Finance Manager Admin
Resume:
CURRICULUM VITEA
PERSONAL INFORMATION
Name
Temesgen Assefa
Address
Addis Ababa, Kolfekeraneosubcity
Telephone
+251-***-**-**-**/092*-**-**-**/
ad270z@r.postjobfree.com
Nationality
Ethiopian
Date of birth
21st June 1974 E.C
Gender
Male
Marital status
Married
EDUCATIONAL AND TRAINING
Dates
1st July 2017
Title of qualification awarded
MSc ( Masters ) degree in Accounting and Finance
Name of university
WolaitaSodo University
Dates
19th July 2008
Title of qualification awarded
BA degree in Accounting and Finance
Name of university
Arbaminch University
Dates
05 March 2004
Title of qualification awarded
Diploma in Accounting
Name of college
Unity University College
PERSONAL SKILLS AND COMPETENCY
Mather tongue
Oromiffa - Understanding, Speaking, Reading and Writing
Other language
Amharic - Understanding, Speaking, Reading and Writing
Other language
English - Understanding, Speaking, Reading and Writing
Computer skill and competency
Competent with Microsoft Office ( Word, Excel, power point), Programme ( MGP )
WORK EXPERIENCE
Date
May 1,2020 GC
Name of employer
General power plc
Types of sector
Admin and Finance
Position held
Head of Finance and Administration
Main duty and responsibilities
• In-depth understanding of cash flow management, balance sheet, income statement, bank reconciliation and bookkeeping
• Hands-on experience with budgeting and risk management
• Excellent knowledge of data analysis and forecasting models
• Proficiency in accounting software
• Solid analytical and decision-making skills
• Able to work with minimum supervision
• Supervisory and technical expertise in business systems development, internal controls, policies, and procedures
• Provide regular financial reports and interpret financial information to Managerial staff while recommending further course of action.
• Advise on different financial activities and provide strategies that the company should take
• Analyze costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
• Process invoices and follow up with clients, suppliers and partners as needed
• Support monthly payroll, process government taxes, track and reconcile bank statements and keep organized records
• Manage other teams in the company
• Complies with federal, regional, and city financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Generate different Finance, HR, Sales and production documentation
• Prepare year-end financial statement and balance sheet for external audit
• Prepare fixed assets schedule for calculation depreciation and inventory valuation and counting plan for preparation of financial report.
• Prepare weekly cash flow and control cash balance of the company.
• Manage and supervise the accounting team (accountant (payroll and other) and junior accountant (cashier and other))
• Follow up and ensure the accuracy of data entered in the system (financial data).
• Follow and control proper posting of daily sales and payment transactions.
• Follow up the payment of taxes (VAT, WHT, Salary tax, pension) per month based necessary documents on time and ensure availability of cash for payments.
• Check the legal process of credit sales invoices and follow up collection of receivables and other advance payments on time.
• Follow up of reconciliation of debtors and creditors balances per month
• Control and follow up the preparation and handling of all financial documents as per finance policy of the company and audit requirements,
• Follow up preparation of payroll and payment of monthly salary and other benefits to employees.
• Control purchase procedures of the company and follow up advance settlement.
• Ensures the proper implementation of Human Resources Policy Manual and the Labor Code of Ethiopia.
• Prepares Human Resources Planning to ensure sustainable supply of the right personnel
• Organizes recruitment programs, participate in recruitment and selection of team members as required in consultation with Human Resources team.
• Ensures the timely renewal/termination of staff contracts and Liaise with all units in the Area Programs Office;
• Updates and maintain all records of team members leave, in their personnel files and ensure that leave is taken as per the plan of the organization and reported.
• Updates and keep files of team members’ history and prepare monthly statistical report and liaise the report.
• Participates in Human Resources Policy and Procedure manual preparation, updating and other related issues;
• coordinating regular performance management programs
• Administering team members’ entitlements, allowances, benefits, and incentives.
• Maintains personnel records
• Prepares periodic reports on Human Resources related activities.
Date
July 1,2017 to date
Name of employer
JiangsuEtern Co. LTD (Ethiopia Branch)
Types of sector
Admin and Finance
Position held
Finance,HR and Admin Manager
Main duty and responsibilities
ACTIVITIES RELATED TO FINANCE
Develop and implement Policies and Strategies that guide the administration and Finance of the company
Budget Monitoring and Variance analysis
Financial Planning and cash projection
Implement and supervise accounting and financial procedures and systems in order to ensure transparent accounting practices traceability( Invoices, Receipts,payments and Bank Statements e.t.c)
Guides and Facilitates the duties of the team members in the organization
Support,Coordinates and supervise the admin and finance Procedures
Ensure company records & Files are updated in a timely and accurate manner, Safeguarding confidential information & with compliance to the labour law
Coordinate and supervise for payroll, Overtime, holiday earnings, as wel as developing the monthly payroll and closing payroll
Ensure the proper use of Companies financial and non financial resources.
