager ~ Certified Grants Trainer, Quick Books Pro, Cost Point, Financial Edge, Acumatica, Microsoft Dynamics and Power BI (Intermediate) Inside NGO – USAID Regulations and Procedures and Contracts Management, Opening and Closing an office and Full Cost Recovery (NICRA and Overheads).

Languages: English, Swahili, Runyankole (Ugandan), Luganda (Ugandan)

Technologies: Microsoft Office (Word, Excel, PowerPoint, Outlook), Share Point, One Note, Teams, Google Meet

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