Jessica O’Connell

ad115c@r.postjobfree.com 571-***-****

**** ****** ***** ***** ******, VA 22041

PROFESSIONAL SUMMARY

Friendly and professional Assistant and Office Administrator with 5 years’ experience maintaining emails for clients, organizing, and generating meeting materials, and following up with clients. That attempts to go beyond basic requirements to help and be more efficient, while striving to always learn. Adapts to all situations and exceeds in a fast-past environment. Communicates well with all colleagues and recognizes needs of others.

SKILLS

Concise/ Concrete Writing

Collaboration

Critical Thinking

Email software’s familiar (Office 360, Gmail)

Problem solving abilities.

Organizational awareness

Time Management

Teamwork Skills

Interpersonal Skills

Planning/Evaluating

Email creation

Administration and Management

EDUCATION

James Madison University, 2016 – 2019

BSW Degree in Social Work

WORK EXPERIENCE

Property Management Coordinator

BXP- Washington, DC May 2022-Present

Create purchase orders, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.

Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances. Execute prompt, accurate billing of tenant work orders for billable services on bimonthly basis.

Manage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption.

Maintain and update insurance certificate files for all contractors performing work at the properties.

Assist Property Managers with the scheduling of contractor work, coordinate with clients, gather and input data in property budgets, promote, establish, and maintain positive relations with clients and with the day-to-day operations of the property.

Coordinate for and provide clients with holiday and special event notifications such as welcome breakfasts, recycling audits/promotional recycling events, bicycle safety events, blood drives, ice cream socials, etc.

Update and maintain current daily and emergency client contact lists and client information manuals.

Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.

Process correspondence with tenants, contractors and other third parties for Property Management staff.

Assistant Teacher

Reston Montessori School- Chantilly VA August 2021-May 2022

Developed appropriate individual instructional techniques to meet each student’s needs.

Supported the teacher in charge and supported students in the classroom.

Responsibilities included but not limited to clerical duties, prepared classroom assignments, enforced/provided.

Collaborated with teachers and parents on a regular basis regarding student progress.

Created comfortable and stimulating classroom environment.

Adapted instructional materials as necessary to meet special educational needs.

Performed data entry into reporting system, filed each student work separately for future evaluations/meetings.

Office Administrator

Robert M Allen Eye Care Associates- Chantilly VA October 2020- August 2021

Coordinated Doctors schedules using emails on Gmail to organize and maintain patient flow.

Scheduled, rescheduled, and verified patient’s appointments via phone and email reminders.

Greeted and checked in patients, collected personal, medical, and insurance information, and generated follow up emails, reminder, and patient satisfaction surveys.

Uphold patients’ confidentiality as required by HIPPA.

Performed clerical duties to help the office run smoothly and efficiently.

Contact this candidate