Resume

Executive Assistant Human Resource

Location:

Detroit, MI, 48227

Posted:

April 25, 2024

Contact this candidate

Resume:

Stephanie Tanksley

Mobile: 313-***-**** ~ Email: ad491u@r.postjobfree.com

Dear Human Resource Administrator:

Attached is my resume in application for the Senior Executive Assistant role currently available within the organization. With exemplary C-Level support experience, I am a creative, analytical person who has acquired the skills, expertise, and business acumen to perform admirably in this position. I have had opportunities to support public and private entities' efforts to attain organizational goals and business growth initiatives in my previous roles.

I most recently supported the CEO and President of Lordstown Motors, LLC. My role involved close collaboration with the CEO on a range of projects, including supporting the oversight of short-term and long-term priority lists. I handled highly confidential documents, managed key relationships internally and externally, and compiled reports from multiple executives for the CEO. Additionally, I coordinated complex document creation and updates, conducted research, drafted sensitive communications, and meticulously planned the CEO's meeting and travel schedule.

I previously supported the Director of Applications and Platforms, at Ascension Hospitals under my TEK Systems contract role. My primary tasks were drafting communications, meeting scheduling and preparation, travel. I also supported the CEO and CFO of Harvest Sherwood Foods, with cost savings projects, calendar management, board meeting preparation, domestic travel, sales conference logistics, and team-building activities. Some events had budgets of over $100K each. I also managed monthly expense report submissions of more than $250K of AMEX expense tracking and was able to reduce those expenses by approximately 30%.

I supported the Executive CEO, Group Chairman of MSX International, the VP of Global Human Resources (MSXI), the VP of Treasury, Mergers and Acquisitions (MSXI) and the President of Geometric Results, Inc. I managed multi-leg travel arrangements (domestic and international) and complex global calendar scheduling. I also performed notarial, and state apostille acts, as well as coordinated international consularizations, i.e., Brazil, Netherlands, and China. I have led the planning of the annual Leadership Team global events under the direction of the CEO and CHRO, along with several other high-profile meetings (ten or more executives). I also supported sales executives by providing PowerPoint proofing/formatting and securing printing binding services while ensuring corporate standards were maintained, and the annual CES tech show participation annually. I also processed invoices for payment and following up with accounting when necessary. In addition, I supported the welcoming and onboarding of new executive-level employees.

In prior roles, I supported the CEO of the Early Childhood Investment Corporation with the HR administrative operations of the organization. I provided document management oversight for the Executive Office, including reviewing and logging all communications received from State legislators, and assurance of proper handling of requests for information. During my tenure at Lafarge North America, I supported the President of the Lakes and Seaway Business Unit (annual budget of more than $70m and over 900 staff). I managed the business unit's yearly office budget of more than $500K, which included the events and meetings budgets. While serving at Detroit Public Schools, I served as the Assistant Project Manager 2005-2006 and 2006-2007 Enrollment Campaigns. I transitioned to Project Manager for the 2007-2008 Enrollment Campaign ($1.5M budget) where I supervised the marketing team and numerous print and digital collateral material projects.

I have drafted policies, created flyers and newsletters, and developed marketing plans. I've taken Board meeting minutes and created resulting task lists. I possess strong multi-tasking and organizational skills, excellent interpersonal skills, and am quick to adapt to new environments. I exhibit a high level of professionalism, integrity, and the ability to maintain the strictest confidence. I also possess strong technical skills in software usage (Microsoft Office 2016, Visio 2013, and Adobe CS2).

I am very interested in the Senior Executive Assistant role. If further information is needed, I may be reached at 313-***-**** or via email at ad491u@r.postjobfree.com. I am looking forward to meeting with the Recruitment team, as I am excited to learn more about this opportunity, your organization, and its goals.

