Office Administrator/Debtors Clerk/Receptionist
Resume:
INTRODUCING: THANDI SHARON HANGANA
Dear Recruiters,
Attached please find the CV for the above applicant pertaining to the position of:
Office Administrator, Debtors/Creditors Clerk, Admin Assistant, Receptionist and Junior Bookkeeper
I was last employed with JorDan HR in the capacity of Office Administrator
I am proposing myself because:
I have 10 years working experience in roles such as Debtors Clerk, Office Administrator, Office Assistant, Receptionist/Junior Bookkeeper, Sales consultant/Customer Service, and Admin-Secretary.
I completed a Matric and Certificate in Business Management. I am currently in the process of getting a Diploma in Business Management.
I have computer literate on Microsoft Office Suite, Sage, Pastel, SAP, AQUA, Sales Force, and QuickBooks
I am a well-spoken, high energy, professional candidate with a clear idea of where she wants her career to go.
I am a well-presented and articulate receptionist with a genuine smile and an ability to connect with. I am happy and confident talking to people from all walks of life and I get a buzz from helping them. With bucket loads of enthusiasm matched by all the essential skills for working with customers, I am more than capable of delivering excellent service and contributing to a great company culture.
My notice period is immediate, and My salary is negotiable.
Should you wish to meet with me, please do not hesitate to contact me.
With thanks and kind regards
Thandi Hangana
ad40fu@r.postjobfree.com
Tel: 068-***-****/ 074-***-****
Candidate Overview
Last Position
Office Administrator
Availability
Immediately
Last Salary
R10 000
Desired Salary
Negotiable
Additional Personal Details
Name
Thandi Sharon Hangana
ID Number
Title
Ms
Gender
Female
AA / EE / Other
Black
Languages
English, Afrikaans, Zulu, Xhosa, and Sesotho
Computer Literacy
Microsoft Office Suite, Placement Partner Sage, Pastel, SAP, AQUA, Sales Force, and QuickBooks
Nationality
South African
Transport and Residence
I reside in Cape Town (Woodstock/Philippi)
I have my own transport
Education – Secondary Schooling
Last School
Thandokhulu High School
Year
2010
Highest Standard
Grade 12
Subjects
English, Xhosa, Life Orientation, Mathematical Literacy, Accounting, Business and Economics
Education – Tertiary Schooling
Obtained
Institute
Course / Training
2017
College of Cape Town
Certificate: Business Management
Current
College of Cape Town
Diploma: Business Management (in progress)
Additional Courses
Courses
Boston college (January 2011 - November 2011) Incomplete
Bookkeeping
Summary – Work History
Time span
Company
Position
Reason for Leaving
Jan 2023 _
Current
Galleria Laundry Services
Debtors Clerk
Temp position (Maternity)
Oct 2020 –
Nov 2023
JorDan Human Resources
Office Administrator
Family Responsibility
Jul 2019 – Jul 2020
Allweld Marine and Industrial
Receptionist/ Junior Bookkeeper
Retrenched
Jan 2019 – Jun 2019
Mzamomhle Clinic
Admin Clerk as Volunteer
Temp Volunteer
Oct 2017 – Nov 2018
Silulo Uluto Technologies (Internet Cafe)
Sales Consultant/ Customer Service - Front Desk
Contact position
Jan 2013 – Dec 2015
Siyazakha Primary School
Admin secretary
Resigned to study
Career History
Period
Jan 2023 – Current
Position
Debtors Clerk
Company
Galleria Laundry Services
Responsibilities:
Checking emails, answering, screening calls, and taking messages on incoming calls.
Customer queries to be resolved, followed up and followed through, feedback to Clients once completed, check emails daily.
Daily invoicing- all previous days/ weeks invoicing to be kept up to date
Apply payments received daily/ weekly
Ensuring the efficient upkeep and maintained of the office (daily) update clients/company information
Keep manager informed of any sales request/ customer quires/complaints.
If not sure how to deal with it, make sure always write down the name of the person, company and contact details.
Get back to Client once have the correct information
Customer’s queries/complaints/deliveries/collections, follow up with feedback and plan of action same day
Check cash/ credit card/eft payments from walk in trade (daily- first thing in the morning follow procedure
Stock control- Assistant with the Operation side of the laundry, via WhatsApp send list of chemicals/ stationery/cleaning good, plastic bags/ tags/ tissues/boxes for guest laundry/report broken equipment/ spares required.
Filing of delivery notes/invoice company documents (3 weekly) cleaning of old docs/ mark pack in boxes
Check cameras at least 3x weekly- staff clock in/out times to balance to times recorded in attendance registers
Drivers to hand in all slips for expenses, clearly writing on slip what was purchased and by who.
