Joy Y. Fernandez 469-***-****

Red Oak, TX ***** ad44se@r.postjobfree.com

Astute self-motivator with proven problem-solving skills and decision-making abilities. Highly efficient and productive within fast paced environments. Proven strong interpersonal and communication skills including the ability to handle multiple projects and tasks efficiently. A self-directed team player with a high level of integrity, always willing to go the extra mile. PROFESSIONAL EXPERIENCE

July 2020 to Present

Freelance Virtual Executive Assistant Red Oak, TX

Manage various virtual assistant assignments, contract labor projects, and freelance assignments. Diverse skill set and a strong ability to adapt to different client needs and project requirements. Proficient in utilizing a wide range of digital tools and platforms. Extensive experience with Google Suite, including Gmail, Google Docs, Sheets, and Slides, which I have utilized for efficient document creation and collaboration. Adept at using communication platforms such as Slack and Zoom, enabling seamless virtual collaboration and effective remote communication with clients and teams. Proficiency in MS Outlook to manage email communications efficiently, ensuring prompt responses and organized inbox management. Utilize Asana and 17Hats extensively for project management, enabling effective task tracking, deadline management, and streamlined team collaboration, as well as Zapier for automation and integration. Working independently has taught me the importance of strong self-motivation, and time management. Exceptional organizational skills and the ability to prioritize tasks effectively, ensuring optimal productivity, customer service, and client satisfaction. Strong adaptability, and proficiency in various digital tools. Confident in my ability to contribute effectively to any team or project, bringing a proactive and resourceful approach to achieve shared goals. March 2006 to July 2020

Administrative Assistant Sarofim Realty Advisors, Dallas, TX Assistant to Marketing, Finance, Accounts Payable, Research, Corporate Reporting and HR Departments, including Senior VP and 3 directors. Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors. Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service. Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals, and memorandums for organizational support. Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions. Handled client correspondence and tracked records to foster office efficiency. Monitored premises, screened visitors, updated logs and issued passes to maintain security. Arranged rapid office equipment repair and maintenance with vendors. Prepared, compiled, and assisted with editing quarterly reports. Maintained archiving files for retrieval, dispatching and destruction to Iron Mountain Archival Systems. Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels. Supported efficient meetings by organizing spaces and materials. Processed and maintained Investment Committee Meeting books and prepared electronic copies to auditors. Coordinated with Accounting Department to ensure closed deals were included in final Investment Committee volumes. Prepare, compile, and assist with editing client presentations. Maintained and organized original property files and leases in Fire-Safe cabinets. Generated reports in Moody's Analytics and prepared research data for the Research Department. Created detailed expense reports for timely delivery to Accounts Payable department. Prepared leasing and quarterly reporting correspondences for shipment, pickup and courier services for prompt delivery to customers. Coordinated domestic and international travel arrangements, including booking airfare, hotel, and ground transportation. Maintained staff directory and company policy handbook for human resources department. Handled incoming shipments, recorded for Accounts Payable. Supported logistics for programs, meetings, and events, including conference room reservations, agenda preparation and calendar maintenance. Monitored manager's and Vice President's work calendars and scheduled appointments, meetings, and travel.

May 2003 to November 2005

Administrative Assistant to President West Dallas Community School, Dallas, TX Office Manager. Provided administrative support, and other administrative matters as directed. Maintained student cumulative filing system. Interacted with parents, students, volunteers, and prospective families. Maintained office supply inventory. Maintained vendor files and records. Preparation of memos, letters and other correspondence as requested. Regular contact with all levels of staff to provide and receive information related to meeting staff needs. Consistent contact with families and students to provide information regarding school and outreach activities. Scheduled teacher interviews and reviews. Ordered TAKS and other testing materials for testing and return for grading at appropriate times. Scheduled appointments for admissions and testing appointments. Prepared instructional materials, meeting agendas and campus communication as requested. Assisted with organizing testing materials for pre and post admissions testing. Assisted with teacher training. Scheduled travel and hotel accommodations for guests of President and Dean. Scheduled and booked locations for events. Scheduled and arranged field trips. Ordered and distributed items needed for inventory, responsible for all purchase orders. Scheduled teacher observations. Implemented and ran milk program. Created, duplicated and distributed weekly memo for all students using MS Publisher. Created and maintained Excel spreadsheets for various schedules and office lists. Maintained faculty absences and contact lists for substitute teachers. Scheduled various meetings. Coordinated meetings for conference room. Support for Open Houses. Assistance with first aid for students and notifying parents of illness. Escorted visitors, parents, students to classes.