Respectfully submitted,

Stephanie Tanksley

Mobile: 313-***-**** ~ Email: ad491u@r.postjobfree.com

PROFESSIONAL SUMMARY

"Identify - Quantify - Examine - Enhance - Manage"

I am a resourceful and team-oriented professional with progressive experience in the successful support of privately and publicly operated, multi-divisional organizations. I have supported C-level executives through open channels of communication and cooperative relationships with executives and staff. I desire an executive-level support position in an environment with responsibility, stability, and growth.

QUALIFICATIONS

Executive Office Management

Project Management/Administration

Budgeting, Accounting, and Recordkeeping

Preparation of Multi-Media Executive Level Reports

Global Event Planning and Execution

Licensed Notary

EMPLOYMENT HISTORY

Lordstown Motors Company, Farmington Hills, Michigan, 03/2023 – 11/2023, Company bankruptcy proceedings

Senior Executive Assistant to the CEO and Executive Chairman

Worked closely with the CEO on a variety of projects and monitored progress on short-term and long-term lists of key priorities. Handled highly confidential document tracking, signature acquisition, and coordination with professional service providers.

Built, developed, and supported relationships with key stakeholders internally and key partnerships externally; regularly collaborated with other senior executives and their Business Operations teams.

Formulated and compiled succinct reports for the CEO to understand task status and what needed to be addressed; advised on situations that required additional support or escalation.

Coordinated projects across multiple functions to plan for large, high-profile events ranging from product launches to national all-hands productions, off-site, and team-building activities.

Conducted research, fact-checked existing work, and prepared regular briefing reports and summaries – took ownership of some tasks and provided regular support on others.

Drafted talking points and emails on behalf of the CEO, handling extremely confidential and sensitive information.

Created travel itineraries, considering time zones, weather delays, and traffic, and continuously reviewed the CEO's schedule to build in time for follow-ups.

TEK Systems, Remote, 2/2022 – 08/2022 - Contract

Senior Executive Assistant Communications Specialist

Developed and designed slide decks for Ascension's executive digital applications and platform leadership.

Worked with Domain Owners, leaders, and executives to gather required information to develop organizational communication on strategic initiatives.

Developed communication media to look aesthetically pleasing, informative, and impactful. Updated and revised communication sites using Google Docs and other methods.

Arranged travel, hotel accommodations, meeting coordination, group dinners, and team-building activities.

Harvest Sherwood Foods, Detroit, MI, 1/2021 – 08/2021, CEO Resigned Position Eliminated

Senior Executive Assistant Chief Executive Officer

Managed office, vendor services, and budgets. Reviewed spending for companywide cellular, invoice, packing slip, and other printing costs, and consolidated nationwide office supplies. Initiate cost savings estimated savings were $1.2M over the life of contracts.

Communicated directly on behalf of the CEO, Vice Presidents, and other executives to their direct reports after staff meetings relative to task tracking and timeline adherence.

Researched, prioritized, and followed up on incoming issues, and concerns addressed to executives, including those of a sensitive or confidential nature, executing an appropriate course of action, referral, or response.

Provided leadership and managed various special projects for the executives, some of which may have organizational impact.

Participated as an adjunct member of the Executive Team, including attending required meetings and reporting on status and activities, interviews, and policy development.

Arranged domestic business travel and proactively coordinated the pre-planning of trips for various internal functions. I also negotiated rates of hotel contracts for group meetings.

Submitted expense reports on behalf of Executives, reconciled Amex statement (quarterly spend $.8m)

Lead National Administrative Assistant team.

Harman International, Novi, Michigan, 12/2019 – June 2020, Covid Layoffs

Senior Executive Assistant Chief Technology Officer

Arranged domestic and international business travel, and proactively coordinated the pre-planning of trips with various internal functions while scheduling and maintaining calendar appointments.

Submitted expense reports on behalf of Executives. Expedited passports, visas, and other international entry requirements for many HARMAN sites.

Maintained executive-level schedules, including calendar management, and meeting setup, and prepared and distributed itineraries, and other business documents.

Maintained and updated department SharePoint and Microsoft Project. Prepared and composed correspondences, monthly reports, memorandums, and presentations using advanced features in MS Word, Excel, and PowerPoint. Compiled documents and PowerPoints for international meetings and facilitated global web-based presentations, Teams, WebEx, and Google Meets.

