Accounts Receivable Payable

Michelle Fulton

Summary

Purposeful and meticulous Accounting Associate with 15+ years’ experience overseeing and keeping correct financial records. Skilled in processing invoices, payments, payroll, reconciling accounts and ensuring prompt payments to vendors, employees and collections from customers. Expert at utilizing accounting software and systems to streamline accounts payable, accounts receivable and payroll processes.

Work experience

Accounting Specialist - Creative Financial Staffing - Madison, WI

June 2023 to October 2023

Manufacturing/Cost Accounting

Managed accounts receivable and cash management.

Enable real-time tracking for outstanding receivables by developing user-friendly accounts receivable aging reports using MS Access, resulting in 85% increase in prompt collections.

Nurture and support exceptional customer relations through both phone and email interactions, leading to heightened client satisfaction and trust.

Oversee daily cash management to distribute and disburse payments, efficient payment application utilizing Avante ERP, MS Excell and PDF, supporting Corporate Controller in real-time cash flow projection.

Prioritizing daily workload by analysis of day of week and time of month, helping month end close.

Federal Industries, Belleville, WI

Account Clerk II - Community Health Systems, Inc., Beloit, WI November 2020 to May 2023 Health Care Center (FQHC)/Grant Accounting

Managed cash, accounts payable, accounts receivable and payroll accounting processes in an independent work environment using MS Excell, Sage 100, Sage Intacct and iSolved HRM payroll software, keeping excellent financial records producing correct financial statements.

Optimized the transition to Sage Intacct by reducing month end close, hastening it by 40%.

Enabled real-time tracking of 450 bank transactions per month by developing spreadsheets in MS Excell to document actions taken, obtaining 100% accuracy.

Illustrated payroll accruals by developing a spreadsheet in MS Excell, expediting auditor requests for payroll journal transactions and accrual calculations.

Calculated debit card reconciliation by developing spreadsheets in MS Excell to auto-calc carryover and journal transaction amounts, decreasing task by 90%.

Upload payables positive pay file to bank by using templates created and checked positive pay bank file daily, preventing fraudulent check, ACH and EFT payments.

Nurture and support excellent vendor relations by telephone and email in MS Outlook, resulting in correct payments paid, solving issues, and completing all requests on time.

Managed PO requests, employee expense reports and credit card accounts utilizing company policies, problem solving and analytical skills, preventing misuse of expenditures.

Updated vendor files and eased W-9 requests in Sage Intacct and MS Outlook, ensuring correct 1099 reporting.

Assisted Accountant in reconciling bank accounts by identifying transactions as needed, decreasing process time by 50%.

Audited general ledger accounts for accuracy by using auditing and analytical skills, ensuring correct financial statements.

Covered Accountant position duties for 5 months while position was vacant, ensuring all duties were performed as needed.

Maintained paper filing system by using excellent organizational skills, ensuring easy access for prompt audit requests.

Participated in Sage Intacct implementation by creating data files submitted to the implementation team, expediting implementation process.

Recorded general ledger entries as requested by the Finance Director using Sage Intacct, adhering to separation of duties.

Accounting Assistant - Wisconsin Cheese Group, Inc., Monroe, WI

June 2010 to February 2019

Manufacturing/Cost Accounting

Managed AR and AP processes, inventory control, AP accruals, account reconciliation, broker commissions, and credit cards using Chase Bank online services, Canopy ERP and Monarch software.

Organizing source and support documents electronically using Canopy ERP, resulting in easy access to invoices, checks and cash receipts to keep electronic record images.

Assessed AP invoice coding using budget and company guidelines, resulting in correct expenses reported.

Entered figures and financial data using 10-key and keyboard quickly and accurately to sustain a detailed, high volume and fast paced daily workload, meeting deadline requirements consistently.

Calculated monthly sales commissions using Monarch to convert Canopy ERP accounting system reports to MS Excel spreadsheets, decreasing processing by 50%.

Directed customers to proper customer service representative, answered phone calls and replied to office emails, resulting in excellent customer service.

Streamlining sales order process by aiding in handheld implementation, increasing AR invoicing process by 50%

Reconciled company accounts, including credit cards and bank statements.

Processed accounts payable for company subsidiary using Quick books, resulting in prompt correct payments.

Collaborated with Corporate Controller to remedy financial discrepancies and reconcile issues with accounts receivable records using research skills, illustrating a right reporting of receivables.

Investigated daily invoicing variances using invoice status report and corrected errors to resolve discrepancies, increasing invoice accuracy by 100%.

Excellent and efficient data entry of financial data using Canopy, reducing task hours and errors by 95%.

Collaborated closely with auditors to supply paperwork for quarterly and year end audits, collectively reducing audit hours needed by 50%.

Evaluated employee expense reports and verified accuracy.

Oversee accounts payable process accurately and promptly by using Canopy software, ensuring efficient, correct financial statements.

Created and distributed invoices and processed incoming payments to keep records correct and current.

Microsoft Excel spreadsheets to track employee credit card and cash receipt fraud.

Created invoicing procedures, including screenshots, for 8 individual warehouses in MS Word, contributing to team collaboration.

Recorded and tracked fixed assets in MS Excell, ensuring correct tax reporting by Corporate Controller.

Created, printed and distributed month end reports, including financial statements and sales with accuracy and efficiency, expediting month end close.

Monitored and verified inventory transfers using Canopy ERP, resulting in 90% accuracy in inventory control.

Accounting Clerk

Account Temps – Madison, WI - June 2009-March 2010

Various temporary positions in manufacturing, payroll, service and public accounting industries.

Education

Blackhawk Technical College – Janesville, WI

May 2009

Associate of Science in Accounting

Skills

Sage 50/100/Intacct ERP

General Ledger Accounting

GAAP Principles

Canopy ERP

Journal Entries

Commission Calculation

Peachtree

Account Reconciliation

Time Management

SAP ERP

Bank Reconciliation

Results Driven

Avante ERP

Cash Management

Customer/Vendor Relations

iSolved HRM Payroll

Accounts Receivable

Communication

Paycor HRM Payroll

Accounts Payable

Collaborative

QuickBooks

Payroll

Analytical/Meticulous

Peachtree

HR Onboarding

Research

MS Office Suite/MS 365

Invoicing and Collection

10-Key

Mathematical

Data Entry

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