CURRICULAM VITAE NIKHIL GAUTAM

MB +1-571-***-**** (USA)

****,******* ***,****** ****** MD 20910.

Email: ad2a6a@r.postjobfree.com

To obtain a challenging assignments in General Administration & Facility.

Coordinates facility management activities managing employed professional, technical & Soft services.

Develops annual maintenance work plan, preventative maintenance plan and schedules.

Oversees operation, maintenance, repairs, schedules, and modifications of the physical plant, physical structures and grounds.

Develops comprehensive preventative maintenance and comprehensive preventative maintenance repair programs and schedules to include maintenance and repair resource estimates.

Initiates and assists with contract development, drafts scopes of work and oversees contractor performance.

Expertise in liaison and maintaining coordination with Government/Administrative agencies.

Institutes maintenance policy, determines facility condition indexes, performs annual facility condition surveys, and performs annual inspection surveys.

Ensures management of security systems.

Manages energy resources by monitoring and improving post energy use. Ensures utilities availability.

Maintains real property inventory and ensures that the computerized maintenance management system is fully utilized and monitors performance metrics.

Monitors building automation systems such as complex HVAC systems and load build-up in chillers and generators

Expertise in Managing ISO 27001 audits and compliance.

# Management of the Facility Management and Strategic Planning

Performs FM-related long range planning, modifies long range plan, maintains post’s mission requirements/master plan, establishes performance goals and objectives, analyzes and advocates for resources.

Manages project development, designs, and oversees construction work.

Oversees prioritization of work and establishment of work schedules.

Plans facility budget, allocates funds and manages sustainment, restoration, and modernization funds.

Manages customer service, monitors performance standards, institutes quality control procedures, and oversees customer surveys. Supports and coordinates with tenants from other agencies.

Analyzes facility management data to track effectiveness of FM program using key performance metrics and demonstrates that maintenance funds and assets are efficiently used.

Supervises staff to include developing staffing plans, advocating for resources, writing position requests and position descriptions, training and mentoring staff to improve professional proficiency, preparing employee evaluations, and participating in hiring and separating of staff.

Prepares written reports and other documents and delivers briefings.

Conducts space planning and management.

Procurement and vendor management within an organization consists of wearing many hats, responsibilities include: Working closely with vendors on a day-to-day basis. Assisting with planning and developing the vendor management policy, program and procedures, finalizing and Empanelment.

# Safety Management

Serves as the safety officer and oversees safety training to ensure safe work practices.

Reports, reviews, and investigates mishaps.

Manages the continuous fire prevention program.

Performs safety certifications of leased properties.

Supports emergency preparedness and prepares emergency contingency plans.

Manages environmental controls and abatement and proper handling of Hazardous Waste.

Oversees testing of post water and ambient air quality.

Ensures cleaning and disinfecting guidance is as followed. PROFESSIONAL PERFACE

A dynamic professional with 14 years of experience in General Administration.

Most recent I was associated with Veative Labs Pvt Ltd (The UK based company) as a Manager Administration & Facility.

Expertise in Managing ISO audits and compliance.

Comprehensive exposure to MS-Office and another Internet application.

Proficient in developing and maintaining good relations with the HODs for running operations.

Handling day to day administrative activities in co-operations with internal/external departments for smooth business operations.

Proficiency in operating office management, records event management, calendaring, front desk reception, executive support and travel coordination.

Expertise in conducting general meetings and crowd handling.

Expertise in liaison and maintaining coordination with Government/Administrative agencies.

Proficient in cementing healthy relationship with the Vendors, Local Building Authorities, Security, Pantry for better Management and leading workforce towards accomplishing business and corporate goals.

A proactive planner with dexterity in identifying & adopting emerging trends to achieve organizational objectives and profitability norms.

Core Competencies

Liaisons with Government Agencies.

Maintenance of Leave Records & Wages Preparation.

Compliance with Local Building, energy waste, water & safety requirements.

Taking care of facilities Management.

Vendor and Security Management.

Looking after Casual workers and Vehicles.

Career Highlights

Responsible for all admin related activities.

Attendance and leave Management of the employees.

Monitoring attendance and performance of House Keeping, Security and other Sub-staff.

Monitoring the functioning of office equipment and furniture, negotiation and finalization of AMCs for various equipment’s etc.

Responsible for logistic operations.

Administering day-to-day office facilities of the employees and ensure facilities/infrastructure and other requirements are made to the employees.

Dealing with the suppliers in terms sending purchase order and price negotiations.

Liaise and coordinate with House Keeping and Security agencies, negotiation and finalizing the contracts with House Keeping and Security agencies.

Take care of vendor payments and rental agreements.

Handle employee’s grievances and proper deployment of staff according to the requirement.

Excellent ability to take instructions and be responsible for carrying them out with minimum supervision.

Presentable, polite and tactful with requisite aptitude to handle complicated issues through exceptional interpersonal and communication skills.

