Juanita Labuschagne

+1-425-***-**** ad2d43@r.postjobfree.com

Personal Background

I am a results-driven and detail-oriented individual with years of experience optimizing office operations and streamlining administrative processes while coordinating and managing projects. Adept at managing daily office functions, implementing efficient workflows, resource allocation, and fostering a positive work environment while being a creative problem solver.

I am committed to delivering high-quality administrative support and driving the success of small and large teams. I’m also known for implementing efficient project management processes and leveraging strong organizational skills to meet tight deadlines.

In my profession, it is critical to establish and maintain impeccable reputations and relationships, which is why I regard communication as a cardinal. I can evaluate problems and communicate possible solutions within the scope of my field of expertise. I enjoy seeing new challenges through to completion, remaining confident and amiable under pressure, and always striving to improve myself.

Career Objectives

To join a company that adopts a highly success-driven and enthusiastic approach to business - an organization that provides scope for utilizing my academic ability and skills achieved throughout my degree and career. Since graduating from University, I have held four challenging and pro-active roles within diverse business backgrounds. I strive to implement and steer my attributes and ambition into a rewarding career path.

Core Skills

General Skills & Attributes

Administrative Excellence: Extensive experience providing comprehensive administrative support to executives.

Creative, conceptual, analytical & numeracy intellectual.

Project Planning and Execution: Create project plans and coordinate resources.

Communication: Strong written and verbal communication skills with management, team members, and clients in a remote setting

Time and task management: Ability to prioritize tasks and manage tight deadlines in a fast-paced environment.

Event planning experience - Outcome-orientated and highly organized.

Attention to detail and discretion to every matter.

Technology Proficiency: Slack, Microsoft Teams, WhatsApp, Zoo, Dropbox, OneDrive etc.

Resource Management: Allocating resources, including personnel and materials, to meet project requirements and deadlines.

Adaptability: Adjusting effectively to work within new structures, processes & requirements. Embracing change and learning.

Coaching: Providing timely guidance & feedback to help others strengthen specific knowledge.

Problem-solving and decision-making: Troubleshooting & taking action that is consistent with available facts.

Delegating responsibility: Allocating decision-making authority to appropriate others.

Computer literacy

Knowledge and Experience

MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams),

Airtable, Zoom, Slack

C-Map (Project management Software)

Harvest / Forecast (Project management Software)

LastPass

Tallie (Accounting software)

Perform-Yard (Performance management software)

Pastel / Gerber PDS / Astute

Photoshop 6.0 / Adobe + Premiere Elements 7

At-work Internet software solution / Spotlight S.net

Microsoft Dynamics

Bachelor’s degree in business management

Executive assistance

Events planning & Marketing experience

Administrative experience

Office management experience

Knowledge Management experience

Operations experience

Project Management

5 Years of experience working within remote and distributed team environments

Skilled at team collaboration while working independently in remote environment

Work Experience

Board & Vellum – (Architects) Fully Remote Work February 2019 – September 2023

Business Coordinator and project administrator (100% Remote) for multi-discipline architectural Firm in Washington State

New Project setup and project maintenance for each department

Resource scheduling and assignment for all projects

Project Management assistance for all departments

Archiving of projects

Recon of the Procurement team expenses.

Tracking timely invoice submittal and receipt

Approving Employee claims

Monitoring all employee’s weekly billable hours

Updating & managing Perform-Yard

Managing Airtable & LastPass

Employee Onboarding

Timesheet Management & calendar Management

Event planning

In SA – (Inclusion South Africa) Hybrid Work January 2018 – September 2018

Operations Manager & Executive Assistant to CEO - C-Level Assistant

Marketing, PR & Research

Content management, uploading of content on a regular basis on Company & Personal Websites

Training staff on an ongoing basis & evaluation of staff performance

Scheduling of meetings, coordinating In-house training as well as Internal and external presentations

Administration of client base, accounting support, budget & expense monitoring

Diary management, calendaring & Travel Arrangements

Power-point presentations & Report writing

Upholding of CEO’s residence and management of his residential staff

Management of the CEO’s personal as well as business affairs

Diary management & Travel Arrangements

Compilation of info on T-drive for UK PA

Company event coordination & Company secretarial duties

Delta BEC – Multi-disciplinary Built Environment consulting company 2012 – 2017

KM Manager (Knowledge Management) & Executive Assistant to CEO

Transfer of knowledge and skills, disseminating information to senior and middle management

Keeping abreast of company knowledge requirements

Procurement and managing all company knowledge (hard copy & electronic)

Coach & mentoring of staff with regards to presenting & training sessions

Coordinate presentation sessions and liaise information with Skills Development Facilitator

Internal Marketing & Content management

Training staff on an ongoing basis & evaluation of staff performance

Scheduling of meetings, coordinating In-house training as well as Internal and external presentations

Uploading of content on the company Intraweb & database as well as info screens

Coordinate a monthly networking session and events for the Group.

Budget & Monitoring expenses & Forecasting. Compiling, reviewing, and updating all KM policies and procedures.

Preparing and updating an annual KM action plan

Compiling and presenting of monthly KM reports

Monitoring and improving the KM system.

Update rates for Professional services.

Asset and Records Management.

Evaluate and develop improved techniques for the control of documents and records.

Health, Safety & Environment. Oversee the Site Equipment & PPE process -Health & Safety representative – NQF Level: 2

Update the Project index daily as and when required.

Managing the Project Description process on all registered projects

Open new Projects & archiving completed projects for the company.

Additional Work Experience

Office management & administrative duties

Insurance, Unit Trust, Retirement & Investments

Processing of new investments

Event planning experience (Year-end functions, golf tournaments etc.)

Fund switching and administration.

Set targets (Monthly / Yearly) Turnover

Administration of client base, office & support

Attending new product launches

Managing Actual and Cumulative targets

Planning Sales targets, foot-count & hourly rates

IBT transfers / DTR (Day Transaction Reconciliation)

Merchandising (color, style and texture orientated)

Trade and stock density

Product training and stock control (stock loss)

Wardrobe planning and Consulting

Attending conference calls and managers’ meetings

Training staff & evaluation of staff performance

Customer service

Education Background

QUALIFICATION

INSTITUTION

Bachelor’s degree in Business Management * (4-year collage degree)

University Of Pretoria

Microsoft Excel Advanced

Dexford Academy

Microsoft Word Advanced

Dexford Academy

PA/Secretaries Conference

Kumalo Green

* Degree consists of B.com Business, Administration, Marketing & Retail management.

References

Board & Vellum

206-***-****

Jeff Pelletier (Business Owner)

Terry Allan (Operations Manager)

Terry Phelan

ad2d43@r.postjobfree.com

ad2d43@r.postjobfree.com

ad2d43@r.postjobfree.com

In SA

Rinet Griessel

+27 (0-82-829-**** / ad2d43@r.postjobfree.com

Delta BEC (Pty) Ltd.

Leon van Biljon (Director)

+27 (0-12-368-**** / +27 (0-82-466-****

Itec SA

Jacques Duyver (CEO)

Nenette vd Linde-Baker (HR)

+27 (0-11-409-**** / +44 (0-20-719*-****

+27 (0-83-307-****

Kotzéuns (Pty) Ltd.

Ilze Kotzé (HR)

+27(0) 11 760 4331 / +27(0) 82 900 0975

Contact this candidate