Kara Tellinghusen / ad44pm@r.postjobfree.com / 503-***-****

Summary

Experienced in performing general office procedures, with an in-depth knowledge of office management principles and considerable experience in bookkeeping was obtained. Effectively managed office operations, utilizing the following skill sets:

Computer Proficiency: In depth knowledge of Microsoft Office software and QuickBooks.

Ability to learn new software applications quickly.

Experience in training employees on software and project dynamics. Educating employees on the processes of the position they are working on.

Communicate effectively with staff/executives/students.

Take Meeting notes.

Maintained the office database.

Retrieved and organized information for individual employees and clients.

Created spreadsheets and presentations for corporate executives.

Maintain Calendar Management

Excellent verbal/written communication skills.

Attention to detail, excellent planning, organizing and time management skills.

Excellent customer-service.

Accounts Payable and Accounts Receivable background.

Ability to learn Policies and Procedures.

Reliable.

Objective Statement

Secure a responsible career opportunity to fully utilize my training and skills, while making a significant contribution to the success of the company.

Professional Experience

Wilson Construction, Canby, OR 11/2023 – 11/2023

Accounts Payable Assistant

Verify invoices and payment amount

Filing

Mailing out payments in a timely manner

Kaiser Permanente, Clackamas, OR 03/2023 – 09/2023

Care Management Assistant

Answer phones

Arrange transportation for discharged patients.

Provide general office support to Managers and Care Coordinators

University of Portland, Portland, OR 10/2022 -03/2023

Office Manager

Answered multiple phone line system

Managed Accounts Payable

Supervised four student employees

Managed claims, for the University problems system

Interacted with upper management

Took inventory of office supplies

City of Milwaukie, OR 08/2022 – 08/2022

Office Assistant

Respond to phone calls, emails, and messages via portal.

Managed numerous administrative tasks, including preparing correspondence,

Provided outstanding customer and team support in a fast-paced environment.

Managed independently a host of daily front-office operations with complete accuracy, resulting in improved efficiency.

Processed special project

Maintained the office database.

Retrieved and organized information for individual employees and clients.

Created spreadsheets and presentations for corporate executives.

Processed collection letters

US Foods, Woodburn, OR 07/2021-07/2022

Accounts Receivable Clerk

Processed Accounts Receivable payment to the correct invoices and companies

Completed asset review

Processed weekly financial report

Processed and followed up on DOT claims

Processed fuel and mileage report, data entry for the Operations department

Sorted and scanned Bills of Lading

Sorted and scanned EDD’s (errors in deliveries)

All the positions I helped with were for Portland and Spokane

Wells Fargo Oregon City, OR 11/2013-06/2019

Teller/ Assistant

Looking out for the financial needs of my clients

Effectively utilized multi-line telephone system to direct incoming calls

Made sure their transactions were processed correctly and in an efficient manner

Tried to detect any ways we could help them in their financial goals and / or needs

Kept up to date with new training and continuing education.

Carquest Oregon City, OR 07/2011-10/2013

Auto mobilist

Received orders from clients

Pulled the part orders and delivered the parts in a timely manner

If there were returns, I completed the return order slips for a credit and returned the parts to the store

Conducted inventory audits

Stocked the store shelves and updated prices.

Wertgen & Company, CPA Oregon City, OR 03/2005-06/2007

Receptionist

Effectively utilized multi-line telephone system to direct incoming calls

Bookkeeping for select clients, utilizing Quick Books

Processed all accounts payable and accounts receivable

Maintained and ordered supplies for the office

Maintained all filing and scanning

Collated tax returns during the tax season

Maintained employers’ calendars.

Contour Grips, Oregon City, OR 03/2005-06/2007

Shipping Manager

Received purchase orders from customers, and then created invoices

Filled the orders then shipped the orders same day or next

Processed all accounts payable and accounts receivable

Trained all employees to do the paperwork and fill the orders

Created purchase orders, then received inventory into stock

Completed all inventory audits in dual control.

Farmers Insurance, Tigard, OR 12/1984-12/2002

Property Claims Associate

Assigning water and mold claims to a specialized team

Kept statistics on the water team's claims

Scouted and booked monthly meeting sites

Took notes during the monthly meetings. Then created a report and distributed to the appropriate managers

Managed all phone inquiries regarding the water and mold team

While working at Farmers Insurance I held many positions. Most within the Regional Claims Department

The position I held the longest was that of the Administrative Assistant for two Regional Claims Managers, simultaneously

Managed all their administrative needs such as but not limited to writing reports

Kept statistics for several sub departments

Sorting and distributing mail

Pulling files

Searching microfiche

Wrote procedure manuals for various job functions within the department.

Leadership Skills

Performed various secretarial/clerical duties such as documenting, photocopying, faxing,

Also mailing, microfiche, and organizing filing system.

Answered telephones and transferred calls to appropriate staff members.

Sorted and distributed incoming communication data, including faxes, letters, and emails.

Interacted with organizational staff, executives, clients, vendors, and visitors daily.

Organized the scheduling of meetings, conferences, and events; distributed the minutes.

Coordinated agendas for meetings with visitors and clients.

Took care of staff office space, phones, credit cards and office keys.

Maintained the office database.

Retrieved and organized information for individual employees and clients.

Created spreadsheets and presentations for corporate executives.

Purchased office equipment and supplies – contacted vendors and subcontractors.

Established and implemented administrative policies and procedures for the office.

Filed and recorded corporate documentation, electronic files, inventories, and reports.

Degrees And Certificates

•BA from George Fox University 1997: Management and Organizational Leadership

•Associate of Applied Science Portland Community College in 1995

•Legal Assistant Certificate Portland Community College in 1995

Achievements

•Supported staff effectively in assigned project-based work.

•Providing training and orientation to new employees.

•Interacted with organization’s Board of Directors to arrange attendance at meetings.

•Also recording/compiling and distributing the meeting minutes.

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