Plan and coordinate the activates of head office and project finance team by ensuring that the units has adequate resources to effectively undertake its activities
Circulate new financial rules and regulations, formats, memos and other pertinent documents across program office staffs.
Provide technical and supportive support or orient for programme staff on financial rules and regulation and preparation of payment approval.
Review and appraise and check any payment initiate /request from programme and other Company’s staff as per the Jiangsu financial policies and procedures.
Check and approve weekly cash accounts, payrolls and other related documents are within the required standard and interest of the organization.
Responsible to review and check daily financial payment based on organizational procedures.
Ensure for the effectively and efficiently management and utilization of program budget and assets.
Assist in the tracking and managing all finances allocated to Project office
Update audit and inventory findings for General manager and report to HO ( Bejing).
Participate and facilitate conducive environment for proper execution of internal and external auditing.
Undertake periodic supervision and monitoring of Partners financial systems and provide appropriate technical and supportive support regularly.
ACTIVITIES RELATED TO HR and ADMINISTRATION
Lead and manage staff recruitment at Head office level with relevant department, from advertisement through to appointment, as per Jiangsu manual and ensuring a fair and transparent process is used and accurate documentation maintained.
Ensure and provide technical support to all managers and supervisors to enhance their skill
Assess and compile staff capacity and development plan in collaboration with Programme managers.
Facilitate and ensure that new employee get appropriate and enough induction on overall policies and Project of Jiangsu Etern Co LTd in Ethiopia.
Manage administrative staff, and ensuring that they are maintaining expected standards of work covered in their job descriptions.
Managing and resolving all staff personnel issues as perJiangsu personnel Manual and guidelines.
Legal affairs: maintain necessary documents and other materials; attend court hearings when necessary etc.
Manage work disciplinary cases, advice the programme Coordinator in hiring and taking disciplinary action of all Project staff as per Jiangsu personnel manual.
Ensure that that the administrative procedures related to tax and timely payments of of tax and other obligation are followed and comply with established legal procedures.
Manage and administer all office work and supervision of administration staff, guards’ domestic staff in line with Jiangsu in Ethiopia HR manual
Ensure the proper management, Administration and operation of all Offices under Jiangsu Head office manual.
Facilitate and Ensure that all staff receive benefit entitled as per Jiangsu HR manual
Undertake periodic inventory on the organization assets and transparently communicate with the relevant programs and departments.
Coach and support Project Staff Head office to effectively discharge his/her responsibility
Respond to staff enquiries based on HR policy and Procedure manual of Jiangisu Ethiopia.
Ensure all staff have aware to Jiangsu policies and create easy access of the documents to all staff
Plans and Supervise the HR process ( recruitment,Induction, Evaluation and Communication) of the staff under his Responsibility in order to ensure the peoples capabilities
Building team work with vertical and horizontal hierarchies
Work Experience
Date
November 1,2012 to June 30 2017
Name of employer
Concern Worldwide in Ethiopia
Types of sector
Admin and Finance
Position held
Assistant Finance,HR and Admin Officer
Main duty and responsibilities
ACTIVITIES RELATED TO FINANCE
Preparation of Admin Budget, managing and evaluating all aspects of programme budgets, to ensure correct and maximum utilization of all budgets at field level and advising each project officers of current budget status.
Co–ordinate with other team members to complete financial requirements for Action plans and Completion reports for submission to Government, Concern and Donors as necessary.
Checking of monthly financial reports
Undertaking other standard financial requirements such as weekly cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests from Head Office.
Responsible to check daily financial payment based on organizational procedures & given budget codes.
Review management accounts on a monthly basis and discuss with programme managers
ACTIVITIES RELATED TO ADMINISTRATION
Management of staff recruitment at programme level
Ensure Maintenance of personnel files for all staff, including all documentation as required through Concern personnel guidelines.
Managing and resolving all staff personnel issues, following the Concern personnel Manual guidelines.
Responsibility for compound security & maintenance requested.
Legal affairs: maintain necessary documents and other materials; attend court hearings when necessary etc.
Manage work disciplinary cases, advice the programme Coordinator in hiring and taking disciplinary action of all programme staff as per CONCERN personnel manual.
Manage office work and supervision of administration staff, guards’ domestic staff.
Ensure maintenance of personnel files for all programme employees.