Locating and processing of payments (weekly)if required
Print monthly sales/ age analysis as and when required
Follow up on overdue accounts
Period
October 2020 – November 2023
Position
Office Administrator
Company
JorDan Human Resources
Responsibilities:
Office Administrator (December 2021 - March 2023)
Maintains office services by organizing office operations and procedures, preparing payroll.
Capturing payment received on spreadsheet.
Pulling of paid invoices
Scanning - (Clicks and Non - Clicks)
Checking Melomed Payroll - (Timesheet VS Payroll File)
Scanning - (Front sheets and Weekly Temp Invoices)
Sorting and Stamping Timesheets - after Payroll
Checking Paid invoices on tray filling using Account Receivables Age Analysis
Adding Invoice Numbers on the Invoicing Files
Tray filling (Clicks, Non - Clicks and Melomed)
Checking Thursday Payroll
Adding Employee Numbers for our third party
Checking Tuesdays Payroll for Locums
Checking Melomed Quotes using Timesheets
Office Assistant / Receptionist (October 2020 – November 2021)
Answer and direct phone calls
Organize and schedule appointments, workshops, etc
Carries out administrative duties such as filing, typing, copying, binding, scanning etc
Plan meetings for branch and take detailed minutes, distribute mins after approved by branch manager
Write and distribute email, correspondence memos, letters, faxes, and forms as required
Assist in the preparation of regularly scheduled reports e.g., attendance
Draws information and collates as requires
Develop and maintain a filing system for financial records and reports
Ensure staff have signed off on office policies and procedures
Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
Manage and order office supplies and stationery, assets, and bar coding
Manage and order kitchen supplies
Maintain contact lists
Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations as required
Submit and reconcile expense reports for branch manager
Typing CVs as requested by consultants
Conducting MIE / Lexis Nexis verifications (fingerprints) for criminal checks
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Assist walk-ins that deliver Kelly laptops and invertors
Preparing application packs for hospitals, and capturing returned application packs on Placement Partner
Period
July 2019 – July 2020
Position
Receptionist/ Junior Bookkeeper
Company
Allweld Marine and Industrial
Responsibilities:
Answer and redirect telephone calls, be the Face of Allweld
Do credit applications,
Manage Front office Typing of minutes, documents, reports, and correspondence.
Ordering of stationery and office supplies, receiving of jobs to be quoted
Maintaining a balanced general ledger
Preparing a trial balance for the accountants
Preparing financial reports by collecting, analyzing, and summarizing accounting for information
Assisting in financial activities such as running payroll and generating invoices
Assist HR with the capturing of time sheets and Wage Packs Assisted Costing with basic Excel Spreadsheets Administrative assistance to manager, current employees (Contractors) onto the company’s database Capture Data of new employees on SAP Create Office Spreadsheets for Various Departments Create clock vs Paid Reports, Filing of account documents.
Other administrative duties, Update employee records
Do weekly wage packs with data entry, Injury reporting Assist Payroll officer with wage packs and Timesheets.
Assist Hr with Screening of applicants telephonically Set up interview dates!
Driving coordinating. Manage drivers’ times +trips I-track reports on drivers
Period
January 2019 – June 2019
Position
Admin Clerk as Volunteer
Company
Mzamomhle Clinic
Responsibilities:
Answer phones and greet visitors.
Schedule appointments and maintain calendars.
Schedule and coordinate staff and other meetings
Collate and distribute mail.
Prepare communications, such as memos, emails, invoices, reports, and other correspondence
Period
October 2017 – November 2018
Position
Sales Consultant/ Customer Service - Front Desk
Company
Silulo Uluto Technologies (Internet Cafe)
Responsibilities:
Assist customers when they have trouble with questions using computer software’s.
Keep accurate records of logs and inventories of the shops.
Time customers of the minutes of hours they will use the computer or internet.
Student sales consultants, processing registration applications for Computer course, assisting on online exam and assignments submission.
Updating contact details of existing students on internals database emailing, scanning, faxing, making copies, typing, and assisting customers.
Period
January 2013 – December 2015
Position
Admin Secretary
Company
Siyazakha Primary School
Responsibilities:
Assistant Welcoming visitors and responding to telephone and email enquiries in a helpful way.
Assisting with all admissions related tasks, including preparations for and assistance at Open Mornings, taking calls and recording details of enquiries from prospective new families.
Maintaining and updating school information, records, and databases.
Confidential Reference:
Company
Gallerial Laundry Services
Position
Manager (Owner)
Contact Person
Celest Peters
Contact Number
Company
Jordan Human Resources
Position
Senior Recruiter - Clinical Facilitator
Contact Person
Sibongile Matakane - Eleanor Peterson
Contact Number
010-***-****/ 067-***-**** – 065-***-****
Company
Allweld Marine and Industrial
Position
HR Manager
Contact Person
Tertia Willet
Contact Number
Company
Silulo Ulutho Techologies
Position
Area Manager
Contact Person
Aphiwe Mazamisa
Contact Number
Contact this candidate