MSX International, Detroit, Michigan, 08/13/2013 – 12/31/2019, CEO Retired

Senior Executive Assistant C-Suite, Detroit, MI

Communicated on behalf of the Group Chairman and Executive CEO, Vice Presidents, and other executives to their direct reports, relative to tasks documented during staff meetings.

Researched, prioritized, and followed up on incoming issues and concerns addressed to executives, including those of a sensitive or confidential nature, executing an appropriate course of action, referral, or response.

Provided a bridge for smooth communication between internal and external contacts while demonstrating integrity to maintain credibility, trust, and support with senior management staff.

Provided leadership to build relationships crucial to the organization's success and managed a variety of special projects for the executives, some of which may have had organizational impact. Participated as an adjunct member of the Executive Team, including attending required meetings and reporting on status and activities.

Completed critical aspects of deliverables with a hands-on approach, including drafting correspondence and other tasks that facilitated project completion, often with deadline pressures. Prioritized conflicting needs and handled matters expeditiously and proactively.

Worked closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately (tickets, tables, RSVPs, and more.)

Arranged complex and detailed global multi-leg travel for executive team members. Coordinated meetings, ground transfers, and team dinners. Created itineraries, and meeting agendas, and ensured the executives' schedules were documented on their calendars in addition to emergency travel packs.

Compiled documents and PowerPoints for international meetings and supported the facilitation of global web-based presentations, Teams, WebEx, ATT Connect, Go to Meeting, Blue Jeans, and others.

Archer Corporate Services, Belleville, Michigan, 02/2012 – 04/2013

Senior Executive Assistant C-Suite

Supported the CEO by performing a wide array of administrative duties, including maintaining calendars, scheduling appointments, coordinating travel, and preparing all documentation and materials needed.

Retrieved data from various systems and spreadsheets to prepare reports, presentations, and other written materials, including editing the content for accuracy, format, and arrangement.

Reviewed incoming correspondence and initiated responses as appropriate. routed matters requiring action by staff and other organizations and followed up to ensure tasks were completed appropriately.

Worked with other areas of the organization on event planning for organizational events, board meetings, employee gatherings, public figures, and other dignitary receptions and other activities as required by obtaining facilities and caterers, issuing information or invitations, coordinating speakers, and managing event budgets.

Maintained excellent working relationships with business operations, facilities, IT, communications, internal staff, and external partners.

Early Childhood Investment Corporation, Lansing, Michigan, 01/2011 -2/2012 CEO, Resigned, Position Eliminated

Senior Executive Assistant to the CEO and HR Administrator

Provided varied, complex, and often confidential communication and administrative assistance to the Chief Executive Officer, encompassing research, compilation, and summarization of informational or statistical material.

Performed project work to standardize administrative operations, administered and monitored benefits for accuracy and cost containment, and handled recruiting, candidate screening, onboarding of employees, and administrative tasks associated with hiring and terminations.

Organized meetings by notifying participants, scheduling meeting spaces, preparing agendas, and other required materials. Attended meetings on behalf of the Chief Executive Officer and reported on the outcomes.

Managed the creation, development, and distribution of materials and binders for all Board members, reviewed and logged documents received from and submitted to State legislators, and provided information and resolutions for issues requiring sound judgment and policy interpretation.

Created drafts and reviewed a variety of documents, including meeting minutes, instructional materials, and branding materials, for completeness, accuracy, formatting, and compliance with policies and procedures.

Maintained the Chief Executive Officer's calendar, scheduled appointments, and arranged both domestic and international travel.

Detroit Job Corp Center, Department of Labor, Alutiiq, 05/2010 to 03/2012

Executive Administrative Assistant and Residential Advisor

Provided guidance, monitored and supported dormitory residents, resolved residential concerns and conflicts, ensured cleanliness throughout, and requested maintenance support for residents' domiciles, documenting and reporting as necessary.