2.Monitoring and Reporting
Review and discuss budget utilization with partners on a quarterly basis and at the year end
Conduct quarterly field visit to each partner and develop feedback report
Prepare the partners account reconciliation per month
At year end compile all transfers and expenditures and develop schedule for financial closing
Follow up on implementation of recommendations highlighted in Audit reports and subsequent action plans
Follow up on implementation of financial Capacity Assessment Plans
Complete partners financial quarterly report for Government
Prepare documents for Audit purposes
3.Partner Selection and Assessment
Participate as a team member in partner selection process
Participate in the conduction of the Financial Capacity Assessments
Conduct Financial monitoring in quarterly basis
Work Experience
Dates
1st August 2011-31stOctober 2012
Name of employer
Concern worldwide in Ethiopia
Types of sector
Transport and Logistics, Admin and Finance
Position held
Admin Finance Transport and Logistics Officer
Main duty and responsibilities
Set up transport management system including organization and scheduling of transport, both hired and Concern owned, setting up transport administration and vehicle maintenance and servicing schedules;
Monitor logbooks and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis.
Undertaking other standard financial requirements such as weekly cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests from Area office.
Managing and resolving all staff personnel issues, following the Concern personnel Manual guidelines
Prepare monthly Financial, HR and Transport and logistics report
Work Exprience
Dates
May 1, 2009-July 31, 2011
Name of employer
Nana General Trading P.L.C
Types of sector
Admin and Finance
Position held
Administration and Finance Manager
Main duty and responsibilities
Develop and implement financial goals and policies, set priorities, and develop procedures.
Supervise and prepare financial statements and reports including future projections/forecasts.
Monitor and control all import processes
Responsible for proper store management, control and verification of stock counts and reports.
Supervise and direct accounting process
Responsible for cost analysis and rate studies.
Responsible for internal/external audits including review of accounting and administration system and procedures.
Establish control systems and develop new procedures to improve existing financial systems.
Develop and review financial statements for the management and shareholders.
Work Experience
Date
May 2, 2008-April 23, 2009
Name of employer
United Bank S.C
Types of sector
Bank
Position held
Trainee Teller
Main Duty and Responsibility
Examine check for endorsements and to verify other information such as date, Bank names, Identification of the person of receiving Payments and the legality of the documents
Receive Checks and cash for deposits, Verify amounts and check accuracy of deposit slip, cash check and pay out money after verifying that signature are correct, Written and numerical amount agree and accounts have sufficient fund.
Count currency, coins, and checks received by hand or using currency counting machine, in order to prepare them for deposits or shipments to branch bank
Work Exprience
Date
August 22, 2006-April 30,2008
Name of employer
Ethiopian Roads Authority(GO)
Types of sector
Finance
Position held
Pay master and Accountant
Main Duty and Responsibility
Direct the Posting of accounting data to Subsidy& general ledger from accounting records and documents, Direct& verifies the preparation of financial reports and statements resulting from the ledger.
Directs the verification of all proposed financial liabilities or Commitments in accordance with the authority rules & regulation
Verify that expenditure are properly authorized and charged to the correct account
Direct & coordinate the accounting activities of subordinate staff at the maintenance district level verifies & Participates in the preparation of financial reports of district to be submitted to finance division at the head office.
Direct & participate in the control of the proper collection & disbursements of the authority fund.
Pay salaries to employee Located in the various districts, Projects and other work sites.
Prepare delayed payroll for employees who have not received their salaries, give the original copy of the delayed payroll to district or project supervisor with their salaries if bonded.
Prepare payroll breakdown; ensure that payments are made direct to employees to their dully designated recipients.
Handle petty cash, Perdiem and other payments and pay to purchaser & other service when authorized.
Work Experience
Date
May 5, 1996 E.C-August 30,1998 E.c
Name of employer
Finance and Economic Development (Go)
Types of sector
Finance
Position held
Cashier
Main Duty and Responsibility
Make cash & cheque payments as well as receipts. Ensure that all the necessary format and documentation is used before & after payment is affected. Responsible to reject a payment and float request or retirement, if the request hasn’t fulfilled the necessary procedure and documentation or formats.
Cash withdrawal from bank and transfers to programme areas.
Collect bank statement
Prepare HO monthly cash & bankbook as well as bank & cash reconciliation.
Monitoring bank balance.
Ensure all payments and receipts vouchers are filed with full supporting documentation.
Follow up and collection of personal telephone call charges
SHORT TERM TRAINING
Training on Entrepreneurship.
Training on occupational health & safety in concern worldwide
Peachtree Accounting, Organized by Arbaminch university in July 2008
International Financial reporting Standards ( IFRS) training
Technical Skill and Competence
Operational budget planning and management
Excellent interpersonal and communication ability
Willing to work in hard circumstance
Able to work in team sprit
Able to work effectively with other levels
Good partnering
REFERENCES
Ato Abdu Ibrahim, Project Manager, Concern Worldwide in Ethiopia, E-mail:- ad270z@r.postjobfree.com: +251***-**-**-**
AtoAynalemZegeye, Finance, HR and Admin Officer, Concern Worldwide in Ethiopia, E-mail ad270z@r.postjobfree.com, Tel: 251-***-**-**-**
AtoShiferawBekele, Finance Head, Ethiopian Roads Authority, E-mail ad270z@r.postjobfree.com, Tel: 251***-**-**-**
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