Namita Rao

Administrative Executive

San Jose, California, United States

+919*********

ad3nrg@r.postjobfree.com

SUMMARY

Admin & Executive Secretary position.Presently for Holiday's in San Jose,CA. WORK EXPERIENCE

April 2017-November 2022

Admin Executive & Secretary to Ambassador

Embassy of Serbia in India

Delhi, India

In Resume

• Liaison with US Embassy & British High Commission for Projects and got FCRA approval from Home Ministry. -Inda

• Also Events Coordinator as in Resume

2016-2016

partner, Strategy and operations of various Projects

Cyber Peace Foundation

India

Responsible for Networking, Media Relations and Advocacy, Fundraising, interacting with Government & various departments. Coordinated high profile Events, IPLC 2016 with Bill & Melinda Gates Foundation, NASSCOM Foundation and CPF as knowledge partner, Strategy and operations of various Projects. September 2014-May 2015

Manager

Digital Empowerment Foundation(DEF)as Operations & Strategic Communications

India

Roles and Responsibilities:

● Engage with media, government and non-government partners, NGO representatives.

● Manage logistical arrangements for Events/Conferences

● Contribute to and manage the preparation of programs designs/layout/Concept of briefing material/identifying vendors and finalising the Contracts with them.

● Inventory/Asset Management

● Procurement Policies & Procedure

● Actively supported in organising Events such as eNGO, MBillionth, Conference on people with disabilities with OKC & UNESCO, MSBC with UNICEF, Vodafone, Library Conference with Bill & Melinda Gates Foundation. May 2014-September 2014

Consultant-Executive Assistant to Country Director (India)

National Office Delhi

India

Evidence Action-Deworm the World Initiative, Head Office - Washington DC. From May'14- 15 September 2014.

Roles and Responsibilities:

● Provide Administrative support, manage the calendar, writing minutes of all senior management and state team meetings, donors, stake holders, NGO's e.t.c.

● Coordinated meeting with PMO office, Minister of Women and Child Development and Minister of health.

● Assist in organizing special events and meetings, including selection, inspection, and booking of facilities and equipment and other activities.

June 2011-February 2014

Secretary

Delegation of European Union to India

New Delhi, India

Position Closed due to downsizing of the delegation Roles and Responsibilities:

● Responsible for secretarial support to the Head Development Cooperation Section and a Team of 11 Project Managers which. Contacts with Indian Ministries, Organisation of visits from Brussels, various Events, Dealing with Hotels and Travel agencies for bookings, writing Minutes of Meetings etc.

● Coordinated successfully 9 HOM's Visitto explore social and economic trends and their impact on the political landscape in Bihar & Orissa Oct 2013.

October 2010-January 2011

Secretary to Deputy Head of the Mission at Finland Embassy

Leave Vacancy

India

Roles and Responsibilities:

● Writing verbal notes and letters/ Maintaining e calendar for the diplomats

● Assisting in arrangements for foreign delegations.

● Assisted in Specific Events Related to Trade, Culture, Education Opportunities, etc. July 2010-October 2010

Assistant Project Officer

Commonwealth Games Organisation

India

(Assignment got over)

Roles and Responsibilities:

● Coordinated Transportation/Protocol of all Sports Ministers of the Participating Countries who were staying at Hotel Taj Palace.

February 2010-April 2010

Administration Officer

Leave Vacancy

India

March 2007-October 2009

Secretary to the Ambassador, Front Office cum Visa Manager

Embassy of the Republic of Rwanda

New Delhi, India

(Position Closed)

Roles and Responsibilities

● Responsible for Maintaining the Ambassador's official and social programmes dealing with MEA Protocol for issuance and extensions of ID Cards, Counselling and Coordinating with Rwandan Students and Universities in India regarding admissions to various streams

● Liaison with Protocol Special and Protocol II of Ministry of External affairs

● Coordinated Event for Investors to help increase Business Relations, involved good PR Skills and Relevant Contacts, B2B Meetings of Rwanda Investment Development Board Delegation and also managed the stall during India Africa Summit in Hotel Ashoka and Hotel Taj Palace, New Delhi, which were organised by FICCI and CII.

● Organised event related to Genocide in Rwanda. involved PR Activities with Universities in Delhiand South India, Invited Media/Journalistsand renownedlegal professionals/retired.

March 2001-February 2007

Business Development Manager at Models & Hostess Events

Event Company

India

Roles and Responsibilities:

Event Company, which provides Hosts/Hostesses/Models/MC's for Various Events like. AUTOEXPO, Water Asia, IMTEX, IETF, AHAR, IITF, DEFEXPO, HT PowerJob, Property Fairs, Education Fairs, BSNL-Award function, AUSTRADE Event inPragati Maida Also Handled Suppercom 2004 Project with Canadian HighCommission, sending mails and faxes fixing appointments with CEO's of IndianBusiness Houses, for visiting delegations,

November 2000-February 2001

Front Office Executive

South African High Commission

India

September 1990-October 2000

HR & Administration Manager

Business and Personnel Associates

India

August 1988-June 1990

Secretary to Vice President (Finance)

Chinar Exports

India

June 1986-July 1987

Secretary

M.D. Mr Surender Paul at Apeejay Fertilizers

India

August 1985-March 1986

Stenographer

Birla Yamaha Ltd

India

REFERENCES ON REQUEST

EDUCATION

-Current

PG Diploma in Development Journalism and Media Management

Institute for Media Studies and Information Technology

New Delhi, India

PG Diploma in Development Journalism and Media Management from (IMSIT) Institute for Media Studies and Information Technology,

YMCA, Jai Singh Road, New Delhi

• IMSIT

-Current

PG Diploma

I.P. College, Delhi University

Delhi, India

Graduation -from I.P. College, Delhi University

PG Diploma Secretarial and Office Management

Course from JDM, Delhi University (DU)

• Secretarial and Office Management

SKILLS

Operations Stenography Typing Administrative Skills Executive Assistant Skills Fundraising Purchasing/Procurement Public/Media/Press/Analyst Relations Business-to-Business (B2B) Microsoft Office Asset Management Finance Office Management Business Development Microsoft Outlook International Relations Channel Strategies Event Management Government Logistics Management Conferences Vendor/Supplier Selection Presentation/Verbal Skills Inventory Management Consulting Calendar Management Plan Meetings Child Development Right-Sizing Project/Program Management Meeting Minutes Administrative Management Sports Organizational Skills Legal Journalism Job Fairs Fax Machines Internet Engineering Task Force (IETF) Final Cut Pro Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Access Database Editing

HONORS & AWARDS

Property Fairs, Education Fairs, BSNL-Award function, AUSTRADE Event inPragati LANGUAGES

English - Intermediate Hindi - Intermediate Punjabi - Intermediate

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