Oversee the performance of the sub-staff in the department and adopting various cost-cutting initiatives. Preparing of Travel Itineraries Travel tickets arrangements and Hotel accommodations.

General Admin work, Taking Care of housekeeping & maintenance.

Taking Care of Facility Management, Security and Vendor Management.

Pantry Administration.

Responsible for the Pantry items are in stock.

Looking after all administrative work like expenses and billing, Purchasing and Ordering.

Keep updated on key actions.

Conducting Mock Fire Drills & Business Continuity Plans.

Arranging the Drills for UPS & D.G Sets.

Responsible for the Assets Maintains like, LT Panels, D.G Set, Security Systems, UPS & HVAC.

Responsible for Maintaining the Service Level Agreement at our Site.

Conduct internal audits for the stationary stocks and inventory list.

Check the memo file for requirements.

Responsible for maintain and update the admin related Registers.

Should keep a check on various bills like office water, electricity and telephone bill.

Management of Non-IT assets.

Monitoring movements of all IT and Non IT assets and issuance of gate passes.

Ensuring compliance to all administrative related procedures.

Ensure availability of all the consumables. E.g.: Stationary, Diesel, Water, Cartridges/ Toners etc

Prepare requisitions for payments.

Ensure timely payments of all electricity/ water/ rental expenses of the office.

Responsible for preparing and managing the budget.

Courier and mails organization.

Office stationery centralization and purchase.

Vendor Management – shortlist, negotiation and empanel.

Coordinate and monitor the performance of all Vendors.

Purchase and AMC of office equipment’s.

Monitoring compliance of central and local regulations.

Report HOD Administration.

Employment Scan

From 15 Nov to 2021 To 28th Mar 2022 I worked with Veative Labs Pvt Ltd as a Manager Administration & Facilities.

Coordinates facility management activities managing employed professional, technical & Soft services.

Develops annual maintenance work plan, preventative maintenance plan and schedules.

Taking care of Office Stationary, Pantry Material, Housekeeping Materials.

Responsible for Procurement of IT Material and Maintaining backup for the same.

Preparing and keeping the record quarterly budget for the office expenses.

Develops comprehensive preventative maintenance and comprehensive preventative maintenance repair programs and schedules to include maintenance and repair resource estimates.

Managing and ensuring the proper functioning of UPS and HVAC and other equipment’s on daily basis and maintaining AMC for the same.

Initiates and assists with contract development, drafts scopes of work and oversees contractor performance.

Managing liaison and maintaining coordination with Government/Administrative agencies.

Ensures management of security systems.

Manages energy resources by monitoring and improving post energy use. Ensures utilities availability.

Maintains real property inventory and ensures that the computerized maintenance management system is fully utilized and monitors performance metrics.

Monitors building automation systems such as complex HVAC systems and load build-up in chillers and generators

Managing audits and compliance for security and housekeeping staff.

Keeping track for Material Inwards and outwards gate passes like NRGP & RGP for audit purpose.

Oversees prioritization of work and establishment of work schedules.

Plans facility budget, allocates funds and manages sustainment, restoration, and modernization funds.

Analyzes facility management data to track effectiveness of FM program using key performance metrics and demonstrates that maintenance funds and assets are efficiently used.

Prepares written reports and other documents and delivers briefings.

Conducts space planning and management.

Procurement and vendor management within an organization.

Working closely with vendors on a day-to-day basis. Assisting with planning and developing the vendor management policy, program and procedures, finalizing and Empanelment.

Reports, reviews the incident and investigates mishaps.

Manages BCP mock drills and keeping record for the same for audit purpose.

Managing and keeping safety certifications of leased and company owned properties like floor plan, Emergency exit plan.

Supports emergency preparedness and prepares emergency contingency plans.

Manages environmental controls and abatement and proper handling of Hazardous Waste.

Oversees testing of post water and ambient air quality.

Ensures cleaning and disinfecting guidance is as followed. From 1st May 2020 To 13th Nov 2021 worked with Wave Facility Management & Security Services as a Manager Administration & Facilities.

Assets Management.

Procurement Management.

Budget Management.

Contract Management and SLA Management.

Proficient in developing and maintaining good relations with the HODs for running operations.

Handling day to day administrative activities in co-operations with internal/external departments for smooth business operations.

Managing and operating office management, records event management and calendaring.

Managing executive support and travel coordination.

Liaison and maintaining coordination with Government/Administrative agencies.

Maintaining healthy relationship with the Vendors, Local Building Authorities, Security, Pantry for better Management and leading workforce towards accomplishing business and corporate goals.

Facility Management (FM)

Compliance with Local Building, energy waste, water & safety requirements.

Vendor and Security Management.

Taking Care for the delivery of Housekeeping uniform and cleaning material on time.

Ensuring the basic compliance should be fulfilled and keeping records for Audit. From 04th Nov 2019 To 30th April 2020 worked with Laxman Constructions & Engineering Co. as a Facility Manager.

Responsible for logistic operations.

