Adrian Jauregui

Cell: 650-***-**** ad355m@r.postjobfree.com

Summary

Detail-oriented Office Manager and Administrator with over 20 years of relevant work experience, searching for a long-term position with growth potential to contribute my hard working abilities and positive attitude.

Highlights

●Document Control Specialist for Technology Coporation

●Grants Assistant to three different Foundations

●Oversees all training & document services for entire division

●Office Manager for three Foundations

●Provides document support for engineering / design services

●Manages document services inventory

●Coordinates maintenance for entire division

●Manages training and order entry database

●Secretary for the Redwood City School District

●Office Manager for Chamber of Commerce

Experience

Redwood City School District Redwood City, CA Apr 2023 – Aug 2023

Secretary

Reception by: greeting all parents and students, answering all phone calls, assistance to parents for filling out applications, redecorated office to make child friendly by purchasing games and furniture for children all ages

Perform all responsible secretarial and administrative work by: being right hand to the Principal, assist with administrative matters requiring knowledge of department policies and procedures, related District rules and regulations, federal guidelines and related codes and laws, review, code and process around timesheets for 100 staff, update and record all attendance for all staff using Frontline database, work orders for seven different school sites, record and update database records for 250 students and parents, maintain and revise teachers and departments budgets, order all office and school supplies and furniture, administer all deliveries for all seven school sites, translate all written communications from English to Spanish for all parents, staff files

Samaritan House Clinic Redwood City, CA Jan 2023 – Apr 2023

Data Entry Specialist

Data entry by: gathering over 1,000 patients personal information by phone call, transferring data from paper forms to database system, transcribing phone conversations, ensuring data is accurate and complete, organizing storage systems, fixing data inconsistencies, answering queries related to data or data errors in system

Reception assistance by: checking in patients, updating patients files, translating assistance for Doctors, updating calendar by scheduling appointments with patients, working close with Manager on special projects

Sunlight Giving & PFS Palo Alto, CA Oct 2018 – May 2022

Office Manager & Grants Assistant

Reception coverage for two suites including answering, transferring and vetting all calls

Managed two suites by: preparing two suites up to CDC guidelines through the COVID-19 pandemic, point person for all technical support, meetings set-up including tech set-up and food ordering, sort and distribute all mail for two suites, maintenance for two suites reception areas and conference rooms, maintenance for kitchens in two suites including purchase and restock beverages and snacks, manage and order all office supplies for two suites, manage and reconcile all petty cash and receipts for two suites, point person for the property management, point person for contact vendors doing on-site work for two suites, maintenance of all machinery in two suites, onboarding of all new hires (planning, coordinating and welcoming), planning of all birthdays, work anniversaries and holiday activities for all co-workers, manage the Foundation’s professional calendar

Assisted with all the grantmaking by: creating, formatting, proofreading, and copy-editing various office and grants management documents, review grant applications for completeness and adherence to IRS requirements and internal grantmaking guidelines, accurately maintain all grant and program-related database records in the Smartsimple grants management system to ensure the integrity of the Foundation’s grantmaking, create and generate standard reports, compile and generate reports for the Foundation, work closely with website vendor to make updates to the Foundation’s website, process over 700 payments a year including wire transfers, checks and ACH payment methods, prepare and send all payment letters, in cooperation with the Grants Manager, process grant reporting, modifications, terminations, and closures in the GMS, support Grants Manager, Program Officers and all grantees in troubleshooting GMS issues, assist with year-end database/financial closing processes, attend and prepare materials for Foundation and Program staff meetings, serve as resource for database-related questions as needed

Vi Living at Stanford Palo Alto, CA July 2018 – Sep 2018

Administrative Assistant

Answer phones, handle Residents and co-workers requests

Create work orders and update WEBTMA software

Administrative projects involving Create P.O’s, data entry, filing, engineering security and safety paperwork, scanning documentation, creating lists and spreadsheets for all engineers

L-3 Communications, EDD San Carlos, CA Dec 2009 - Dec 2017

Document Control and Training Coordinator

●Managed control flow, engineering signatures, and updating of Engineering Change Orders (ECOs)

●Oversaw status of all documentation in EDD facility and directly interfaced with EDD customers

●Managed training programs and validated correct personnel received appropriate necessary training

●Ordered & stocked supplies and coordinated printer maintenance for entire EDD facility

●Thoroughly followed ISO 9000, MIL-STD, and Internal Standards

L-3 Communications, EDD San Carlos, CA Dec 2009 – May 2016

Junior Clerk

●Performed document control, ECO processing, TWT folder scanning, and final test data processing

●Assisted all services in the Design Service Center and Reprographics Department

●Directly interfaced with engineers, sales, purchasing, and production departments for customer service needs

E-Commerce, Technology Santa Clara, CA Jan 2008 - Nov 2008

Receptionist / Administrative Assistant

●Performed all reports, database entry, sales, marketing, customer service, and other clerical tasks

ABS-CBN International TV Redwood City, CA Oct 2007 - Jan 2008

Administrative Assistant / Community Relations

●Coordinated events by planning, RSVPing, and assisting in guest services

●Wrote reports, booked travel arrangements, managed books & databases, set schedules for main office

Chamber of Commerce Mountain View, CA Sep 2004 - Mar 2007

Office Manager

●Managed entire office by: opening and closing; performing accounting, deposits, billing, payroll, reception, entering data, printing reports, scheduling calendar, purchasing & stocking office supplies, and handling accounts

●Assisted over 500 Chamber Members and the Mountain View community and tourists

Community One Financial San Jose, CA Jan 2004 - Aug 2004

Mortgage Consultant

●Performed telemarketing calls, customer service, general clerical work, mortgage refinance closing procedures

Qualities

Microsoft Word, Excel, Powerpoint, Access Database, Outlook, Microsoft Teams, Salesforce, Asana, Mailchimp, Slack, Google Meet, Google Calendars, Smartsimple, Zoom, Surveymonkey, Financial 2000k, Vertical Change, Filemaker, Quickbooks, ADP, Paychex, BAAN, ECOtrac, INFOR, Solidworks, Type over 60 WPM, Bi-lingual English and Spanish

Education

Heald College, School of Business San Jose, CA Jan 2000 - Jul 2001

Computer Business Administration AAS Degree

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