Kim Clark

***** ******* *****

King George, VA **485

Cell: 859-***-****

ad2vtx@r.postjobfree.com

Business Administration and Accounting Management

Highly skilled professional qualified by years of comprehensive experience with a record of success in delivering strategic planning and sustainable results in operating efficiency and improved performance. Excellent time management and problem-solving abilities recognized by management and customers for productivity in high stress situations. Who is able to maintain highly functional, safe, professional work standards focused on quality control, cost effectiveness and workflow efficiency.

AREAS OF STRENGTHS

ERP Financials

Collection Purchases

Cash Flow

Financial Reporting/Planning

Grant Management

A/R & A/P Coordination

Budget Forecasting

Tableau

Contract Negotiations

Financial Edge Accounting

Microsoft Word & Excel

SAP/JDE Accounting Program

PROFESSIONAL EXPERIENCE

Smithsonian Institution

Sr. Staff Accountant OF&A – District of Columbia- ($89,069) April 2016 – Present – 6:30am – 3pm

Bank reconciliations for seventeen commercial bank accounts. Work closely with SI/SE units, CMO, and OCIO to resolve reconciling items and operating systems functionality and resolution.

• Monthly analysis, preparation, and reconciliation of inter-unit transactions between the general ledger accounts 6998/6999 balances for revenue and procurement expenses. Which include advising and directing units on how best to resolve chart field errors, based on dollar values, clarifications of goods and or policy usages. Ensure allocations of restricted vs unrestricted funding. Reviewing and providing directives on the proper use of said funds and the proper use of the e-reimbursement data system.

• Responsible for journal entries via Service Request; processing zero budgets; budget transfers; Purchase Order adjustments as assigned referencing policies and procedures of OF&A thru Service Now Tickets portal and or correspondence. Which also assist with budget forecasting for the next budgetary period.

• Quarterly reporting of the Smithsonian Collections items procurement purchases. I reconcile by Class, Program Codes, General Ledger Accounts back to the Trail Balance Report. Which include periodic audits checks on procurement purchases, clarifying the validity of the procurement along with P-card purchases submissions. We check to ensure that they are policy-compliant based on the goods and services purchased.

I advise units on how to define and or resolve Collection purchases that are more complex in nature. This is inclusive of items that are allocated, liquidated, and accrued properly at year end.

• I advise upper management when there is a need for change to improve internal controls. They include reviewing the detail of a procurement purchase to ensure that the Unit(s), meet policies allowable and are following purchasing laws for Collection purchases.

• Monthly and quarterly analyzing and reporting the effectiveness of the fiscal management of Pool Benefits for SE (trust) paid by Smithsonian Institutions (SI). They include, employee benefits payments, Payroll transactions; preparations of quarterly journal entries for Federal Unemployment, Severance, and Federal Employees Compensation Act (FECA), and accrued liabilities.

• Quarterly reconciliation of Panda Donations between two financial systems ERP and Panda donations against our ERP General Ledger reports.

The National Association of Black Accountants

Accounting Controller – Greenbelt, MD – Contractor October 2015 – March 2016 – 8am – 4pm

Working to logistically implement database software systems into the Financial Edge accounting operational system as we also work to update a more definitive chart of accounts.

For membership services account receivable, Timberlake software and Anybill for account payable functions.

Monthly financials, bank reconciliation, account analysis and posting of journal entries to the General Ledger.

Advise and enforce day to day practical protocols of operations in adherence to the auditor recommendations and GAAP operations.

Asthma and Allergies Foundation of America

Staff Accountant – Landover, MD January 2015 – August 2015 – 8am – 4pm

Collaborated with Financial officer to fully absorb newly acquire out of state nonprofit organization. This included transitioning of bank accounts over to headquarters; monitor program expenses and fundraisers; establishing organizational operational protocols for accounts receivable activities; posting to the general ledger; invoicing, depositing of all receivable entries for both organizations.

Reconciliation of bank accounts for the checking, online shopping cart and credit card statements and file retention.

