Kristin Reece

Thornton, CO ***** +1-720-***-**** ad47u6@r.postjobfree.com

Performance-driven professional with 12+ years of experience in managing administrative operations and driving office efficiency within fast-paced office environments while ensuring adherence to guidelines, policies, budgets, and deadlines. Capable of driving overarching process improvements by continually optimizing systems/procedures to significantly boost productivity and efficiency. Adept at performing comprehensive administrative tasks, such as data entry, typing, document/report generation, records maintenance, schedule management, mail routing, and several others to realize operational effectiveness.

Professional Experience

Pro Box Portable Storage Commerce City, CO

Office Administrator September 2021 to August 2023

●Oversaw and processed all orders/contracts along with checking for errors, scheduling dispatchers, coordinating with customers, handling collections, and assisting drivers with routes to ensure efficiency

●Managed duties and routine operations, including supplies’ ordering, building maintenance, employees’ attendance, account payables and receivables, bank deposits, and inventory control to maintain optimized workflow

●Delivered administrative assistance to the General Manager, resulting in effective management of workload

●Utilized knowledge of NetSuite - CRM and accounting, Microsoft Office, and Google Sheets to complete routine tasks and perform assigned duties

●Facilitated HR operations to meet staffing requirements, maintain employees’ performance, and assure a positive work environment

Fireplace Warehouse Denver, CO

Accounting Assistant October 2020 to August 2021

●Answered 4 lines of phone calls to respond to inquiries, address concerns, and provide required information

●Prepared and send invoices to customers in a timely manner to avoid delays in payments

●Processed payments through credit card system to prevent errors and assure accuracy

●Reconciled vendor statements and recorded vendor invoices within database to maintain comprehensive records for swift access and retrievals

●Tracked and ordered office supplies to avoid shortages and ensure adequate inventory levels

DME Forensics Golden, CO

Office Assistant September 2019 to October 2020

●Provided several customers quotes for DVR Examiner software to facilitate well-informed decisions

●Sent out orders, processed credit card payments, handled complaints, and coordinated with customers to assure positive experiences

●Balanced multiple tasks to excel within fast-paced and time sensitive work environment

Blackford Weighing Systems Denver, CO

Administrative Assistant September 2018 to August 2019

●Scheduled customers for calibration checks to maintain optimized workflow

●Invoiced customers daily along with sending out service/calibration reports in a swift manner

●Answered phone calls to assure seamless communication flow as well as ordered scales and parts to prevent out of stock situations

●Oversaw collections on a weekly basis while receiving and reviewing customers’ payments to ensure accuracy

●Cleaned office, kitchen areas, and restrooms to comply with sanitation standards

C & H Landscaping Lakewood, CO

Office Manager April 2017 to June 2018

●Managed several tasks, such as invoicing, payments, advertising, customer support, records maintenance, filing, scheduling, and database management to ensure seamless operations

●Supported front desk while monitoring and perfecting the appearance of the front office/reception areas

●Promptly responded to inquiries from customers, staff and senior management as well as assisted with administrative special projects to realize operational effectiveness

●Collaborated effectively with cross-functional teams, including payroll, AP / AR, and external auditors to drive maximum productivity and efficiency

Boulder Blimp Company Lafayette, CO

Executive Assistant July 2014 to March 2017

●Delivered administrative assistance by managing various functions, such as correspondence, records maintenance, documentation preparation, and others to assure seamless operations

●Answered telephone calls, provided information, accurately recorded received information, as well as established and maintained paper/electronic files and records for swift access and retrieval

●Realized operational effectiveness by overseeing several operations, including calendar management, travel arrangements, reports’ generation, supplies’ ordering, and inventory management

Colorado Hospitality

Accounts Payable Clerk March 2013 to January 2014

●Supported the payment cycle, monitored payments and expenditures, adhered to financial policies, matched invoices and receipts, and compiled reports to assure financial transparency

●Recommended ways to improve payment processes along with maintaining information’s confidentiality to avoid misuse

●Ensured account accuracy as well as full adherence to accounts payable policies and procedures to drive consistency and uniformity

Additional Experience

Blackhawk Equipment Receptionist/Secretary

Core Competencies

Office Management, Administrative & Logistical Support, Scheduling & Business Correspondence, Process Improvements, Accounting & Bookkeeping, Documentation & Reporting, Staff Management, Inventory Management, Team Collaboration, Time Management

Technical Skills

MS Office Suite, QuickBooks, NetSuite, Windows

Education/Certifications

High school or equivalent, Name of institution

Notary Public

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