*** ******* **** *****

Henderson, Nevada *****

805-***-**** (C)

JOANN ERVING

Summary of Qualifications:

University of California Santa Barbara, Chicana/o Studies Department

Business Officer, July 2008 to June 2023

Work with the Department Chair to meet the needs of the department, Plan and prepare for future needs, identify space needs, budgetary and computer needs, and recommend solutions to accomplish the department's needs.

Assist with Faculty Searches: Assistant Professors, Associate Professors and Ladder Rank Full Professors. Work with Search Committee to create job ads and venues to advertise.

Oversees financial affairs, graduate and undergraduate affairs, ensuring that all deadlines are met.

Perform a wide range of duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, analytical skills, and decision-making skills.

Maintains an awareness of overall departmental objectives and priorities; develops and implements operating policies and procedures.

Interprets policies and provides recommendations to the Chair and department committees identifies and analyzes critical factors related to departmental objectives, and resolves problems that significantly impact the department's overall goals.

Advises and assists Chair in all aspects of departmental operations, and provides continuity for the Department during personnel changes in the Chair's position.

Responsible for the management functions related to departmental services, staff supervision, and compliance with campus and systemwide collective bargaining agreements, emergency operations, ADA, and health and safety requirements.

Serves as departmental liaison to the Dean’s office, and other campuses' academic and administrative unit.

University of California Santa Barbara, Gevirtz Graduate School of Education (GGSE)

Assistant to the Dean, October 2002 to July 2008

Conducts background research and determines the priority of activity for the Dean.

Acts on behalf of the Office of the Dean as a conveyor of information. Analyzes reviews, prioritizes and expedites correspondence for the Office of the Dean, GGSE.

Provides analytical input for day-to-day decision-making as it relates to academic programs, outreach initiatives, faculty projects, student growth, fundraising efforts, and gift initiatives.

Prepares responses based on the overall goals and objectives of the GGSE.

Participates in the short/long-term planning and prioritization of upcoming activities and special projects.

Assists in developing and instituting Department administrative policies and initiatives.

Identifies operational problems and, as appropriate, recommended corrective measures to the Dean.

Administers necessary action in matters not requiring the Dean’s personal attention while keeping the Dean informed of such activities.

Coordinates meetings, supervises preparation of agendas, researches issues for committee presentation and/or briefing, prepares handouts, prepares minutes, and coordinates follow-up of appropriate action.

Coordinates a variety of activities and events hosted by the Dean, providing support and attention to associated details. Coordinates the GGSE Executive Committee, School-wide and Dean’s Council meetings, and various conferences.

Compiles information and generates reports, charges, statistics, and graphs for the Dean using database and spreadsheet software. Analyzes and applies methods of data retrieval and report creation.

Assists faculty with recruitment, prepares start-up packages, and initiates paperwork related to the search.

Prepared Lecturers/Academic Coordinators’ Letters, Approval to teach, and Affirmative Action paperwork.

Review Dept. paperwork for Merit Reviews and is the liaison between Dept. and Academic Personnel.

University of California Santa Barbara, Materials Department)

Administrative Manager, September 1998 to October 2002

Assisted Directors of ICWBGS and SSLDC. Organized meetings, seminars, reviews and conferences.

Managed a working invoice and ledger system in accordance with UC policy & procedures specifications.

Audited invoices against PO's to ensure accuracy; matching invoices, packing slips and PO's in preparation for entry to departmental accounting program. Acts as liaison on purchasing questions and policy and procedures for faculty, staff, Purchasing Department and vendors. Oversees departmental access card program; including tracking accounts, requesting new cards and closing out old accounts.

Hired, trained and evaluated staff for both centers. Supervised the performance of office staff.

Researched, advised and presented solution to problems. Assisted with proposal submissions.

University of California Santa Barbara, Materials Department)

Faculty Assistant, February 1996 to August 1998

Provided administrative support for Macromolecules group and Electronic Materials group within the Materials Department, which consist of seven professors. Organized meetings, seminars, reviews and conferences.

Provided administrative support for Senior Research Associates from six laboratories, Electron Microscopy, MOCVD, Molecular Beam Epitaxy, Polymer Processing, Semiconductor Characterization and the X-ray Facility. Informed faculty of technical report deadlines.

Typed manuscripts and proposals involving mathematical equations and scientific terms.

Planned travel arrangement for all professors, related students and postdoctoral researchers.

Monitored expenditures in conjunction with Contract and Grant Unit in Department.

Act as liaison between faculty and Contract and Grant Unit on all other contract/grant matters.

University of California System-wide Education Abroad Program)

Regional Program Assistant, October 1991 to February 1996

Worked with approximately 700 students and 40 foreign host universities, within the International Operations Division of the University-wide Office of the Education Abroad Program.

Interpreted UC policies and procedures as well as admissions and other requirements of EAP.

Created permanent student database, processed student records, applications and files.

Compiled reports via the database

Advised students and parents regarding financial and academic requirements and regulations.

Acted as communication liaison with the eight UC campus EAP offices and eight Study Centers regarding policy and procedure.

Provided administrative support to the Regional Director.

Administered and processed scholarship applications.

Organized student travels and program development.

REFERENCES:

Ellie Hernandez, Professor, Chicana/o Studies; 310-***-*****, ad48e4@r.postjobfree.com

Ralph Armbruster, Professor, Chicana/o Studies; 805-***-****, ad48e4@r.postjobfree.com

Juanita Garcia, Professor, Chicana/o Studies Department, 832-***-****, ad48e4@r.postjobfree.com

Tania Dunson, Director of Policy & Administration, 805-***-****, ad48e4@r.postjobfree.com

Tracey Goss, Business Officer, Chicano Studies Institute, 805-***-****, ad48e4@r.postjobfree.com

Stevie Buliock, Purchasing Administrator, Psychology $ Brains, 805-***-****, ad48e4@r.postjobfree.com

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