Administering day-to-day office facilities of the engineers and other subcontractors.

& ensuring the facilities/infrastructure and other requirements are made to the employees.

Dealing with the suppliers in terms sending purchase order and price negotiations.

Responsible for Technical & Soft Services.

Responsible for B.C.P. & Mock Drills.

Responsible for maintenance of LT & HT panels, Capacitor bank & UPS.

Responsible for maintenance of Access Control System & Fire Alarm System.

Responsible for Compliance & Procurement Management.

Responsible for the Contract Management.

Responsible for the Labour Compliances.

Responsible for the AMCs for various equipment’s From 26 Sept 2017 To 24 Oct 2019 Worked on pay roll of DTSS as a Facility Manager deployed at

.BRITISH COUNCIL MANAGEMENT SERVICES.(A UK based MNC)

Responsible for Technical & Soft Services.

Responsible for B.C.P. & Mock Drills.

Responsible for maintenance of LT & HT panels, Capacitor bank & UPS.

Responsible for maintenance of Access Control System & Fire Alarm System.

Responsible for maintenance of HVAC.

Preparation of MMR, SLA, PPM Calendar, Duty Roaster, Daily Report, Electricity Bill verification, CAM Module etc.

Responsible for Vendor Management & Cafeteria management.

Responsible for Helpdesk Management & Transport Management.

Responsible for Security Management & Asset Management.

Responsible for Compliance & Procurement Management.

Responsible for Cost saving effort’s in term of electricity, consumable items & other required goods.

Responsible for Training to Housekeeping team, Maintenance team and Security team.

Responsible for preparation of ISO Audits.

From 19 April 2011 To 25 Sept 2017 Worked on pay roll of TCS as Admin Executive deployed at Passport Seva Kendra Ghaziabad as Admin Branch Head. Passport Seva Kendra – Ghaziabad under e-governance program of Ministry of External Affairs with . Tata Consultancy Services Limited. Responsible for managing entire administration for Passport Seva . Kendra. Responsible for maintain Security, Facility Management, Vendor Management…… . …… …….

Management of Non-IT and IT assets Audits.

Responsible for preparing and managing the budget.

Maintain records for operational expenses, POs and process payments.

Managing effective coordination with MEA official.

Management, Procurement, Inventory, SLA, Compliance and Audits.

Effective control to maintain timely delivery for day to day operational related requirements.

Effective Control to maintain timely delivery of Digital Signature Certificates.

Keeping track for activation and deactivation of PSP Ids, Access Cards, Digital signature certificate, Access areas, Ultimatix and Business operation portal account for new joining and resigned employees also record keeping for the same to ensure compliance for Information Security and ISO Audits.

Supervising the outsourced Facilities staff and vendors.

Managing Mock drills as per Business continuity plans.

Maintain records for Mock drills for future Audit purpose.

Maintain track and arrangement for PPM of various equipment’s.

Daily check to ensure proper functioning Fire and safety systems.

Monthly Audit for security and operational related registers.

Monthly Audit for security and operational reports.

Monthly Reconciliation for Non-Returnable and Returnable Gate pass.

Responsible for confidentiality movement of files and personal information of citizens.

Responsible for SLA and audit compliances by Ministry of External auditors.

Liaison with Government official for external services such as Shop and Establishment, Labour Low, Electricity Department, Fire Department, Municipal Department, District Magistrate office SSP office Etc.

From August 2009 To 15 April 2011 Worked with KHYBER AIRCONDITIONING CO. as Admin . Executive.

Monitoring movements of all IT and Non IT assets and issuance of gate passes.

Ensuring compliance to all administrative related procedures.

Ensure availability of all the consumables. E.g.: Stationary, Diesel, Water, Cartridges/ Toners etc

Prepare requisitions for payments.

Ensure timely payments of all electricity/ water/ rental expenses of the office.

Responsible for preparing and managing the budget.

Courier and mails organization.

Office stationery centralization and purchase.

Vendor Management – shortlist, negotiation and empanel.

Coordinate and monitor the performance of all Vendors.

Purchase and AMC of office equipment’s.

Monitoring compliance of central and local regulations.

Responsible for all admin related activities.

Attendance and leave Management of the employees.

Monitoring attendance and performance of House Keeping, Security and other Sub-staff.

Responsible for logistic operations.

Academic Record

Bachelors of LAW (LL.B) from CCS University, in the year 2023.

Master in Business Administration (MBA International Business) Agra University in the year 2009.

Bachelors of computer Application (BCA) from CCS University, Meerut in the year 2007.

Intermediate from Central Board of Secondary Education (CBSE) in the year 2004.

High school from Central Board of secondary Education (CBSE) in the year 2002. SHOULD I BE FORTUNATE ENOUGH TO GET THE POST APPLIED FOR I SHALL LEAVE NO STONE UNTURNED IN DISCHARGING MY DUTY DELIGENTLY & EARNESTLY. DATE: (Nikhil Gautam)

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