Sisters of Mercy, Non-Profit

Staff Accountant – Silver Spring, MD August 2014 – November 2014 – 8am – 4pm

Administrative and technical protocols to marginalize eighteen overseas accounts. Inclusive of day-to-day cash deposits; accounts payables and General Ledger entries.

Reconciliation of bank and credit card statements, bringing them current.

Yazaki North America, Inc.

Accounting Coordinator – Lexington, KY September 2013 – February 2014 – 8:30am -4pm

Responsible for indirect Accounts Receivable functions for annual income consisting of $60 million, with the use of the JDE and SAP accounting systems. This is inclusive of assisting with accounting reports and transactions identifying variances and problems to circumvent future occurrences.

Preparation and submitting mandatory reports, coding of all Accounts Payables; booked travel arrangements for Sales and Management staff using Concur. I also booked all travel reimbursements for staff members using Concur program. Ordered all office supplies; and made departmental cash deposits for the Lexington, KY location.

Daily review of all customer invoices submitted thru EDI transmittals via JDE; manually thru SAP; consisting of thirty accounts for this office location.

University of Kentucky

Ticket Center Manager OSI – Lexington, KY April 2009 – August 2013 – 8am – 4pm

Coordination of twenty cost centers and 1 General fund account. Preparation and tracking income daily with month-end reconciliations to the sub-ledger to the General Ledger within SAP, totaling three million annually.

Oversight and management of all Ticket Center operations; income, payables, operations, policies, internal audits, and customer service excellence; which also encompassed implementing hardware and software that enables the best client service and departmental usage.

Manage/supervise student workers with staffing needs and directions as it relates to day-to-day transactions, programs, and events.

Staff Accountant III – (2009-2012)

Responsible for the daily oversight of internal and external fiscal management of sponsored programs and departmental gift and fund accounts on the SAP accounting software system.

Preparation of all Purchase Orders; travel reimbursement; Payroll data; monthly office supplies; catering; hotel accommodations; departmental machine maintenance and departmental deposits within SAP.

Maintain Excel spread sheets for monthly reconciliation of cash distributions for twenty accounts within the SAP.

Provide practical implement of policies and procedures to Principal Investigators and departmental staff as it relates to liquidation of funds for forty grant accounts.

Asbury Park Board of Education

Accountant & Asst. to BA-Chief Financial Officer

Asbury Park, NJ August 1995 – December 2008 – 8am – 4pm

Supervised daily operations and procurement purchasing consisting of $98 million of state and grant funding.

Coordinated and supervise the budget(s), inventory of fixed assets for eleven building locations.

Established administrative protocols for internal operational efficiency to identify the need for change and improve performance.

Ensured district’s compliance with the state purchasing laws and bid practices.

Reviewed monthly audit Grant illegibility for compliance.

Reviewed districts contracts and budgets to maximize operational cost savings, annually.

Provided audit materials for elected officials, board members and local constituents, which sometimes included a public explanation.

Non-Professional Service

Women in Worship

Lexington, KY – Founding Member August 2012 – January 2014 Weekends

Group of six women who were instrumental in getting gospel artist to come to the area and give concerts.

We organized these events with production, marketing, locating venues and contracting artist.

My role was to manage the cash flow and liquidate funds to pay for expenses.

Education and Certification

Management Concepts – Professional Development

Graduate School USA (Federal Financial Management)

Becker Professional Education

National Council of University Research Administrators – February 2011

Post Baccalaureate in the College of Agriculture – Not Completed

University of Kentucky – 100 W.D. Funkhouser Bldg., Lexington, KY 40506

Bachelor of Science in Psychology (Industrial) - August 2008

Monmouth University - Long Branch, NJ – August 2007

Certificate of Completion for Public School Business Administrator - June 2006

New Jersey Association of School Business Officials - Borden Town, NJ

Accounting Major - 68 credits completed - March 1989

F.H. LaGuardia Community College – Long Island City, NY

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