Data Entry Administrative Assistant

Proficient Skills: Microsoft Word Software, Microsoft Office XP, Excel, Adobe, PowerPoint, Outlook, AIA Contraction Document/Specification Software, Arcom Master Spec software, Paint Shop Pro, Page Maker, ACT software and VT and NH Legal Billing Software,

Financial Vision Entry Software

Employment

Administrative Assistant for Administrator, Executive Director and Director of Nursing

The Village at Cedar Hill April 2011 to Dec 2021

Responsible for handing all sensitive and confidential information in the day to day operation of the Administrator’s Office, Executive Directors Office and Director of Nursing:

Typing of all correspondence

Handle all incoming calls

Send out and Maintain files for all Residents and resident families

Data entry for all invoices to be paid

Ran weekly payable checks

Matched invoices to be paid with bills

Maintained spreadsheets for auto-monthly bills

All data entry for Certificates of Liability

All data entry for scheduling of purchase orders, supplies, log books

Coordination of and printing of quarterly newsletters

Maintain the Cedar Hill Policy Manual, Administrative Procedures Manual, and employee handbook

Maintain all resident files

Administrative Assistant for Administrator, Director of Nursing and Director of

Financial Services

Cedar Hill Nursing Facility Dec. 2008 to Mar. 2011

Responsibilities:

Responsible for handing all sensitive and confidential information in the day to day operation of the Administrator’s Office, including but not limited to:

Typing of all correspondence

Handle all incoming calls

Send out and Maintain files for all Residents and families

Data entry for all invoices to be paid

Ran weekly payable checks

All data entry for Certificates of Liability

All data entry for scheduling of purchase orders, supplies, log books

Coordination of and printing of quarterly newsletters

Maintain the Cedar Hill Policy Manual, Administrative Procedures Manual, and employee handbook

Maintain all resident files

Administrative Assistant/Market Sector Coordinator December 2002 to Oct. 2007

Stantec (Formerly Dufresne-Henry), North Springfield, VT

Responsibilities:

Typing of Contracts, Change Orders, Meeting Minutes, and Project Specifications

Preparation of all Project Profiles and Presentation Packages

Job set ups and work plan distribution

Input new client information, prepare monthly pre-bills, and input staff expense sheets

Run financial reports for Project Managers

Prepare employee resumes

Preparation of Power Point presentations

Assist in assembly of Proposals and Statement of Qualifications

All correspondence, letters, memos and other everyday Administrative Assistance for Project Managers

Administrative Assistant and Executive Secretary

To Superintendent of School and School Board Members June 1984 to February 1999

Springfield School District, Springfield, VT

Responsibilities:

Responsible for handing all sensitive and confidential information in the day to day operation of the Superintendent’s Office, including but not limited to:

Maintain all Personnel Files

Maintain the School District Policy Manual and Administrative Procedures Manual

Preparation of monthly School Board Agenda and packet to School Board Members

Preparation of budget packets for School Board Members

Preparation of Contracts, School Directory and State enrollment reports

Attendance to monthly School Board Meetings and Budget Meetings

Responsible for taking meeting minutes at School Board meetings and budget meetings

Preparation of tuition invoices

Coordination and hiring of substitutes

Post and advertise all School Board and Budget Meetings

Post and advertise all job openings

Handle phone messages and schedule appointments

Handling of Workmen’s Compensation Claims and all related paperwork & files

Handle screening of application process for hiring substitute teachers

Responsible for building rentals for all (6) buildings

In charge of Criminal Record Check and Fingerprint process and related information files

Education:

Springfield High School – Graduate Class of 1964

Major – Business

Other Work Related Courses Taken:

Blueprint Course – Jones and Lamson

MRP (Material Replenishment Procedures) Course – Jones and Lamson

Advanced Computer Series – ClarisWorks 5.0 Word Processing and Spreadsheets

Conflict Resolution Training – Springfield School District

TQM (Total Quality Management) Training – Springfield School District

PageMaker I and II – Computer Alternatives – Middlebury, VT

Paint Shop Pro I and II – Computer Alternatives – Middlebury, VT

PowerPoint – Computer Alternatives – Middlebury, VT

Microsoft Word XP Office I and II

Excel I and II

Outlook

Adobe Acrobat I and II

ACT Data Entry Software

Vision software

Organizations:

BPW – Business and Professional Women

VAEOP – Vermont Association of Education Office Personnel

Notary Public – State of Vermont

Green Mountain Draft Horse Association

Percheron Horse Association of America

Mentor for Big Brother- Big Sister Program – Springfield School District

References: Available upon request

Contact this candidate