Monitored trainee activity during recreational activities and extracurricular events and participated as a Career Management Trainer by mentoring and monitoring trainees in the office administration trade, assisting with job searches and overall employment readiness.

Provided comprehensive administrative support for the Center Director, including managing calendars, making travel arrangements, coordinating meetings, setting up Net Meetings, generating reports, and drafting internal/external correspondence.

Oversaw internal office operations, ensuring compliance with lease agreements, and equipment maintenance contracts.

Lafarge North America, Lakes & Seaway Business Unit –7/2008 to 09/2009 President Relocated

Executive Committee Administrative Assistant, Office Manager

Provided administrative support for the President, Vice President, and six other executives of the Lakes & Seaway Business Unit.

Managed a team of four administrative assistants in the coordination of projects and annual events.

Managed a $500K budget for Business Unit operating expenditures with an additional $50K for events.

Provided oversight for internal office operations, i.e., lease agreements, equipment contracts, supplies, services, facility maintenance, and safety policy awareness.

Processed multiple forms of payment for aggregate materials, i.e., wire, credit card, check, and ACH via pass-thru account.

Supported tracking of business unit performance reporting including the preparation of spreadsheets, presentations, web news, and closed-circuit TV (internal broadcasts).

Managed calendar, made travel arrangements (domestic and intl.), coordinated meetings via Lotus Notes, WebEx, and NetMeeting, generated budget reports, and drafted internal/external correspondence.

Office Team, Contract Assignments, 10/2007 to 07/2008

Executive Coordinator

Provided administrative support for the Executive Director and coordinated with GM attorneys, private attorneys, and key executive staff on various legal processes.

Synchronized calendar for Executive Director with inter-departmental collaboration via Lotus Notes.

Arranged national and international travel and completed expense reports.

Detroit Board of Education, Detroit, MI, 11/1994 to 10/2007, District Wide Layoffs

Junior Administrator, Assistant, Project Mgr.

Generated PeopleSoft queries, handled correspondence, fulfilled FOIA requests, and reported on division performance, preparing communications around shared district targets and vision.

Served as an internal and external liaison for the Division of Business Support Services and partnered with department heads to develop strategies for improving employee morale without additional expenses.

Scheduled conferences, coordinated executive meetings, arranged travel, managed event logistics, and developed and disseminated multimedia presentation materials, including spreadsheets, graphs, and charts, across the division and district.

Supervised administrative staff, directed their tasks, managed office operations, facilitated budgeting with PeopleSoft, and liaised with business support vendors.

Reviewed and approved payroll for over 300 employees, addressing any concerns, and maintained MS Access databases, records, schedules, and office supplies.

Created PowerPoint presentations, compiled field data for district-wide report preparation, provided technical support to staff for computerized report inputs, and conducted statistical analysis, data entry, and desktop publishing, including querying data from the AS 400 mainframe.

EDUCATION

Bachelor Business Administration, Eldorado College, Escondido, CA 1988

PROFESSIONAL AFFILIATIONS

Intl Association of Administrative Professionals

American Society of Administrative Professionals

Institute of Executive Assistants Administrators

SKILLS

Microsoft Office 365, Windows 11, Adobe CS2, Microsoft Project 2023, Visio 2021, Google Suite, Mail, Calendar, Sheets, Docs, Slides, Meet, Chat, and Forms, PeopleSoft E-Pro 8.4, Salesforce Training in Progress, Microsoft Dynamic CRM, QuickBooks, Desktop Publishing, Indoor/Outdoor Event Planning

5-400 persons. Salesforce Training in Progress

Stephanie Tanksley

Mobile: 313-***-**** ~ Email: ad491u@r.postjobfree.com

PROFESSIONAL REFERENCES

Harvest Sherwood Foods ad491u@r.postjobfree.com

Harman International Employment Verification Visit www.theworknumber.com

Call 866-***-****

Provide the Verifier with the following: Harman Employer Code: 16903

MSX International

Employment Verification

HR Connect 1-248-***-****

HR Administrator Alutiiq Youth Services